Administrative Specialist (RTA Assistant) 2025
\nGIZ- Internal\/External Vacancy Announcement \u2018# vacancy number 061\/2025\u2019
\nContract end Date 31.05.2028
\nBrief Description of the project.
\nSupport to the Sanitary and Phytosanitary (SPS) Quality, Monitoring and Control Compliance Systems of Plant-based Primary and semi- processed Agricultural Products in Ethiopia\u201dct\/ unit
\nAn Assistant to the Resident Twinning Adviser (RTA) is sought for the European Union Twinning Project \u201cSupport to the Sanitary and Phytosanitary (SPS) Quality, Monitoring and Control Compliance Systems of Plant-based Primary and semi- processed Agricultural Products in Ethiopia\u201d
\nThe project \u201cSupport to the Sanitary and Phytosanitary (SPS) Quality, Monitoring and Control Compliance Systems of Plant-based Primary and semi- processed Agricultural Products in Ethiopia\u201d is implemented by the German Federal Ministry of Agriculture, Food and Regional Identity, the German Federal Ministry of Economic Affairs and Energy and the State Food and Veterinary Service of the Republic of Lithuania at and with the Ethiopian Agricultural Authority. The Overall Objective is to secure EU market access for Ethiopian primary and semi-processed agricultural produce while contributing to food security and nutrition in Ethiopia. The specific objectives are as follows:
\n\u2022 The official import\/export control and management systems for phytosanitary, food safety and quality services are enhanced.
\n\u2022 The performance of the target public staff in delivering phytosanitary services and overseeing quality and food safety of primary and semi-processed products of plant origin is enhanced
\nAdministrative assistance
\nAct as a principal assistant to the Resident Twinning Adviser (hereinafter \u201cRTA\u201d):
\nperform all necessary administrative tasks, in line with the EC procedures for external assistance and the Twinning Manual (Revision 2017 \u2013 Update 2018);
\nsupport the RTA as a personal assistant in his duties of general daily management, project administration and coordination of project implementation.
\ngive assistance to RTA in his relations with public offices relevant for project activities.
\nestablish and maintain on behalf of the project regular contacts with Beneficiary Country (hereinafter \u201cBC\u201d) officials involved in each of the activities and the project management, national and international experts, governmental and non-governmental organizations, stakeholders, etc.
\nLogistics\/Project coordination
\nSupport the RTA with project co-ordination and management:
\nprepare, organize and support local actions of RTA, Project Leader (hereinafter \u201cPL\u201d), Junior Project Leader, Deputy Project Leader (hereinafter \u201cDPL\u201d), and Member State (hereinafter \u201cMS\u201d) experts, and give support during missions by providing relevant information, making travel arrangements and hotel reservations.
\nsupport the preparation of the required documentation for experts\u2019 missions, trainings and Steering Committees, edit minutes and Mission Certificates, Side Letters etc.;
\naccompany or represent the RTA in committees, working party meetings, workshops and seminars, including missions and field visits to regions, if any.
\nsupport in the organization of meetings, seminars, conferences, training activities, workshops, study visits and other project related events (printing and photocopying of materials, arranging rooms, equipment for presentations);
\nsupport management reporting (progress, completion), draft and edit texts relevant to the project (newsletters, press releases, power point presentations, substantive documents, etc.).
\ndraft programmes for MS experts, agendas and minutes of meetings and any other relevant documents.
\nsearch documents and reports and prepare synthesis.
\nparticipate in the preparation of studies and documents in areas covered by the Twinning (research and information collection, analysis and summarization of data, monitoring of activities, etc.).
\nsupport the RTA, PL, DPL in organization and management of project communication (web site, business cards, project logo, brochures, pamphlet, information documents, etc.) and of project visibility (organization of workshops, seminars, study tours, following up of visibility events etc.);
\npresent and promote the work of the project positively, contributing to the development of the Twinning communication strategy.
\nmanage social media accounts and web platforms of the project under the supervision of the RTA.
\nOffice management
\nOverall management of the office administration and daily organization of the RTA office:
\nstandard office\/secretarial activities: answer phone calls, organize and file all project materials and maintain financial records, send and receive correspondence, faxes and e-mails, provide general clerical\/desk office work etc.;
\n\u2022 develop and maintain close working contacts and relations with BC PL, JPL and RTA Counterparts, and other BC officials involved in the project;
\nfollow the Project policy regarding behavior, appearance, health, safety, security, payment regimes, and use of Project equipment etc.;<\/p>\n
About You<\/p>\n
Requirements
\nUniversity degree desirable; Agricultural background would be a plus.
\n\u2022 Excellent command of spoken and written English, Amharic language and Oromiffa language.
\n\u2022 Computer literacy (e.g. MS Office Word, Excel, PowerPoint, Internet).
\n\u2022 Excellent abilities in drafting documents.
\n\u2022 Experience or eagerness in devising and implementing a communication\/visibility strategy.
\n\u2022 Understanding of social media management.
\n\u2022 Some understanding of financial management.
\n\u2022 Excellent organizational and communication skills.
\n\u2022 Availability and willingness to travel (Ethiopia and EU).
\n\u2022 Flexibility regarding working hours.
\n\u2022 Ability to work fairly independently as well as part of a team and be initiative and flexible and
\n\u2022 Confidential in all matters relating to the realization and management of the project.
\nThe following will be considered an asset:
\n\u2022 Experience in EU funded projects
\n\u2022 Experience of working in an international environment.
\n\u2022 Professional knowledge of digital marketing and social media management.
\n\u2022 Knowledge of EU policies and institutions.
\n\u2022 Knowledge of agricultural sector.
\n\u2022 Knowledge of the German language.
\nFurther requirements:
\n\u2022 Ethiopian nationality or having valid residence and working permits.
\n\u2022 Applicants should not be civil servants or on leave in the Beneficiary administration during at least the six months preceding their hiring.
\n\u2022 Applicants may not have or recently have had any contractual relation with the Beneficiary administration during at least the 6 months preceding their hiring.<\/p>\n","protected":false},"author":2,"featured_media":0,"template":"","meta":{"_promoted":"","_job_location":"","_application":"","_company_name":"Deutsche Gesellschaft f\u00fcr Internationale Zusammenarbeit (GIZ) GmbH","_company_website":"","_company_tagline":"","_company_twitter":"","_company_video":"","_filled":0,"_featured":0,"_remote_position":0,"_job_salary":"","_job_salary_currency":"","_job_salary_unit":""},"job_listing_region":[11],"job-categories":[],"job-types":[12],"class_list":{"0":"post-1347","1":"job_listing","2":"type-job_listing","3":"status-expired","4":"hentry","5":"job_listing_region-ethiopia","7":"job-type-full-time"},"jetpack_sharing_enabled":true,"_links":{"self":[{"href":"https:\/\/jobs.dataaxisnode.com\/ethiopia\/wp-json\/wp\/v2\/job-listings\/1347","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/jobs.dataaxisnode.com\/ethiopia\/wp-json\/wp\/v2\/job-listings"}],"about":[{"href":"https:\/\/jobs.dataaxisnode.com\/ethiopia\/wp-json\/wp\/v2\/types\/job_listing"}],"author":[{"embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/ethiopia\/wp-json\/wp\/v2\/users\/2"}],"wp:attachment":[{"href":"https:\/\/jobs.dataaxisnode.com\/ethiopia\/wp-json\/wp\/v2\/media?parent=1347"}],"wp:term":[{"taxonomy":"job_listing_region","embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/ethiopia\/wp-json\/wp\/v2\/job_listing_region?post=1347"},{"taxonomy":"job_listing_category","embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/ethiopia\/wp-json\/wp\/v2\/job-categories?post=1347"},{"taxonomy":"job_listing_type","embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/ethiopia\/wp-json\/wp\/v2\/job-types?post=1347"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}