VACANCY
\n\u00a0
\n\u00a0<\/p>\n
BPOSACCOS \u2013 ASSISTANT PROCUREMENT OFFICER VACANCY
\n\u00a0
\n\u00a0
\n*Ref: BPO 7\/2\/5 I (12)
\n*VACANCY CIRCULAR NO. 4 OF 2025
\n\u00a0
\n\u00a0
\nRegistered as a Savings & Credit Co-Operative Society in 2013. BPOSACCOS offers Loans, Savings, Funeral Cover services to members of the Cooperative.
\nBPOSACCOS invites suitably qualified, experienced, innovative, result oriented and self-driven individuals who are citizens of Botswana to apply for the following position:
\n\u00a0<\/p>\n
ASSISTANT PROCUREMENT OFFICER<\/p>\n
This position is responsible for the provision of accurate and timely assistance in administration of procurement processes from initiation through sourcing to contract award, in compliance with the Society\u2019s procurement policies and guidelines, regulations, standards and procedures or other approved guidelines and procedures. Ensuring fiduciary compliance, value for money, efficiency, transparency, fairness and accountability\/ethical standards.
\n\u00a0
\n\u00a0
\nKey Areas of Responsibility include:
\n\u00a0
\n\u00a0
\n\u2022 Provide procurement advice and guidance to all Units on all aspects of procurement functions including but not limited to wide ranging and technical issues relating to the Society\u2019s procurement
\n\u2022 Research and adopt best practices in own specialized area of work, and maintain best practices and knowledge in order to demonstrate the duties of the post.
\n\u2022 Review procurement documentation submitted by all Units for travel and events activities and ensure complete procurement documentation is submitted for compliance check.
\n\u2022 Monitor and carry out procurement in accordance with approved policy, regulations and process
\n\u2022 Assist requisition Units in drafting Procurement Plans and on procurement matters to determine procurement needs
\n\u2022 Assist in the development of Technical Specifications and Terms of Reference and suggest item of use if no item exist in the procurement policy and regulations
\n\u2022 Review the eligibility, qualification, evaluation and award criteria for compliance with the procurement procedures
\n\u2022 Participate in the end to end tender process which include tender preparation, advertising, trio procurement processes, prepare for bid evaluation requirements, communicate and issue tender clarifications to applicants \/ bidders, notify bidders and appear before bidders on the outcomes of the evaluation process to formulate supplier service agreements
\n\u2022 Effectively manage the Society\u2019s procurement system with focus on streamlining all processes, leveraging technology for efficiency to optimize procurement budgets.
\n\u2022 Establish and Maintain a Procurement and Contract Monitoring System
\n\u2022 Ensure all procurement records are well maintained and submitted to Records Unit for filing.
\n\u2022 Develop, execute, and administer procurements by organizing and maintaining records of suppliers and bid information.
\n\u2022 Register suppliers and maintain a Database of Approved Suppliers, by vetting and accrediting suppliers which includes identifying potential suppliers, conducting market research and analysis.
\n\u2022 Assist in the selection of appropriate suppliers and contractors to promote sound procurement practice with due regard to sustainability, ethical purchasing standards and costing.
\n\u2022 Contribute to asset strategy development, managing the procurement of new assets, overseeing the disposal of outdated assets, and maintaining asset-related records to ensure compliance and support lifecycle decision-making.
\n\u2022 Participate in the formulation \/ revision of procurement approach, policy, procedures and regulations, and plans
\n\u2022 Plan and monitor quality of work output, reviewing all procurements prior to execution for appropriateness, completeness and accuracy
\n\u2022 Liaise with Accounts for payment of suppliers
\n\u2022 Work with all Units to maximize use of resources and streamline procurement efforts, taking into account forecasts and procurement trends
\n\u2022 Obtain quotes from suppliers and check procurement requisitions against specifications and compliance criteria
\n\u2022 Place and follow up purchase orders to ensure timely and accurate supply of goods and services.
\n\u2022 Keep requesting units informed on the progress of procurement processes.
\n\u2022 Receive orders and process receipt vouchers, invoices, delivery notes for submission to Accounts Unit.
\n\u2022 Check and validate details of all incoming stock consignments against purchase orders to ensure all materials received match specifications in purchase orders.
\n\u2022 Investigate and resolve any discrepancies in supply.
\n\u2022 Contact suppliers to schedule deliveries or discuss shortages\/missed deliveries.
\n\u2022 Manage office supplies to ensure stock availability, continuity of services including inventory control and management.
\n\u2022 Prepare and submit procurement progress reports monthly and communicate any issues for timely remedial measures.
\n\u2022 Validate orders received and outstanding stock orders, analyse and reconcile
\nreorder requests; liaise with appointed supplier\u2019s \/ service providers to ensure the timely and accurate completion of orders and administer contract performance
\n\u2022 Monitor and evaluate performance of suppliers based on end user satisfaction
\n\u2022 Liaise with and draft any official correspondence with contractors\/suppliers
\n\u2022 Prepare and consolidate annual requirements for supplies and service and develop and maintain standard stock lists for budgetary purposes
\n\u2022 Draft, administer, and manage the full lifecycle of contracts, ensuring they align with organizational needs and include clear service level agreements (SLAs) including tenant\u2019s contracts.
\n\u2022 Monitor compliance with contract agreements, effectively evaluate and prioritize contract performance.
\n\u2022 Providing facilitation services to the BPOSACCOS Procurement Sub-Committees
\n\u2022 Adapt procurement procedures to the needs of the Secretariat
\n\u2022 Perform any other duty as may be assigned from time to time.
\n\u2022 You will also be required to perform all duties to the best of your ability at all times and use your best endeavors to promote and protect the interests of the BPOSACCOS.
\n\u00a0
\n\u00a0
\nQualifications and Experience:
\n\u00a0
\n\u00a0
\n\u2022 At least a Diploma in Procurement or related profession qualification (Chartered Institute of Procurement and Supply (CIPS) preferred).
\n\u2022 Valid Membership of a recognised Procurement\/Supply\/Logistics professional organization
\n\u2022 At least 2-4 years\u2019 practical experience in procurement
\n\u2022 Experience in managing procurement built and vendor relationships.
\n\u2022 Experience handling and Managing contracts and supplier evaluations.
\n\u2022 Knowledge of procurement processes, policies, standards, best practices
\n\u2022 Proficiency in MS Office suite (Excel, Word, PowerPoint) and computer software relevant
\n\u00a0
\n\u00a0
\nCompetency requirements
\n\u00a0
\n\u00a0
\n\u2022 Contract Management
\n\u2022 Supplier Relationship Management
\n\u2022 Cost Reduction and Spend Analysis
\n\u2022 Risk Management and Compliance
\n\u2022 Market Analysis and Insights
\n\u2022 Planning & Organising
\n\u2022 Critical Thinking
\n\u2022 Creativity & innovation
\n\u2022 Management of Resources
\n\u2022 Consultations & Interpersonal Relations
\n\u2022 Judgement & Decision Making
\n\u00a0<\/p>\n
JOB APPLICATION DETAILS<\/p>\n
APPLICATION DETAILS
\nAPPLICATIONS<\/p>\n
Applicants can submit applications with a copy of the curriculum vitae, copy of certified identity card, certified education certificates. The application documents are to be submitted via email with the subject line (Assistant Procurement Officer) to recruitment@bposaccos.co.bw including
\n\u2022 A brief summary of career (CV);
\n\u2022 Certified copies of Academic and Professional Certificates and National Identity card (Omang); and
\n\u2022 At least two (2) references or referees.<\/p>\n
Applications should be addressed to:
\n**The Chief Executive Officer
\nBPOSACCOS
\nP O BOX 1682AD Poso House
\nGaborone<\/p>\n
or hand delivered to **BPOSACCOS, OFFICE NO: BLOCK B GROUND FLOOR
\nFor more information, contact: 3972048<\/p>\n
*CLOSING DATE: 8th October 2025<\/p>\n
*ONLY SHORTLISTED CANDIDATES WILL BE CONTACTED*<\/p>\n
undefined<\/p>\n
<\/p>\n","protected":false},"author":2,"featured_media":0,"template":"","meta":{"_promoted":"","_job_location":"","_application":"","_company_name":"BPOSACCOS","_company_website":"","_company_tagline":"","_company_twitter":"","_company_video":"","_filled":0,"_featured":0,"_remote_position":0,"_job_salary":"","_job_salary_currency":"","_job_salary_unit":""},"job_listing_region":[11],"job-categories":[182],"job-types":[34],"class_list":{"0":"post-2631","1":"job_listing","2":"type-job_listing","3":"status-expired","4":"hentry","5":"job_listing_region-gaborone","7":"job-type-contract"},"jetpack_sharing_enabled":true,"_links":{"self":[{"href":"https:\/\/jobs.dataaxisnode.com\/botswana\/wp-json\/wp\/v2\/job-listings\/2631","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/jobs.dataaxisnode.com\/botswana\/wp-json\/wp\/v2\/job-listings"}],"about":[{"href":"https:\/\/jobs.dataaxisnode.com\/botswana\/wp-json\/wp\/v2\/types\/job_listing"}],"author":[{"embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/botswana\/wp-json\/wp\/v2\/users\/2"}],"wp:attachment":[{"href":"https:\/\/jobs.dataaxisnode.com\/botswana\/wp-json\/wp\/v2\/media?parent=2631"}],"wp:term":[{"taxonomy":"job_listing_region","embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/botswana\/wp-json\/wp\/v2\/job_listing_region?post=2631"},{"taxonomy":"job_listing_category","embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/botswana\/wp-json\/wp\/v2\/job-categories?post=2631"},{"taxonomy":"job_listing_type","embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/botswana\/wp-json\/wp\/v2\/job-types?post=2631"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}