Job Summary Reporting to the Admin Manager, the Site Secretary provides essential, high-level clerical and administrative support directly to the Site Management Team.<\/p>\n
Job Summary
\nKey Responsibilities
\nRequirements
\nHow to Apply<\/p>\n
Job Summary<\/p>\n
Type: full-time
\nLocation: Gaborone
\nCategory: Administration
\nClosing Date: 2026-05-05<\/p>\n
Key Responsibilities<\/p>\n
efficient processing of operational invoices
\nmeticulous management of complex meeting schedules
\nhandling of highly confidential correspondence
\nmaintaining rigorous daily filing systems
\nsupporting the logistical coordination for corporate site visitors and head office communications
\nsupport planning accuracy, operational readiness, and efficient communication between engineering, technical services, and production crews to ensure uninterrupted project delivery<\/p>\n
Requirements<\/p>\n
Applicants must hold a formal Diploma in Office Administration
\nbring a minimum of three years of proven experience working within a fast-paced mining or heavy construction site office
\nHigh proficiency in utilizing SAP, cloud-based data management software, and the complete MS Office Suite is a prerequisite for managing the heavy administrative workflow.<\/p>\n
How to Apply
\nTo apply, please visit: recruit.grouprmining.com
\nFrequently Asked QuestionsWhat typical qualifications, certifications, or education are needed to become a Site Secretary in Botswana?Most employers in Botswana seek candidates with a Diploma in Secretarial Studies, Office Administration, or a related field. Practical experience in an administrative role, especially within the construction or engineering sector, is highly advantageous. Proficiency in office software like Microsoft Office Suite and strong communication skills are also crucial.
\nWhat are the common day-to-day responsibilities of a Site Secretary on a project in Botswana?Daily tasks typically involve managing site correspondence, maintaining project documentation and filing systems, and assisting with procurement processes. You will also be responsible for scheduling meetings, taking minutes, and providing general administrative support to the site management team and staff.
\nWhat is the local work culture and expectations for a Site Secretary on a project site in Botswana?The work culture in Botswana values professionalism, punctuality, and respect, with an emphasis on teamwork and clear communication. Site secretaries are expected to be highly organised, adaptable, and proactive in a often fast-paced project environment, ensuring efficient administrative flow. Maintaining good relationships with site personnel and external stakeholders is also key.
\nWhat are realistic career progression or growth paths for a Site Secretary in Botswana?A Site Secretary can progress to roles such as Senior Administrator, Office Manager, or even Project Coordinator within the same company or a related industry. Further education or specialisation in areas like Human Resources, Project Management, or Procurement can also open doors to more senior management or technical support positions. Continuous professional development and gaining experience across various projects are vital for advancement.
\nWhat typical benefits (e.g., leave, medical aid, pension) can a Site Secretary expect in Botswana?<\/p>\n
Standard benefits for a Site Secretary in Botswana usually include annual leave, sick leave, and paid public holidays as stipulated by the country’s labour laws. Many reputable employers also offer medical aid schemes, contributions to a pension or provident fund, and sometimes other allowances like transport or housing, which vary by company policy and size.
\nHow should I apply for a Site Secretary role in Botswana, and what do employers typically look for?To apply, ensure your CV is well-structured and highlights relevant administrative experience, qualifications, and computer literacy. Always accompany your application with a tailored cover letter explaining your suitability for the specific role and company. Employers in Botswana look for strong organisational skills, attention to detail, excellent communication abilities, and a proactive attitude towards supporting a busy project site.<\/p>\n
<\/p>\n","protected":false},"author":2,"featured_media":0,"template":"","meta":{"_promoted":"","_job_location":"","_application":"","_company_name":"","_company_website":"","_company_tagline":"","_company_twitter":"","_company_video":"","_filled":0,"_featured":0,"_remote_position":0,"_job_salary":"","_job_salary_currency":"","_job_salary_unit":""},"job_listing_region":[11],"job-categories":[35],"job-types":[13],"class_list":{"0":"post-4333","1":"job_listing","2":"type-job_listing","3":"status-expired","4":"hentry","5":"job_listing_region-gaborone","7":"job-type-full-time"},"jetpack_sharing_enabled":true,"_links":{"self":[{"href":"https:\/\/jobs.dataaxisnode.com\/botswana\/wp-json\/wp\/v2\/job-listings\/4333","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/jobs.dataaxisnode.com\/botswana\/wp-json\/wp\/v2\/job-listings"}],"about":[{"href":"https:\/\/jobs.dataaxisnode.com\/botswana\/wp-json\/wp\/v2\/types\/job_listing"}],"author":[{"embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/botswana\/wp-json\/wp\/v2\/users\/2"}],"wp:attachment":[{"href":"https:\/\/jobs.dataaxisnode.com\/botswana\/wp-json\/wp\/v2\/media?parent=4333"}],"wp:term":[{"taxonomy":"job_listing_region","embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/botswana\/wp-json\/wp\/v2\/job_listing_region?post=4333"},{"taxonomy":"job_listing_category","embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/botswana\/wp-json\/wp\/v2\/job-categories?post=4333"},{"taxonomy":"job_listing_type","embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/botswana\/wp-json\/wp\/v2\/job-types?post=4333"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}