The Supply Officer plays a critical role in ensuring the timely and cost-effective procurement of locally sourced construction materials and related supplies required for OVID Trading PLC\u2019s operations and projects.
\nThis position focuses exclusively on local purchasing, vendor management, and coordination with internal teams to guarantee smooth material flow from suppliers to project sites. The Supply Officer will work in close collaboration with the Logistics Department for transportation and delivery scheduling but will not handle import-related functions.
\nThe role requires strong market awareness, negotiation capability, and coordination skills, ensuring that all local purchases meet required quality standards, cost efficiency, and regulatory compliance while supporting the company\u2019s broader commercial objectives.
\nCore Purpose of the Role
\nTo manage and optimize the local procurement process for construction materials by identifying reliable suppliers, securing competitive prices, and ensuring timely delivery that meets operational needs and company standards.
\nTop Roles and Responsibilities
\n1. Local Procurement & Supplier Management<\/p>\n
Identify, evaluate, and register qualified local suppliers for construction and related materials.
\nSolicit quotations and conduct comparative analysis to ensure value-for-money purchasing.
\nNegotiate prices, payment terms, and delivery schedules to achieve optimal cost efficiency.
\nMaintain strong, long-term supplier relationships to ensure consistency in quality and delivery.
\nConduct periodic supplier performance evaluations and maintain an updated supplier database.
\nEnsure all procurement activities adhere to company policies and procedures.
\nCollaborate with the Engineering and Project teams to verify specifications and quantities before purchase.
\nPrepare and process local purchase orders (LPOs) in line with approved requisitions.<\/p>\n
2. Market Intelligence & Cost Optimization<\/p>\n
Conduct ongoing market research to stay informed on construction material prices, trends, and availability.
\nIdentify opportunities for bulk purchasing, vendor consolidation, and cost reduction.
\nRegularly update management on price changes, shortages, and alternative sourcing options.
\nRecommend cost-effective substitutes that meet project standards without compromising quality.<\/p>\n
3. Purchase Planning & Coordination<\/p>\n
Plan local purchases based on project schedules and material requisitions from various departments.
\nEnsure purchases align with budget limits, project timelines, and approved procurement plans.
\nCoordinate with Finance to ensure supplier payments are processed accurately and on time.
\nWork closely with Logistics to confirm delivery timelines, transport arrangements, and receiving confirmations.
\nMaintain close communication with storekeepers to prevent stockouts or overstock situations.
\nTrack the full procurement cycle \u2014 from request to delivery \u2014 ensuring accountability at each stage.<\/p>\n
4. Documentation & Compliance<\/p>\n
Prepare and maintain accurate documentation for all procurement activities, including quotations, purchase orders, invoices, and supplier records.
\nEnsure compliance with company policies, audit requirements, and local legal standards.
\nMaintain transparent filing systems (both physical and digital) for traceability and audit readiness.
\nProvide periodic procurement summaries and financial reconciliations to the Local & Import Director.<\/p>\n
5. Cross-Departmental Coordination<\/p>\n
Work closely with Engineering, Project, and Finance teams to ensure material specifications, quantities, and payments are properly aligned.
\nCollaborate with the Logistics Department to ensure timely pickup and delivery of locally procured goods.
\nLiaise with the Import Department when procurement overlaps with import substitutions or local sourcing alternatives.
\nSupport management in resolving procurement-related operational bottlenecks.<\/p>\n
6. Reporting & Continuous Improvement<\/p>\n
Prepare weekly and monthly reports summarizing procurement performance, supplier reliability, and cost trends.
\nAnalyze procurement data to identify bottlenecks, inefficiencies, or opportunities for process improvement.
\nParticipate in periodic reviews to enhance procurement policy efficiency and compliance.
\nPerform other related duties as directed.<\/p>\n
7. Critical Criteria \/ Skills for Success<\/p>\n
Procurement & Negotiation Expertise: Strong ability to secure favorable terms and maintain supplier relationships.
\nMarket Insight: Up-to-date awareness of material costs, availability, and supply chain dynamics.
\nCommunication & Coordination: Clear communication across departments and with suppliers.
\nAnalytical Skills: Ability to evaluate quotations, supplier performance, and procurement data.
\nTime Management: Capable of handling multiple requisitions and deadlines simultaneously.
\nEthical Conduct: Upholds integrity, transparency, and compliance in all transactions<\/p>\n
About You<\/p>\n
Education: Bachelor\u2019s degree in Supply Chain Management, Procurement, Logistics, or Business Administration.
\nExperience: Minimum 3\u20135 years of experience in local procurement, preferably in construction or industrial materials.
\nKnowledge: Deep understanding of local supplier markets, pricing structures, and material standards.
\nAdvantage: Experience in ERP systems and knowledge of procurement documentation workflows.<\/p>\n","protected":false},"author":2,"featured_media":0,"template":"","meta":{"_promoted":"","_job_location":"","_application":"https:\/\/ats.ethiojobs.net\/company\/jobs\/hr@ovid-holding.com","_company_name":"OVID","_company_website":"","_company_tagline":"","_company_twitter":"","_company_video":"","_filled":0,"_featured":0,"_remote_position":0,"_job_salary":"","_job_salary_currency":"","_job_salary_unit":""},"job_listing_region":[11],"job-categories":[],"job-types":[12],"class_list":["post-1947","job_listing","type-job_listing","status-expired","hentry","job_listing_region-ethiopia","job-type-full-time"],"jetpack_sharing_enabled":true,"_links":{"self":[{"href":"https:\/\/jobs.dataaxisnode.com\/ethiopia\/wp-json\/wp\/v2\/job-listings\/1947","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/jobs.dataaxisnode.com\/ethiopia\/wp-json\/wp\/v2\/job-listings"}],"about":[{"href":"https:\/\/jobs.dataaxisnode.com\/ethiopia\/wp-json\/wp\/v2\/types\/job_listing"}],"author":[{"embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/ethiopia\/wp-json\/wp\/v2\/users\/2"}],"wp:attachment":[{"href":"https:\/\/jobs.dataaxisnode.com\/ethiopia\/wp-json\/wp\/v2\/media?parent=1947"}],"wp:term":[{"taxonomy":"job_listing_region","embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/ethiopia\/wp-json\/wp\/v2\/job_listing_region?post=1947"},{"taxonomy":"job_listing_category","embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/ethiopia\/wp-json\/wp\/v2\/job-categories?post=1947"},{"taxonomy":"job_listing_type","embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/ethiopia\/wp-json\/wp\/v2\/job-types?post=1947"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}