POSITION: Admin Assistant
\nREPORTS TO: \u2013 Facilities & Project Support Director
\nMONTHLY GROSS SALARY- ETB 109,000 with other benefit packages
\nJob Summary
\nThe role involves providing administrative, organizational, and logistical support, coordinating projects, assisting with training, managing communications, handling procurement follow-ups, and maintaining records. The position also includes liaising with staff, parents, and service providers, and occasionally covering for other managers when absent.
\nDUTIES AND RESPONSIBILITIES <\/p>\n
Provide assistance to parents, visitors, employees and students at the school who come to the Facilities and Maintenance Director\u2019s office,
\nFollow up and regularly update project status on the project google sites and follow up sheets, help to coordinate and manage project tasks and deliverables,
\nRecord and update building & ground, Capital FIPs, and housing budget line,
\nWork with the Facilities & Project Support Director in planning, organizing & facilitating training sessions for ICS outsourced staff members so that they meet ICS standards & protocols.
\nWork with the Facilities & Project Support Director in coordinating training sessions and in assisting with Job Rotation plans for the Facilities & Maintenance department staff members,
\nCommunicate with Direct Reports upon direction of the Facility and Maintenance Director and\/or their team members to set appointments and follow-up meetings,
\nCompose letters & Memoranda as requested and document and update the facilities and maintenance work section operational manuals, reports, and other work files both in hard copy and on shared folders,
\nAssist in preparing and following up foreign and local purchase orders of the work units, and assist in following them up till delivered to the right work section,
\nAssist and follow up with facilities and maintenance team and operation manager to support raised housing issues are addressed by the owner to the tenants\u2019 satisfaction level,
\nAssist Facilities & Projects support Director to prepare a work\/project plan and report,
\nFollow up with an outside service provider of the critical assets like elevators and generators to ensure that they provide the service as per the agreement,
\nRegularly update housing data on google site by working with the Operations Manager,
\nAssist Facilities & Projects support Director to ensure planned preventive maintenance of equipment and facilities are done as per the work schedule,
\nWork with property and material management section to follow up and update the stock items of the work unit is added, ordered, and replenished regularly,
\nFollow up with the Facilities and Maintenance team to ensure annual performance evaluation is conducted and submitted to the HR office,
\nWork on behalf of the Operation Manager when the Operation Manager is absent also work on behalf of the MHD coordinator when the MHD coordinator is absent,
\nAssist Facilities and Maintenance department as needed<\/p>\n
About You<\/p>\n
Qualifications:<\/p>\n
Bachelor\u2019s degree in Secretarial Science, Office Management, or Social Science.
\nPreferred experience and skill: project management and\/or facilities management
\nMinimum of 5 years of relevant experience.<\/p>\n
Skills & Requirements:<\/p>\n
Excellent spoken and written English.
\nStrong interpersonal, organizational, and communication skills.
\nAbility to multitask, work independently, and meet deadlines.
\nProficiency in computer use and office management.
\nStrong customer service orientation, attention to detail, and problem-solving skills.
\nKnowledge of project management and willingness to collaborate across departments.<\/p>\n","protected":false},"author":2,"featured_media":0,"template":"","meta":{"_promoted":"","_job_location":"","_application":"http:\/\/hr@icsaddis.org","_company_name":"International Community School of Addis Ababa","_company_website":"","_company_tagline":"","_company_twitter":"","_company_video":"","_filled":0,"_featured":0,"_remote_position":0,"_job_salary":"","_job_salary_currency":"","_job_salary_unit":""},"job_listing_region":[11],"job-categories":[],"job-types":[12],"class_list":["post-2010","job_listing","type-job_listing","status-expired","hentry","job_listing_region-ethiopia","job-type-full-time"],"jetpack_sharing_enabled":true,"_links":{"self":[{"href":"https:\/\/jobs.dataaxisnode.com\/ethiopia\/wp-json\/wp\/v2\/job-listings\/2010","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/jobs.dataaxisnode.com\/ethiopia\/wp-json\/wp\/v2\/job-listings"}],"about":[{"href":"https:\/\/jobs.dataaxisnode.com\/ethiopia\/wp-json\/wp\/v2\/types\/job_listing"}],"author":[{"embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/ethiopia\/wp-json\/wp\/v2\/users\/2"}],"wp:attachment":[{"href":"https:\/\/jobs.dataaxisnode.com\/ethiopia\/wp-json\/wp\/v2\/media?parent=2010"}],"wp:term":[{"taxonomy":"job_listing_region","embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/ethiopia\/wp-json\/wp\/v2\/job_listing_region?post=2010"},{"taxonomy":"job_listing_category","embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/ethiopia\/wp-json\/wp\/v2\/job-categories?post=2010"},{"taxonomy":"job_listing_type","embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/ethiopia\/wp-json\/wp\/v2\/job-types?post=2010"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}