Position: Finance and Admin Senior Officer
\nOrganization: Hachalu Hundessa Foundation Head Office
\nManagerial Level: (Mid-level, manager)
\nEmployment Type: one year contract, with possible of extension based on Fund availability and job performance.
\nFull time
\nSalary: Negotiable About HHF
\nThe Hachalu Hundessa Foundation (HHF) is a respected non-profit organization dedicated to perpetuating the profound legacy of the iconic Oromo artist and human rights activist Hachalu Hundessa, who was tragically assassinated in June 2020. Hachalu Hundessa Foundation has been registered and accorded legal personality with Registry Number 5671 on June 17, 2021 as Local Organization in accordance with the Civil Society Organizations Proclamations No1113\/ 2019 to embody the spirit of Hachalu Hundessa\u2019s legacy by promoting and supporting artistic activities, social justice, cultural enrichment, educational initiatives, engagement in community Humanitarians and development projects\/programs, and overall empowerment of the Oromo and other vulnerable communities.
\nJobs Summary:
\nAn inspiring and dynamic Finance and Admin Senior Officer is responsible for fianc\u00e9 and Admin strategic and policy, manuals and tools development, managing and leading financial, human resource, administrative, logistics, procurement and Income Generating Activities functions of the HHF. Property administration matters of the HHF. The Finance and Admin senior officer is expected to play a key role in ensuring effective, efficient and professional financial, HR and property administration functions.
\nDuties and Responsibilities
\nJob Responsibility #1: Policy and strategy development<\/p>\n
Develop financial, Admin, Logistic, HR, Procurement Policy for the Hachalu Hundessa Foundation (HHF).
\nDevelop financial, Admin, Logistic, HR, Procurement Strategy for the HHF.
\nDevelop financial, Admin, Logistic, HR, Procurement different tools for the HHF.
\nDevelop financial, Admin, Logistic, HR, Procurement procedure for the HHF<\/p>\n
Job Responsibility #2: Financial and Budget Management<\/p>\n
Prepares periodic reports and budgets concerning the activities of the Foundation and share for respective bodies for information and further action as required.
\nPrepares the annual financial plan of the HHF and ensures for the proper implementation of the plan.
\nEnsures the timely and quality preparations of project budgets, reports in close collaborations with the HHF Board Directors, Executive Director and other HHF team.
\nIdentifies potential fund sources and actively works for the foundation of fund from different local and foreign sources in collaboration with program team.
\nManaging fund utilization (Reviewing, Approving, effecting payment) according to budget
\nContinuous follow up on the budget and actual financial report, and communicating with concerned departments, project focal persons and collecting feedbacks from departments and donors<\/p>\n
Job Responsibility #3: Human Resources and General Administrative matters of the HHF.<\/p>\n
Monitors and controls the overall internal work process of the HHF and actively works for its continuous improvement.
\nEnsure the proper implementation of HHF\u2019s Human Resources Policy Manual and the Labor Code of Ethiopia reference in every decision
\nOrganize recruitment process, participate in recruitment and selection of team members as required in consultation with team and Executive Director.
\nFacilitate Preparation of annual leave plan and ensure that all employees\u2019 have submitted their leave plan each year and follow up the implementation of the plan accordingly, and work in close collaboration with HR Department
\nEnsure KPI settings and performance appraisal is conducted for all employees in the association according to the guideline and performance Management cycle of HHF.
\nPrepare and submit periodic reports on human resource of the HHF to concerning government organizations as per the requirements of respective government offices.<\/p>\n
Job Responsibility #4: Procurement, logistics and Property Administration of HHF.<\/p>\n
Designs and implements effective and efficient vehicle and other fixed asset administration strategies, policies and procedures.
\nEnsuring the internal control system on procurement, Asset management, travel request and settlement, training settlement, and related activities according to the internal control producers and acting on feedbacks given from internal auditor as well as respective donors
\nCollecting the department\u2019s annual procurement plan and compiling it for semi and annual purchase.
\nFacilitates procurement of different services and materials upon the request made by user department\/work units.
\nEnsures that full compliance of procurement and property administration activities with organizational rules, regulations, policies and strategies of the HHF as well as donor requirement.
\nOversee the proper Facilitation of the stock replenishment process in consultation with other and all concerned teams\u2019 team.
\nFollow up on staff contract renewal, staff file arrangements, attendance sheet, and related in close collaboration with the HR and executive Director.<\/p>\n
Job Responsibility #5: Internal Control<\/p>\n
Develops and maintains effective internal financial\/accounting system that supports tracking of grants and contracts implementation.
\nTimely submission of regular financial reports to donors and other stakeholders & maintain donor compliance.
\nFacilitates external audit services, at the end of each fiscal year, in order to get opinion on fair presentation of Association\u2019s financial position.
\nWork on action plans set out in the last month identified areas that need improvement.
\nFacilitating the hiring and communicating of external auditors on time and follow up the issuance of reports on time
\nProviding on job training and sharing experience for the accountant and cashier on cautious bases.<\/p>\n
About You<\/p>\n
Job requirements Education and Qualification<\/p>\n
MA\/MBA\/ BA Degree in Accounting, Economics, Accounting & Finance or other related field of studies from a recognized University.
\n4\/5 years should be in managerial position and NGO especially in fianc\u00e9 and admin position. Understanding the working context with professional NGO is a plus
\nUnderstanding of performance quality improvement issues and approaches in a local NGO setup.<\/p>\n
Additional Training:<\/p>\n
Accounting application Software training certificate is advantageous
\nHR administration training certificate
\nProperty administration training certificate<\/p>\n
Competencies\/ Personal attributes<\/p>\n
Demonstrate commitment to the vision, mission, core values, aims and principles of HHF.
\nAbility to maintain confidentiality and foster trust and respect.
\nBeing self-motivated and highly organized, detail oriented
\nBeing flexible and able to work well under pressure.
\nHaving strong desire and skills to work with other as a team.
\nHaving good communication skill (both oral and written)
\nHaving good facilitation and coordination skills<\/p>\n
Technical skills<\/p>\n
Having demonstrable knowledge and experience of managing grants of multiple funding organizations
\nHaving knowledge of Peachtree Accounting system
\nHaving HR administration skills including the labour law.
\nHaving property administration skills
\nHaving strong local and international procurement skills.
\nHaving strong MS office and the ability to use new technologies
\nConsistently showing accuracy and preciseness.<\/p>\n
Required Skills & Abilities:<\/p>\n
Ability to work in a complex and demanding environment with multiple tasks, short deadlines and intense pressure to perform;
\nEffective communication in English and Affan Oromo (written and oral) with strong presentation and writing skills;
\nFinancial management, supervisory and people management skill is highly desirable.
\nSpecial certificates in financial management, education and related is a plus.
\nHaving demonstrable knowledge and experience of managing grants of multiple funding organizations.
\nEstablish and maintain effective working relationships with staff and partners, and flexible;
\nComputer Literacy (Word, Excel, power point and plus);<\/p>\n
Language<\/p>\n
Fluency in spoken and written English and Affan Oromo.<\/p>\n
What We Offer:<\/p>\n
A unique opportunity to lead a growing and impactful organization.
\nThe chance to advance Hachalu Hundessa\u2019s mission and make a significant difference in the community.
\nA passionate and dedicated team.
\nCompetitive salary commensurate with experience.
\nA supportive working environment<\/p>\n","protected":false},"author":2,"featured_media":0,"template":"","meta":{"_promoted":"","_job_location":"","_application":"http:\/\/hachalufoundation@gmail.com","_company_name":"Hachalu Hundessa Foundation","_company_website":"","_company_tagline":"","_company_twitter":"","_company_video":"","_filled":0,"_featured":0,"_remote_position":0,"_job_salary":"","_job_salary_currency":"","_job_salary_unit":""},"job_listing_region":[11],"job-categories":[],"job-types":[12],"class_list":{"0":"post-1476","1":"job_listing","2":"type-job_listing","3":"status-expired","4":"hentry","5":"job_listing_region-ethiopia","7":"job-type-full-time"},"jetpack_sharing_enabled":true,"_links":{"self":[{"href":"https:\/\/jobs.dataaxisnode.com\/ethiopia\/wp-json\/wp\/v2\/job-listings\/1476","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/jobs.dataaxisnode.com\/ethiopia\/wp-json\/wp\/v2\/job-listings"}],"about":[{"href":"https:\/\/jobs.dataaxisnode.com\/ethiopia\/wp-json\/wp\/v2\/types\/job_listing"}],"author":[{"embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/ethiopia\/wp-json\/wp\/v2\/users\/2"}],"wp:attachment":[{"href":"https:\/\/jobs.dataaxisnode.com\/ethiopia\/wp-json\/wp\/v2\/media?parent=1476"}],"wp:term":[{"taxonomy":"job_listing_region","embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/ethiopia\/wp-json\/wp\/v2\/job_listing_region?post=1476"},{"taxonomy":"job_listing_category","embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/ethiopia\/wp-json\/wp\/v2\/job-categories?post=1476"},{"taxonomy":"job_listing_type","embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/ethiopia\/wp-json\/wp\/v2\/job-types?post=1476"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}