Position Title: Executive Secretary\/Office Assistant
\nOrganization: Ethiopian Women Lawyers Association (EWLA)
\nWork Unit: Executive Directress Office (EDO)
\nReports To: Executive Directress and Deputy Executive Directress
\nDuty Station: Addis Ababa, Head Office
\nContract Type: Permanent
\n Background of the Organization
\nThe Ethiopian Women Lawyers\u2019 Association (EWLA) was established at the federal level in 1995 by women lawyers and re-registered as a Local Organization in accordance with the Civil Society Organization law. For more than 30 years, EWLA has been working to promote women\u2019s social, economic, political, and legal rights, enabling them to fully exercise their constitutional and other rights.
\nThe aim of the association is to promote equal participation of women in all sectors, prevent sexual violence against women, and create a safe environment for women through its three core programs: Legal Research and Advocacy, Public Education and Capacity Building, and Free Legal Aid Service.
\nHeadquartered in Addis Ababa, EWLA operates regional offices in seven regions and one city administration: Adama, Hawassa, Bahir Dar, Gambella, Asosa, Jigjiga, Semera, and Dire Dawa. To ensure accessibility of its services, EWLA has expanded its reach to zones and woredas through 56 volunteer committee centers across the country. In addition, the association runs a dedicated hotline service (7711), available in three local languages: Amharic, Afan Oromo, and Tigrigna.
\n Purpose of the Position
\nThe Office Assistant \/ Executive Secretary will ensure the smooth functioning of the Executive Directress Office by managing communications, schedules, and documentation, while facilitating effective coordination between the EDO and internal\/external stakeholders.
\n Duties and Responsibilities
\nThe Office Assistant \/ Executive Secretary will:<\/p>\n
Manage the EDO\u2019s calendar, schedule appointments, and coordinate meetings with internal and external stakeholders.
\nPrepare and organize daily briefing materials, presentations, and other documentation for the EDO.
\nServe as the primary point of contact for the EDO, screening and managing incoming communications (emails, phone calls, correspondence).
\nProvide administrative support, including drafting and proofreading documents, arranging travel, and managing expense reports.
\nCoordinate information and document flow between the EDO and other departments\/units.
\nMaintain confidentiality and exercise discretion in handling sensitive information.
\nSupport project management, follow up on action items, and ensure timely completion of tasks.
\nAssist in planning and execution of special events and high-level meetings involving the EDO.
\nPerform other administrative duties as assigned by the EDO.<\/p>\n
Duration of the Assignment
\nThis is a permanent position, subject to successful completion of a probationary period and performance evaluation.<\/p>\n
About You<\/p>\n
Required Qualifications and Experience<\/p>\n
Education: Bachelor\u2019s degree in Office Administration, Business Administration, Office Management, or project management, communication or law related field.
\nExperience:<\/p>\n
Minimum 3 years (Bachelor\u2019s) of relevant work experience as an executive secretary, office assistant, or in a high-level administrative role.
\nPrior experience supporting senior-level executives, preferably in a non-profit or corporate setting.<\/p>\n
Skills and Competencies<\/p>\n
Excellent organizational and time management skills; ability to prioritize and multitask.
\nStrong written and verbal communication skills with the ability to engage diverse stakeholders.
\nProficiency in Microsoft Office Suite and other administrative tools.
\nHigh level of discretion and confidentiality in handling sensitive matters.
\nAttention to detail and ability to work under pressure in a fast-paced environment.
\nAdaptability, initiative, and problem-solving skills.
\nFamiliarity with office management best practices and procedures.<\/p>\n","protected":false},"author":2,"featured_media":0,"template":"","meta":{"_promoted":"","_job_location":"","_application":"","_company_name":"Ethiopian Women Lawyers Association(EWLA)","_company_website":"","_company_tagline":"","_company_twitter":"","_company_video":"","_filled":0,"_featured":0,"_remote_position":0,"_job_salary":"","_job_salary_currency":"","_job_salary_unit":""},"job_listing_region":[11],"job-categories":[],"job-types":[12],"class_list":{"0":"post-1698","1":"job_listing","2":"type-job_listing","3":"status-expired","4":"hentry","5":"job_listing_region-ethiopia","7":"job-type-full-time"},"jetpack_sharing_enabled":true,"_links":{"self":[{"href":"https:\/\/jobs.dataaxisnode.com\/ethiopia\/wp-json\/wp\/v2\/job-listings\/1698","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/jobs.dataaxisnode.com\/ethiopia\/wp-json\/wp\/v2\/job-listings"}],"about":[{"href":"https:\/\/jobs.dataaxisnode.com\/ethiopia\/wp-json\/wp\/v2\/types\/job_listing"}],"author":[{"embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/ethiopia\/wp-json\/wp\/v2\/users\/2"}],"wp:attachment":[{"href":"https:\/\/jobs.dataaxisnode.com\/ethiopia\/wp-json\/wp\/v2\/media?parent=1698"}],"wp:term":[{"taxonomy":"job_listing_region","embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/ethiopia\/wp-json\/wp\/v2\/job_listing_region?post=1698"},{"taxonomy":"job_listing_category","embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/ethiopia\/wp-json\/wp\/v2\/job-categories?post=1698"},{"taxonomy":"job_listing_type","embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/ethiopia\/wp-json\/wp\/v2\/job-types?post=1698"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}