Summary of Position
\nReporting to the Program Director-Implementation, the Field Coordinator provides strategic and operational leadership for the overall technical and programmatic interventions being implemented in the region, zones and woredas where ACF operates. Specifically, s\/he is responsible for program management and reporting ensuring efficiency in timeliness and quality completion of activities, overseeing the overall admin, support and finance functions, engagement at local level for influencing policy and funding and ensuring the compliance of all field activities and office operation vis a viz ACF, donors and GOE procedures and guidelines.
\nPurpose
\nUnder the direct supervision of the Program Director- Implementation and with the support of the Head of Department at the Capital Office, the Field Coordinator will be responsible for the overall management of the programs and support functions of the base. H\/she will be responsible for effective implementation of the project activities, budget utilization and compliance, project monitoring and evaluation. S\/he is responsible for the security of the base through a continuous strategic analysis of the security and humanitarian contexts in the base area.
\nEngagement
\nThe Field Coordinator will work closely with other departments in the base and capital teams internally. Externally, the FC is expected to build relationships with other organizations UN, NGOs at the field and regional level, local government officials, and community leaders in the program implementation area.
\nDelivery
\nThe Field Coordinator will support the timely task delivery and accomplishment with attention to the quality as per Standard Operating Procedures. The role is expected to execute projects consistent with program objectives through engagement with counterparts and building a reputation for quality design and reliable delivery in line with donor rules, regulations, and standards
\nEssential Job Duties
\nProgram Management and Reporting <\/p>\n
Ensure robust coordination in program implementation, monitoring, evaluation and reporting.
\nDevelop annual plans including program work-plan, procurement and budget in accordance with overall ACF US and program\/s strategy and objectives
\nProvide on-going managerial support to the Senior Program Manager to effectively support his\/her field technical team.
\nEnsure effective and efficient program implementation.
\nOversee the coordination of various surveys and donor visits at base level.
\nStrengthen inter-departmental collaboration by facilitating regular staff meetings.
\nBe responsible for all projects at base level ensuring full execution on scope, time and budget
\nBe responsible for growth and diversification of the portfolio at base level
\nMobilize and coordinate support from capital office for quality standardization, monitoring and implementation.
\nLead accurate, quality and timely reporting to ACF US, GoE and others as necessary stakeholders
\nIn collaboration with his SPM, participate in project proposal development and strategic programming by providing concept notes, beneficiary information, and generic data about the intervention areas<\/p>\n
Operations Management<\/p>\n
Coordinate solid integration of support services (finance, logistics, administration and human resources).
\nEnsure consistent implementation of the ACF policies, manuals and procedures.
\nEnsure robust contractual management in line with ACF and donor Regulations.
\nProvide strategic leadership in conflict management and problem solving at base level.
\nEnsure effective and efficient management of field-based human, materials and financial resources.
\nOwn ACF US procedures in the respective base office; oversee base office logistics and administration; ensure strong \u201cdotted line\u201d linkages between base office and capital technical, finance and operations staff
\nSupervise base office staff providing clear job descriptions, annual performance plans, ongoing support and feedback, capacity building, and annual performance evaluations<\/p>\n
Representation and Communications<\/p>\n
Represent ACF at base level and uphold its mission
\nFully engage with donors, government and other partners at base level.
\nActively attend at different forum at base level and update key issues to line manager.
\nEnsure successful donors\u2019 reception and field visits in collaboration with the Country Director, PDQ and PDI<\/p>\n
Access and Safety management<\/p>\n
Ensure the field team is closely informed about the country\u2019s situation, social and political environment, the evolution of the context, and other relevant and non-confidential internal development.
\nDevelop and implement local security policies.
\nMaintain hibernation, relocation and evacuation plan.
\nCoordinate access and safety training to staff.
\nIdentify and follow up on local security level and regularly revise field Safety and Security Management plan and alert the SMT pro-actively on imminent risks and threats and suggest a plan of action\/ impact on operations in the base.<\/p>\n
Financial and grants management<\/p>\n
Financial and administrative oversight of the field office.
\nApprove cash expenditure; maintain operations level with operating budget.
\nEnsure field office compliance with contract and donor guidelines and requirements.
\nManage financial risks at base level
\nServe as a signatory of the base office on financial transactions based on the approval limit set and coordinate bases office monthly budget, advance and liquidation between program and admin\/finance staff and contribute to base office standard operating procedures development.
\nEnsure the utilization of allocated budget in a timely manner to ensure accurate and effective use of funds in compliance with Action Against Hunger and donor regulations
\nCarry out grants monitoring through grant opening, interim review and grant closing meetings
\nAccountable for budget (Planning, utilization and follow-up) and procurement at base level<\/p>\n
Compliance <\/p>\n
Ensure base office compliance with GoE, donor and ACF US rules, regulations and procedures; and facilitate internal and external audit activities where required
\nSupport base-level monitoring, evaluation and learning (MEL) activities including standardizing and rolling up indicators, data collection, supportive supervision tools, and regular data quality assessments of base-level implementation
\nTimely flag up issues to PI Director and other responsible capital office staff for timely support and intervention<\/p>\n
Supervisory Responsibilities<\/p>\n
Directly manage program and operation team
\nEnsure positive team spirit and intervene\/ mediate in case of disputes
\nEnsure regular and timely appraisals<\/p>\n
Gender Equality Commitments <\/p>\n
Foster an environment that supports values of women and men, and equal access to information.
\nProvide a work environment where women and men must be evaluated and promoted based on their skills and performance.
\nRespect beneficiaries\u2019 women, men, children (boys and girls) regardless of gender, sex orientation, disability, religion. race, color, ancestry, national origin, age, or marital status.
\nValue and respect in all cultures.<\/p>\n
Sexual Exploitation and Abuse (SEA)<\/p>\n
Beware of minimum operating standards of SEA
\nProtect and prevent others from SEA.
\nReport SEA.
\nStrictly adhere and respect Action Against Hunger child protection and SEA policies.<\/p>\n
Safeguarding Commitments<\/p>\n
Action Against Hunger has a zero tolerance to child safeguarding violation and SEA. Our selection process includes rigorous reference and background checks. Successful applicants will be expected to sign up and carry out their duties in accordance with our Child Safeguarding and PSEA policies.<\/p>\n
Fiscal Responsibility<\/p>\n
Budget follow-up (BFU) regularly and ensure the utilization of allocated budget in a timely manner to ensure accurate and effective use of funds in compliance with Action Against Hunger and donor regulations.<\/p>\n
Physical Demands <\/p>\n
While performing the duties of this job, the employee is required to sit for long periods and to concentrate on work, including typing, and turn out heavy volumes of work accurately, within short time frames under stressful situations in the context of a moderately noisy office with many interruptions. Must be able to proofread own work accurately so that only minor corrections are needed on an infrequent basis.
\nThe physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.<\/p>\n
Working Conditions, Travel and Environment<\/p>\n
The duties of the job require regular job attendance of at least five days per week. Must be available to work outside normal office hours or at the weekends as required.
\nMust be able to travel as required for standard domestic and international business purposes. While performing the duties of this job in the field, the employee may be exposed to precarious settings under high security risks and\/or very basic living conditions and outside weather conditions, as well as to infectious diseases.<\/p>\n
About You<\/p>\n
Required Qualifications and Professional Experience<\/p>\n
Masters degree in public health, development studies and humanitarian related field with 7 years experience and Bachelor degree in public health, development studies and humanitarian related field and 10 years of experience
\nAdditional training in humanitarian sectors preferred
\nAt least five years of field experience in the operational management of humanitarian, development and resilience programs with proven expertise managing US,UK,UN and European donors.
\nA proven track record in project management on one of the following topics (WASH, FS, Nutrition) or a proven track record of support management of humanitarian-development projects (Admin, Log, HR, Finance)<\/p>\n
Required Skills & Competencies<\/p>\n
Excellent capacity for strategic humanitarian context analysis
\nProven record of security and base management in development and post-crisis settings.
\nStrong management skills and leadership, pro-activity
\nStrong communication, networking, and representation
\nBasic knowledge of ACF programs and procedures is advantageous
\nGood team worker, facilitator, and mediator
\nFluency in written and spoken English is required, and additional knowledge of the local language will be an added advantage<\/p>\n
Key Performance Indicators<\/p>\n
Achieve (excel) target performances
\nCompliance
\nAccess and safety
\nBudget spending VS planned
\nBase portfolio growth through local level representation and advocacy
\nTeam coordination and management<\/p>\n","protected":false},"author":2,"featured_media":0,"template":"","meta":{"_promoted":"","_job_location":"","_application":"","_company_name":"ACTION Against Hunger","_company_website":"","_company_tagline":"","_company_twitter":"","_company_video":"","_filled":0,"_featured":0,"_remote_position":0,"_job_salary":"","_job_salary_currency":"","_job_salary_unit":""},"job_listing_region":[11],"job-categories":[],"job-types":[12],"class_list":{"0":"post-1762","1":"job_listing","2":"type-job_listing","3":"status-expired","4":"hentry","5":"job_listing_region-ethiopia","7":"job-type-full-time"},"jetpack_sharing_enabled":true,"_links":{"self":[{"href":"https:\/\/jobs.dataaxisnode.com\/ethiopia\/wp-json\/wp\/v2\/job-listings\/1762","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/jobs.dataaxisnode.com\/ethiopia\/wp-json\/wp\/v2\/job-listings"}],"about":[{"href":"https:\/\/jobs.dataaxisnode.com\/ethiopia\/wp-json\/wp\/v2\/types\/job_listing"}],"author":[{"embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/ethiopia\/wp-json\/wp\/v2\/users\/2"}],"wp:attachment":[{"href":"https:\/\/jobs.dataaxisnode.com\/ethiopia\/wp-json\/wp\/v2\/media?parent=1762"}],"wp:term":[{"taxonomy":"job_listing_region","embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/ethiopia\/wp-json\/wp\/v2\/job_listing_region?post=1762"},{"taxonomy":"job_listing_category","embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/ethiopia\/wp-json\/wp\/v2\/job-categories?post=1762"},{"taxonomy":"job_listing_type","embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/ethiopia\/wp-json\/wp\/v2\/job-types?post=1762"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}