TITLE: Finance and Administration Officer (FAO)
\nREPORTS TO: Regional Team Leader (RTL), Oromia\/AA
\nDUTY STATION: Addis Ababa
\nCOMPANY SUMMARY
\nEngenderHealth envisions a gender-equal world where all people achieve their sexual and reproductive health and rights. We believe this is essential for ensuring all people can achieve their full potential. To realize this vision, we implement high-quality, gender-equitable programs that advance sexual and reproductive health and rights.
\nJOB SUMMARY
\nThe Finance and Administration Officer (FAO) will be responsible for ensuring the use of an efficient financial system as per the standard operating procedures of EngenderHealth. The position holder will provide administrative, coordination, and financial management support to the Integrated RMNCH+PPFP scale-up for the high caseload facilities project. The FAO will assist the Regional Team Leader in establishing effective administration and financial support functions for the program and operations, ensuring that all efforts are undertaken in close coordination with the program staff.
\nESSENTIAL FUNCTIONS
\na) Finance
\n\u2022 Ensures that proper financial policies, procedures, and systems are operated and maintained at the field office level in line with USAID reporting requirements.
\n\u2022 Monitors cash flow and requests top-ups from head office.
\n\u2022 Handles petty cash imprest account for the region as required, including timely replenishment.
\n\u2022 Ensures that all financial transactions are compliant with local laws, donor regulations, and internal policies.
\n\u2022 Responsible for bank reconciliation preparation, field office advance settlement tracking.
\n\u2022 Responsible for the quarterly financial report preparation, securing central office approval, and submitting to the government.
\n\u2022 Ensures that the program expenditure is within the available funds, annual budget, and work plan.
\n\u2022 Ensures that all financial records are properly kept and serves as a custodian of cheques.
\n\u2022 Processes all payments, including obtaining expenditure approval, effecting payments, and recording financial transactions.
\n\u2022 Maintains a comprehensive filing system for financial and administrative documents.
\n\u2022 Prepares monthly budget forecast and advance requests.
\n\u2022 Assists Regional Team Leader\/Zonal coordinator in the preparation of annual budgets and tracking budget vs actuals.
\n\u2022 Coordinates per-diem and other workshop\/training-related payments.
\n\u2022 Reviews and sends accurate, timely monthly financial reports and copies of financial documents to EngenderHealth\u2019s central office. Take necessary corrective actions based on the feedback from the central office finance unit.
\n\u2022 Monitors cash flow and expenditure against budget and advises the regional Team Leader on possible corrective action, ensures the well-functioning of office equipment and facilities, arranges and coordinates with the Operations & Logistics Officer for repair and maintenance as required.
\n\u2022 Link with the central office grants and contracts unit for any support required to link with local sub-grantees.
\n\u2022 Assists in the coordination of year-end audits.
\n\u2022 Compile VAT reimbursement document monthly and send over to central office.
\n\u2022 Manages warehouse process and documentation as required.
\n\u2022 Works closely with Roving Finance Officer for any coordination or regional office document review.
\n\u2022 Provides support to the office in all other financial matters.
\nb) Administration
\n\u2022 Responsible for property management.
\n\u2022 Ensures the timely payment of office rent, telephone, fax, and other related payments.
\n\u2022 Ensures availability of sufficient consumable supplies.
\n\u2022 For offices where EngenderHealth is hosting other partnering organizations, coordinate the office monthly plan for use of consumables, tracking the unified system budget for admin costs and report variances to the central office for timely action etc.,
\n\u2022 Provide administrative coordination support for unified management related activities where required.
\n\u2022 Coordinates travel arrangement and oversee transport operations.
\n\u2022 Supervises support staff and support activities.
\n\u2022 As directed by the Regional Team Leader, supervises and coordinates events, meetings, and occasions held by the program.
\n\u2022 Implements performance review and performance management for all Admin staff.
\n\u2022 Tracks staff leave schedule and PEP.
\n\u2022 Acts as a focal team member for DOVICO management in the regions.
\n\u2022 Ensures the maintenance and reconciliation of stock and bin cards, periodically ensures and reports the physical existence of inventories and assets
\n\u2022 Carries out any other responsibilities as directed by the Regional Team Leader & Matrix Managers that are in line with the organizational structure of EngenderHealth-Ethiopia.<\/p>\n
About You<\/p>\n
JOB REQUIREMENTS
\n\u2022 BA in Accounting, Business Management, Financial Management, or related field.
\n\u2022 Minimum 5 years relevant work experience for BA holders. NGO experience mainly in USAID funded programs
\n\u2022 Work experience in a supervisory position is a plus.
\n\u2022 Good knowledge of financial principles and practices.
\nESSENTIAL SOFT SKILLS
\n\u2022 Committed to EngenderHealth\u2019s core organizational values of reflection, inclusion, integrity, respect, and transformation.
\n\u2022 Excellent coordination skills, time management, and ability to prioritize tasks.
\n\u2022 Ability to work under minimum supervision.
\n\u2022 Ability to effectively work in a team.
\n\u2022 Willingness to work under pressure.
\nPREFERRED SKILLS, ABILITIES AND FUNCTIONS
\n\u2022 Good accountancy and report writing skills.
\n\u2022 Good knowledge of computer application \u2013 QuickBooks and Peachtree<\/p>\n","protected":false},"author":2,"featured_media":0,"template":"","meta":{"_promoted":"","_job_location":"","_application":"https:\/\/www.engenderhealth.org\/about\/work-with-us\/careers","_company_name":"Engender Health","_company_website":"","_company_tagline":"","_company_twitter":"","_company_video":"","_filled":0,"_featured":0,"_remote_position":0,"_job_salary":"","_job_salary_currency":"","_job_salary_unit":""},"job_listing_region":[11],"job-categories":[],"job-types":[12],"class_list":{"0":"post-1173","1":"job_listing","2":"type-job_listing","3":"status-expired","4":"hentry","5":"job_listing_region-ethiopia","7":"job-type-full-time"},"jetpack_sharing_enabled":true,"_links":{"self":[{"href":"https:\/\/jobs.dataaxisnode.com\/ethiopia\/wp-json\/wp\/v2\/job-listings\/1173","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/jobs.dataaxisnode.com\/ethiopia\/wp-json\/wp\/v2\/job-listings"}],"about":[{"href":"https:\/\/jobs.dataaxisnode.com\/ethiopia\/wp-json\/wp\/v2\/types\/job_listing"}],"author":[{"embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/ethiopia\/wp-json\/wp\/v2\/users\/2"}],"wp:attachment":[{"href":"https:\/\/jobs.dataaxisnode.com\/ethiopia\/wp-json\/wp\/v2\/media?parent=1173"}],"wp:term":[{"taxonomy":"job_listing_region","embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/ethiopia\/wp-json\/wp\/v2\/job_listing_region?post=1173"},{"taxonomy":"job_listing_category","embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/ethiopia\/wp-json\/wp\/v2\/job-categories?post=1173"},{"taxonomy":"job_listing_type","embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/ethiopia\/wp-json\/wp\/v2\/job-types?post=1173"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}