Orbis International is a nonprofit humanitarian organization that works in developing countries to save sight worldwide. Orbis prevents and treats blindness through hands-on training, public health education, improved access to quality eye care, and partnerships with local health care organizations in an effort to eliminate avoidable blindness. Orbis International-Ethiopia is a legally registered Country Office of this organization, carrying out the same mission in Ethiopia.
\nJob Grade 20
\nDepartment Finance
\nNo. of Position 1
\nVacancy Number OE\/HR\/VRN\/004\/25
\nReports to Senior Finance and Compliance Manager
\nStaff Under Supervision None
\nThe main functions consist of, but not limited to the following:
\nJOB SUMMARY
\nUnder the direct supervision of the Senior Finance and Compliance Manager, the Finance Officer is responsible for undertaking all accounting related activities for Trachomatous \u2013 Trichiasis back log clearance towards trachoma Elimination which is being implemented in South West Ethiopia and Central Ethiopia region mainly and other projects as necessary. In collaboration with the program team, he\/she will be responsible for reviewing budgets and projections, payment and transfer requests, and all liability and advance liquidation support documents. In collaboration with the Grant Coordinator, she\/he will ensure compliance to the under mentioned project and donor requirements, Orbis Policies and Procedures and all applicable local laws.
\nThe Finance Officer is specifically accountable to meeting the following objectives for the under mentioned project and others as necessary.
\n1. All financial documents received from the field and the Main Office, as applicable, are prepared in compliance with the Orbis Policies and Procedures, donor requirements, and applicable laws.
\n2. Financial documents are complete, accurate, reliable, and legally acceptable.
\n3. Outstanding advances to employees, vendors, and others are liquidated properly and in accordance with Orbis Policies and procedures and donor requirements and summarizing JVs are prepared accordingly.
\n4. TERs for the project and main office staff are properly completed and processed for payment\/refund.
\n5. First level AP data entries to MIP are done promptly and checks and payment vouchers are printed through MIP.
\n6. Payments (including account to account transfers and Off-the Counter payments) to employees, partners and other payees are made on time and are properly supported
\nEssential Job Functions \/Key areas of responsibility<\/p>\n
Ensure all financial documents reviewed form the field and the main office are prepared in compliance with Orbis Policies and Procedures, donor requirements, and applicable local laws. Ensure financial documents are complete, accurate reliable, and legally acceptable.
\nIn collaboration with focal persons and the Grants Management and Compliance Officer, ensure financial documents from partners are obtained\/collected timely.
\nUsing a review checklist review financial documents for compliance, completeness and accuracy. Prepare required vounchers and other related documents.
\nMake required corrections, identify missing documents and records and communicate with the requester to ensure all missing documents are obtained and attached to the file.
\nIdentify any compliance issues, share required corrective actions with the Senior Finance and Compliance manager, and follow up implementation.
\nEnsure outstanding advances to employees, partners, and other are liquidated properly and in accordance with orbis Policies and procedures and donor requirements.
\nReview advance liquidation documents for completeness, accuracy and compliance and prepare required vouchers.
\nEnsure TERs for rural project staff and main office staff are properly completed and processed for payment\/refund.
\nWork with the concerned travelers and based on the review checklist, obtain all travel support documents.
\nReview travel support documents for completeness, accuracy, and compliance and provide travelers with required feedback as required.
\nBased on the support documents prepare the Travel Expense Report, obtain required signature and process the TER for payment\/refund.
\nPrepare related vouchers.
\nEnsure first level Accounts Payable data entries to MIP are done promptly and checks and payment vouchers are printed through MIP.
\nMake AP first level data entry to MIP and ensure entries are correct and made before payments are processed
\nPrepare payment vouchers, transfer letters. Use MP to print checks\/transfer and other documents, as necessary.
\nEnsure Payments (including account to account transfers and Off-the-counter payments) to the project employees, partners and other payees are made on time and properly supported.
\nDetermine the best available payment method for each type of transaction, obtain all applicable documents and process payment requests accordingly.
\nPrepare payment analysis, payment vouchers and other related documents for all types of wire transfers.
\nMonitor timely preparation, signing, and disbursement of transfer letters and ensure payments are made timely.
\nPrepare notification letters, scan and email to the payees. When required, ensure cash receipt vounchers are received from partners and other payees timely.
\nEnsure original payment confirmations for account to account transfer and for off-the-counter payments are obtained and attached to the payment voucher.
\nEnsure Unused transfers are voided by the end of the month they were prepared and communicate with the Finance Director to pass required adjusting entries.
\nPerform any other duties as assigned by the supervisor or his designate.<\/p>\n
Duty Station: Addis Ababa
\nSalary : Based on organizational scale
\nEmployment Duration: One year with possibility of extension depending on Performance and availability of budget<\/p>\n
About You<\/p>\n
BA Degree in Accounting from a recognized University and have at least 5 years of work experience in an NGO working environment.<\/p>\n
SKILLS & ABILITIES<\/p>\n
Ability and self-discipline to work with minimum supervision;
\nAbility to work with accounting computer programs (proficiency in MIP (Accounting Software) is advantageous);
\nExcellent interpersonal and communication skills (verbal & written);
\nComputer literacy (MS Word, Excel, Access, PowerPoint, & MS Outlook) and the Internet;
\nAble to interact and manage people of diverse cultural backgrounds;
\nAbility to work effectively in a team-driven environment;
\nAccepts accountability for work assigned and performed;
\nSupports a customer-centered approach to programs, services, and systems.
\nWilling to travel to the field, when necessary<\/p>\n","protected":false},"author":2,"featured_media":0,"template":"","meta":{"_promoted":"","_job_location":"","_application":"https:\/\/workforcenow.adp.com\/mascsr\/default\/mdf\/recruitment\/recruitment.html?cid=bbc6438a-eec3-4707-a46e-7d9f09b481aa&ccId=19000101_000001&jobId=522722&source=CC2&lang=en_US,%20http:\/\/www.orbis.org","_company_name":"Orbis International Ethiopia","_company_website":"","_company_tagline":"","_company_twitter":"","_company_video":"","_filled":0,"_featured":0,"_remote_position":0,"_job_salary":"","_job_salary_currency":"","_job_salary_unit":""},"job_listing_region":[11],"job-categories":[],"job-types":[12],"class_list":{"0":"post-1189","1":"job_listing","2":"type-job_listing","3":"status-expired","4":"hentry","5":"job_listing_region-ethiopia","7":"job-type-full-time"},"jetpack_sharing_enabled":true,"_links":{"self":[{"href":"https:\/\/jobs.dataaxisnode.com\/ethiopia\/wp-json\/wp\/v2\/job-listings\/1189","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/jobs.dataaxisnode.com\/ethiopia\/wp-json\/wp\/v2\/job-listings"}],"about":[{"href":"https:\/\/jobs.dataaxisnode.com\/ethiopia\/wp-json\/wp\/v2\/types\/job_listing"}],"author":[{"embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/ethiopia\/wp-json\/wp\/v2\/users\/2"}],"wp:attachment":[{"href":"https:\/\/jobs.dataaxisnode.com\/ethiopia\/wp-json\/wp\/v2\/media?parent=1189"}],"wp:term":[{"taxonomy":"job_listing_region","embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/ethiopia\/wp-json\/wp\/v2\/job_listing_region?post=1189"},{"taxonomy":"job_listing_category","embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/ethiopia\/wp-json\/wp\/v2\/job-categories?post=1189"},{"taxonomy":"job_listing_type","embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/ethiopia\/wp-json\/wp\/v2\/job-types?post=1189"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}