Job Title: Logistics and Admin Assistant
\nDuty Station: Gambella Region (Pinyudo and Luak Dong \/Mattar Refugee camps)
\nRequired Number: 2
\nSalary: As per the organization scale
\nAbout the Organization
\nDevelopment for Peace Organization (DPO) is an Ethiopian non-profit organization established in 2020 with a mission of striving to meet the humanitarian and developmental needs of societies regardless of race, color, religion or cultural background. We are legally registered to work in Ethiopia (Reg. 5164) as National NGO and as INGO in South Sudan (Reg. 4178), Somalia (Reg. NGOD\/Moifar0422\/022) and Kenya (OP.218\/051\/22-400\/12732); it is also processing its registration in Yemen. We are currently seeking an experienced Logistics and Admin Assistant to join our mission-driven organization.
\nJob Summary
\nThe Logistics and Admin Assistant will report to the Health and Nutrition Coordinator, responsible for overseeing day-to-day, fleet management, Office Management general logistics needs related to the camp activities.
\nDuties and Responsibilities<\/p>\n
Arrange transportation of equipment & materials to the designated location, including loading and uploading and ensure issuance of proper documentation, i.e. delivery notes, packing list, insurance, etc. Liaise with suppliers and vendors for timely delivery of goods, and efficient problem solving of unexpected issues.
\nEnsure monitoring of logbooks and vehicles fuel consumption on a weekly basis; compiles and submits monthly fleet report of maintenance cost summary, fuel usage, and personal mileage and KM analysis and submits with recommendations to Medical Director.
\nMaintain a daily Vehicle availability, ready for in town travel and various field destinations. Avail different Vehicles as per the request on daily basis and decide appropriate vehicle type for requested transport service.
\nEnsure that vehicles are checked daily and weekly, and that they are maintained in a timely manner.
\nEnsure that the vehicle is kept clean, inside, and outside, at all times and that the organization stickers are visible.
\nHandle annual vehicle inspection and Insurance renewal for each Vehicles, and handle insurance cases in case of any accident or incidents.
\nMake sure the Vehicles arrived is in good condition and the driver is with valid driving license to provide the required transport service and make sure drivers provide the services as per the requirement.
\nEnsure periodic repair and maintenance service made for each Vehicles and ensure Vehicles are parked in safe place.
\nSupport in arranging rental trucks for transportation of different materials and make sure the driver take over all supportive documents like delivery Order, credit, or cash sales invoice along with the goods loaded.
\nWork under the management and guidance of the Health and Nutrition Manager and take specific responsibility for fleet coordination and inventory control task.
\nRegularly collect log sheets from drivers and maintained and update Vehicles files on monthly basis.
\nOversee and support all administrative duties in the office and ensure that the office is operating smoothly.
\nManage office supplies inventory and place orders as necessary.
\nDevelop office policies and procedures, and ensure they are implemented appropriately.
\nAssist with office layout planning and office moves, and with managing and maintaining printers & IT infrastructure.
\nIdentify opportunities for process and office management improvements, and design and implement new systems.
\nProvide other administrative support as necessary, including scheduling group meetings, maintaining calendars, doing research, and creating reports.
\nAssists the S. Human Resource in preparing candidates profile;
\nVerify for reference check of the selected candidate;
\nOrganize and deliver orientation to new employees.
\nHelps in shortlisting of applications for vacancies posted at the head office level.
\nOrganizes and handles personnel records of employees such as annual leaves, sick leaves, performance evaluation results and others;
\nDistributes employee performance evaluation forms, ensures that all are filled-out properly and summarizes the evaluation reports;
\nSupervise guards and their shift and office cleaners.
\nPerforms any additional activities which may assigned by the Health and Nutrition Coordinator.<\/p>\n
About You<\/p>\n
Qualification\/ Experience Requirements<\/p>\n
Education: Bachelor\u2019s Degree in Business Administration\/logistics Management or related field.
\nExperience: 2 years of experience for BA, 3 years for Diploma<\/p>\n","protected":false},"author":2,"featured_media":0,"template":"","meta":{"_promoted":"","_job_location":"","_application":"https:\/\/forms.gle\/iJbMwDDWotrtWwST8","_company_name":"Development for Peace Organization (DPO)","_company_website":"","_company_tagline":"","_company_twitter":"","_company_video":"","_filled":0,"_featured":0,"_remote_position":0,"_job_salary":"","_job_salary_currency":"","_job_salary_unit":""},"job_listing_region":[11],"job-categories":[],"job-types":[12],"class_list":{"0":"post-1458","1":"job_listing","2":"type-job_listing","3":"status-expired","4":"hentry","5":"job_listing_region-ethiopia","7":"job-type-full-time"},"jetpack_sharing_enabled":true,"_links":{"self":[{"href":"https:\/\/jobs.dataaxisnode.com\/ethiopia\/wp-json\/wp\/v2\/job-listings\/1458","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/jobs.dataaxisnode.com\/ethiopia\/wp-json\/wp\/v2\/job-listings"}],"about":[{"href":"https:\/\/jobs.dataaxisnode.com\/ethiopia\/wp-json\/wp\/v2\/types\/job_listing"}],"author":[{"embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/ethiopia\/wp-json\/wp\/v2\/users\/2"}],"wp:attachment":[{"href":"https:\/\/jobs.dataaxisnode.com\/ethiopia\/wp-json\/wp\/v2\/media?parent=1458"}],"wp:term":[{"taxonomy":"job_listing_region","embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/ethiopia\/wp-json\/wp\/v2\/job_listing_region?post=1458"},{"taxonomy":"job_listing_category","embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/ethiopia\/wp-json\/wp\/v2\/job-categories?post=1458"},{"taxonomy":"job_listing_type","embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/ethiopia\/wp-json\/wp\/v2\/job-types?post=1458"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}