Urgent External Vacancy Announcement
\nDate: 09\/25\/2025
\nPosition: \u2013 LAF Officer
\nReports to: Project Coordinator
\nCategory: Accounting. Finance, Logistics and Admin
\nLocation: Kolla Temben Central Zone of Tigray and Dimma Woreda of contested Area
\nEmployment Type: Contract
\nSalary: As per the organization salary scale
\nRequired Number: 2
\nAbout ASDEPO:
\nAction for Social Development and Environmental Protection Organization (ASDEPO) is an Ethiopian indigenous, \u201cCivil Society Organization\u201d established in 2014. ASDEPO is mandated to operate in all regional states of the country and is engaged indifferent thematic program areas of intervention namely: Humanitarian Response, Education, Health, Women and Youth Economic Empowerment, Gender Based Violence and Child Protection, Migration\/Human Trafficking, Water, Sanitation and Hygiene (WASH), NTD\u2019s Climate Change, Agriculture, Environmental Protection and Training in Gambella, Oromiya, Amhara, Benishangul Gumuz, Afar, SNNPR and Somali Region.
\nJob Purpose:
\nThe purpose of the position is to manage ASDEPO\u2019s Emergency Response Project in HR\/Admin and Finance activities in line with professional principles and ASDEPO\u2019s rules and regulation. & co-ordinate and manage ASDEPO\u2019s fleet to ensure efficient and effective operation in the field Office. Provide effective and efficient HR and Admin related services to staff working for the Office.
\nMain duties & Responsibilities:
\nFinancial Responsibilities<\/p>\n
Coordinate with other team members to complete financial requirements for Action plans and prepare reports for relevant parties such as Government, ASDEPO, and Donors as necessary.
\nUndertaking other standard financial requirements such as weekly cash count, surprise cash count, checking payroll, undertaking random checks on purchase prices, and preparing cash flow requests.
\nPrepare and Check monthly financial report
\nEnsure adequate fund\/cash held in programme for planned activities
\nEnsure the following deadlines are adhered
\nMonthly cash books and bank books
\nCash requests from the fields
\nAdhere to the necessary accounting, documentation and reporting procedures required for the purchase of items based on purchases\/procurement procedure, if any.
\nResponsible to check daily financial payments in line with organizational policies and procedures by giving due attention to authorization level and budget codes.
\nEnsuring close collaboration and communication with Finance and HR departments at HO to facilitate and smoothen consistent running of the programmer.
\nCheck and review the external work done before any payment is effective
\nPrepare monthly active staff list<\/p>\n
Transport & Logistics Responsibilities<\/p>\n
Collect monthly log sheet for office and rented vehicles and evaluate each vehicle\u2019s
\nUnderstand and adhere to the rules and regulations of (Transport, Procurement and warehouse policy) laid down by ASDEPO. If these regulations are not clear bring it to the attention of your line manager.
\nCheck and review office` vehicles repair and spare part bills and make sure the invoices are in accordance with the agreement before payment is effect.
\nCollect daily and weekly transport plan from the users and organize the transport in cost effective way.
\nMonitor office and rented vehicles daily movement and ensure that resources are effectively used for ASDEPO interest only.
\nProduce monthly transport report with all formations like: Maintenance cost, fuel consumption, availability, utilization, accident\/incident and need satisfaction.
\nIn case of accidents follow up necessary procedures (insurance company, traffic police, lawyer, reporting, visiting scene, etc)
\nMake sure all the procurement processes are as per ASDEPO and Donors procurement guideline.
\nMake sure all purchase` files are maintained as per ASDEPO Finance, Procurement, and Store guideline.
\nUpdate regularly SRTS (Supplies request tracking sheet) and liaised with HO Logistics unit for program\u2019s SR progress.
\nProduce monthly consolidate stock report and check\/inventory process is undertaken at all-time in accordance with ASDEPO inventory guidelines.
\nMake sure fixed assets in all office are updated and tagged as per ASDEPO and Donors asset management guideline.
\nMake sure all agreements like; vehicles maintenance, spare part and office rent are timely renewed.
\nMonitor logbooks and vehicles charge out sheet of Drivers on a weekly basis ensuring that they are filled in properly fuel usage, KM analysis<\/p>\n
HR & Admin Responsibilities<\/p>\n
Maintain and update personnel files of all staff at the project, including all documentation as required in line with ASDEPO HR Manual guidelines. Manage and record staffs\u2019 annual leave roster and ensure all annual leave is used within the current year. Record and manage all staff related leaves such as Compensatory Time Offs, sick leaves as per ASDEPO\u2019s HR Manual.
\nManage and address all staff personal issues following the ASDEPO HR Manual guidelines
\nPrepare HR report\/ active list on a monthly basis.
\nProvide the necessary materials and equipment to project staff for their day to day activities
\nReceive, screen, log and route programme-related correspondences and maintain an effective follow-up system.
\nMonitor and follow-up on the performance (PDR) of all staff working in the Sub-office.
\nMaintain high standard of Health and Safety within the working environment.
\nMaintain good working relationships in the workplace.
\nPerform other duties assigned by line manager
\nBA Degree in Accounting & Finance, Management, Logistics and related field of studies with a minimum of three years relevant work experience.
\nProfound experience in finance, administration, logistics and HR Management
\nComputer literate
\nNGO experience in emergency projects is an advantage
\nGood communication and report writing skills
\nInterest in and ability to work in team.<\/p>\n
Female candidates are highly encouraged to apply.
\nQuantity required: 2<\/p>\n
About You<\/p>\n
Job Requirement<\/p>\n
Good organizational and interpersonal skills
\nExtremely flexible, able to work independently, and have the ability to cope with stressful situations and frustrations.<\/p>\n
Required Language<\/p>\n
Fluent spoken and written local language is an asset.<\/p>\n
Career Level: Mid-Level (2+ \u2013 3 years\u2019 experience)<\/p>\n","protected":false},"author":2,"featured_media":0,"template":"","meta":{"_promoted":"","_job_location":"","_application":"https:\/\/ethiojobs.net\/job\/%20https:\/forms.gle\/66rA5SjAksCAUbzq5,%20http:\/\/www.asdepo.org","_company_name":"Action for Social Development and Environmental Protection Organization (ASDEPO)","_company_website":"","_company_tagline":"","_company_twitter":"","_company_video":"","_filled":0,"_featured":0,"_remote_position":0,"_job_salary":"","_job_salary_currency":"","_job_salary_unit":""},"job_listing_region":[11],"job-categories":[],"job-types":[12],"class_list":{"0":"post-1792","1":"job_listing","2":"type-job_listing","3":"status-expired","4":"hentry","5":"job_listing_region-ethiopia","7":"job-type-full-time"},"jetpack_sharing_enabled":true,"_links":{"self":[{"href":"https:\/\/jobs.dataaxisnode.com\/ethiopia\/wp-json\/wp\/v2\/job-listings\/1792","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/jobs.dataaxisnode.com\/ethiopia\/wp-json\/wp\/v2\/job-listings"}],"about":[{"href":"https:\/\/jobs.dataaxisnode.com\/ethiopia\/wp-json\/wp\/v2\/types\/job_listing"}],"author":[{"embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/ethiopia\/wp-json\/wp\/v2\/users\/2"}],"wp:attachment":[{"href":"https:\/\/jobs.dataaxisnode.com\/ethiopia\/wp-json\/wp\/v2\/media?parent=1792"}],"wp:term":[{"taxonomy":"job_listing_region","embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/ethiopia\/wp-json\/wp\/v2\/job_listing_region?post=1792"},{"taxonomy":"job_listing_category","embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/ethiopia\/wp-json\/wp\/v2\/job-categories?post=1792"},{"taxonomy":"job_listing_type","embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/ethiopia\/wp-json\/wp\/v2\/job-types?post=1792"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}