The Program Support Coordinator leads all administration functions of SPIR II, providing high level administrative guidance and management support to SPIR II coordinating office team and Woreda\/Zone based offices. S\/he provides administrative leadership to both support and program teams to ensure efficient use of resources; tracking assets, maintenance of equipment and facilities in line with donor guidelines and World Vision policy. In addition, the position holder is responsive for ensuring efficient and effective administration support is provided for the smooth operations of SPIR II program.<\/p>\n
Job Description
\nJob Description
\nPeople Management<\/p>\n
Endures that performance management of direct reports handled in line with WVE P&C standards
\nPromotes positive and collaborative working relationships in line with WVE\u2019s Code of Conduct
\nIdentifies staff capacity gaps and facilitates capacity-building plan particularly for Administration, Procurements and ICT coordinators and the team members in Admin, procurement and ICT units.
\nEstablishes regular team meeting to accept and consider inputs, complaints and feedbacks to provide improved support service<\/p>\n
Fleet Management<\/p>\n
Ensure the existence of coordinated and well-planned operation of transportation, maintenance and other services provision; and their management per WVE policies and procedures.
\nDevice and put processes in place for SPIR II project to ensure the existence of efficient and effective management of staff transportation, travel plans, and dispatching of vehicles to meet team needs.
\nValidate and ensure the submission of monthly fleet and material reports to the SPIR II Finance Director<\/p>\n
Logistics Management<\/p>\n
Closely work with WVE Safety and Security persons and provide regular update for SPIR II staff on safety and security situation
\nWorks with Zonal managers, Woreda Coordinators, Supply Chain Coordinator and Food Assistance Manager to facilitate office and or warehouse contractual arrangement ensuring SPIR operations comply with legal procedures
\nWorks with Zonal managers, Woreda Coordinators, Supply Chain Coordinator and Food Assistance Manager to facilitate office and or warehouse contractual arrangement ensuring SPIR operations comply with legal procedures
\nProvide technical guidance to Woreda teams and SPIR Implementing Partners (CARE and ORDA) on vehicle management, maintenance, insurance and disposal procedures
\nEnsures annual inventories are made and documented as per the existing WVE procedures
\nEnsure compliance of all logistics operations in SPIR II project with WVE logistics & donors\u2019 procedures and best practices with emphasis given to the value for money principle.
\nInvolve in process improvement of logistics functions in collaboration with SPIR II Finance Director and WVE Support Services Division.<\/p>\n
Procurement<\/p>\n
Ensure the standards of supply chain management meets program needs.
\nProvide advice and directions for smooth engagement of procurement functions during annual operational plan development of SPIR II
\nEnsure strong relationship is maintained with Budget Holders during Annual Procurement Plan Preparation and procurements are executed as planned.
\nOversee that procurements of SPIR II are handled in compliance with WVE and Donor rules and regulations.
\nSupport staff capacity building on WVE and donor procurement rules, regulations, policies and procedures<\/p>\n
Coordination and Planning<\/p>\n
Involve in annual planning and ensure that Support unit\u2019s budgets are properly factored in the annual budget.
\nFollow up and coordinate with finance to ensure expenditures aren\u2019t exceeding approved budget.
\nProvide directions and support on historical costs for commonly procured goods and services in budgeting processes.
\nPrepare assets disposal and transfer plan as needed and decided by the donor and WVE SPIR II management<\/p>\n
About You<\/p>\n
KNOWLEDGE\/QUALIFICATIONS FOR THE ROLE<\/p>\n
Required Professional Experience<\/p>\n
4-6 years\u2019 experience in similar roles
\nExperience in International NGOs<\/p>\n
Required Education, training, license, registration, and certification<\/p>\n
MA or BA Degree in Business Administration, Management and related fields.<\/p>\n
Preferred Knowledge and Qualifications<\/p>\n
Proven experiences managing and leading procurement & supply chain functions in a demanding environment
\nExperiences in managing and leading office operations, fleet, logistics and safety & security functions
\nStrong organizational and team working skills
\nGood communication and interpersonal skills
\nE experience in Microsoft Office (Word, Excel, PowerPoint, Outlook, etc.)
\nGood verbal and written communication skills in English
\nKnowledge of road safety and traffic regulations is advantageous
\nAbility to effectively work in a team<\/p>\n
Travel and\/or Work Environment Requirement<\/p>\n
25% field travel<\/p>\n
Language Requirements<\/p>\n
English<\/p>\n","protected":false},"author":2,"featured_media":0,"template":"","meta":{"_promoted":"","_job_location":"","_application":"https:\/\/worldvision.wd1.myworkdayjobs.com\/WorldVisionInternational\/job\/Addis-Ababa-Ethiopia\/SPIR-II-Program-Support-Manager_JR41494","_company_name":"World Vision Ethiopia","_company_website":"","_company_tagline":"","_company_twitter":"","_company_video":"","_filled":0,"_featured":0,"_remote_position":0,"_job_salary":"","_job_salary_currency":"","_job_salary_unit":""},"job_listing_region":[11],"job-categories":[],"job-types":[12],"class_list":{"0":"post-1152","1":"job_listing","2":"type-job_listing","3":"status-expired","4":"hentry","5":"job_listing_region-ethiopia","7":"job-type-full-time"},"jetpack_sharing_enabled":true,"_links":{"self":[{"href":"https:\/\/jobs.dataaxisnode.com\/ethiopia\/wp-json\/wp\/v2\/job-listings\/1152","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/jobs.dataaxisnode.com\/ethiopia\/wp-json\/wp\/v2\/job-listings"}],"about":[{"href":"https:\/\/jobs.dataaxisnode.com\/ethiopia\/wp-json\/wp\/v2\/types\/job_listing"}],"author":[{"embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/ethiopia\/wp-json\/wp\/v2\/users\/2"}],"wp:attachment":[{"href":"https:\/\/jobs.dataaxisnode.com\/ethiopia\/wp-json\/wp\/v2\/media?parent=1152"}],"wp:term":[{"taxonomy":"job_listing_region","embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/ethiopia\/wp-json\/wp\/v2\/job_listing_region?post=1152"},{"taxonomy":"job_listing_category","embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/ethiopia\/wp-json\/wp\/v2\/job-categories?post=1152"},{"taxonomy":"job_listing_type","embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/ethiopia\/wp-json\/wp\/v2\/job-types?post=1152"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}