TITLE: Procurement Coordinator
\nREPORTS TO: Head of Procurement
\nLOCATION: Addis Ababa
\nGRADE: 3A
\nCONTRACT LENGTH: 1 year, with possibility to extension
\nCHILD SAFEGUARDING:
\nLevel 3: the role holder will have contact with children and\/or young people either frequently (e.g. once a week or more) or intensively (e.g. four days in one month or more or overnight) because they work in country programs; or are visiting country programs; or because they are responsible for implementing the police checking\/vetting process staff.
\nROLE PURPOSE:
\nResponsible for procurement of goods and services to the program. The post holder should maintain procurement, effective, efficient and accountable management of procurement for all funding sources, guarantee availability of assets, equipment, supplies, materials and consultancy services at the best possible price and quality and efficient use of the Response resources. Furthermore, the delivery of items in a timely manner.
\nIn coordination with the Procurement team, review and update as needed the procurement and other procurement functions policies and procedures, build the capacity \u2013 on the job approach \u2013 of the supply chain team across the supply chain functions. The role holder will endeavour to apply SCI procurement policies and procedures and donor regulations so it is implemented correctly
\nKEY AREAS OF ACCOUNTABILITY:<\/p>\n
Under the direction of the Head of Procurement , undertake market research and analysis, run tenders and set up pre-qualified supplier lists and Framework Agreements (FWA)
\nManage suppliers professionally and proactively, providing feedback to improve performance and leading periodic review meetings ensuring Value for Money, quality and delivery
\nProvide support to the Head of procurement and program manager on annual procurement plan preparation, reporting and consolidation
\nProvide an advisory role for the functioning of the procurement committee. Ensure due process is followed and fair\/transparent purchasing decisions are made.
\nOversee the preparation of purchase orders based on best quality and best cost of supplier.
\nMaintain proper documentation of all procurement.
\nEstablish preferred vendor listing for use across the Ethiopia country program as per SCI policies and procedures.
\nImplementing all procurement transactions and activities according to SCI rules and regulations and ensure all staff engaging in procurement activities understands and applies the correct rules and regulations.
\nEnsure the application of policies and processes is conversant with the donors\u2019 policies if applicable.
\nIn consultation with the Head of Procurement, establish mechanisms to monitor compliance.
\nOversee of the delivery supplies\/services between supplier and programme\/CO.
\nNegotiate leases (if applicable), agreement for service and supply contracts\/FWAs.
\nLead on procurements, whenever necessary and build the local capacity accordingly.
\nCollaborate with Finance Team to ensure that payments to suppliers and service provider are made in a timely manner.
\nManage supplier performance<\/p>\n
Support the Delivery of SCI Ethiopia Sourcing Strategy:<\/p>\n
Under the direction of the Head of Procurement undertake market research and analysis, run tenders and set up pre-qualified supplier lists and Framework Agreements (FWA) where appropriate for key spend categories in Addis Ababa and field offices
\nManage suppliers professionally and proactively, providing feedback to improve performance and leading periodic review meetings.
\nImplement all new procurement procedure platforms and tools ensuring that are fully utilized throughout the country program, providing high level strategic direction and support. This includes playing a leading role in ensuring the CO has completed Supply Chain-related readiness activities that the CO gains as much value from the system as possible.
\nEnsure that all backlogs are cleared.
\nEnsure that weekly and monthly reports are of high quality and produced in a timely manner.
\nEnsure that proper trail of documents as per SCI policies are in place.
\nEnsure that SCI policies are properly followed and implemented.
\nGenerate system and processes across all functions of Procurement according with gaps and needs.<\/p>\n
SKILLS AND BEHAVIOURS (our Values in Practice)
\nAccountability:<\/p>\n
Holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
\nHolds the team and partners accountable to deliver on their responsibilities \u2013 giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved Ambition:
\nSets ambitious and challenging goals for themselves (and their team), takes responsibility for their own personal development and encourages others to do the same
\nWidely shares their personal vision for Save the Children, engages and motivates others
\nFuture orientated, thinks strategically<\/p>\n
Collaboration:<\/p>\n
Builds and maintains effective relationships, with their team, colleagues, members and external partners and supporters
\nValues diversity, sees it as a source of competitive strength
\nApproachable, good listener, easy to talk to<\/p>\n
Creativity:<\/p>\n
Develops and encourages new and innovative solutions
\nWilling to take disciplined risks
\nIntegrity:
\nHonest, encourages openness and transparency<\/p>\n
About You<\/p>\n
BA degree in purchasing and supplies management, Engineering, Business Management, Accounting and any other related afield
\nAt least 4 years of experience working in supplies, procurement, Supply chain functions. And coordination function
\nGood interpersonal skills,
\nGood written and spoken English
\nKnowledge of ERP system
\nProven experience working in a team.
\nCommitment to and understanding of Save the Children\u2019s International aims, values and principles. Good prior knowledge of SCI supply chain policies, systems, processes and procedures.
\nWell oriented in emergency response\/humanitarian environments.
\nGood experience in procurement operations
\nAbility to build relationships quickly with a wide range of people \u2013 team player
\nProven track-record in procurement functions, managing and supervising other junior supply chain staff, and providing training and capacity building
\nExperience of advising and supporting others at all levels with procurement aspects of a programme, including demand and procurement planning, support the development of procurement staffing structures, and budgeting
\nExcellent planning, management and coordination skills, with the ability to organize a substantial workload comprised of complex, diverse tasks and responsibilities.
\nGood all round knowledge in SCI supply chain systems, policies and procedures.<\/p>\n
Desirable<\/p>\n
Experience working in NGOs is an added advantage
\nProfessional certification such as CIPS, CIPM and other related certifications are an added advantage<\/p>\n","protected":false},"author":2,"featured_media":0,"template":"","meta":{"_promoted":"","_job_location":"","_application":"https:\/\/hcri.fa.em2.oraclecloud.com\/hcmUI\/CandidateExperience\/en\/sites\/CX_1","_company_name":"Save the Children","_company_website":"","_company_tagline":"","_company_twitter":"","_company_video":"","_filled":0,"_featured":0,"_remote_position":0,"_job_salary":"","_job_salary_currency":"","_job_salary_unit":""},"job_listing_region":[11],"job-categories":[],"job-types":[12],"class_list":{"0":"post-1488","1":"job_listing","2":"type-job_listing","3":"status-expired","4":"hentry","5":"job_listing_region-ethiopia","7":"job-type-full-time"},"jetpack_sharing_enabled":true,"_links":{"self":[{"href":"https:\/\/jobs.dataaxisnode.com\/ethiopia\/wp-json\/wp\/v2\/job-listings\/1488","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/jobs.dataaxisnode.com\/ethiopia\/wp-json\/wp\/v2\/job-listings"}],"about":[{"href":"https:\/\/jobs.dataaxisnode.com\/ethiopia\/wp-json\/wp\/v2\/types\/job_listing"}],"author":[{"embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/ethiopia\/wp-json\/wp\/v2\/users\/2"}],"wp:attachment":[{"href":"https:\/\/jobs.dataaxisnode.com\/ethiopia\/wp-json\/wp\/v2\/media?parent=1488"}],"wp:term":[{"taxonomy":"job_listing_region","embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/ethiopia\/wp-json\/wp\/v2\/job_listing_region?post=1488"},{"taxonomy":"job_listing_category","embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/ethiopia\/wp-json\/wp\/v2\/job-categories?post=1488"},{"taxonomy":"job_listing_type","embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/ethiopia\/wp-json\/wp\/v2\/job-types?post=1488"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}