Position Overview \/ Scope of Role
\nThe HR & General Services Officer plays a central role in supporting the effective management of OVID Trading PLC\u2019s human resources and general services functions. This position provides end-to-end support in recruitment, onboarding, employee relations, HR documentation, attendance and payroll inputs, leave management, facility coordination, and general administrative services. It also ensures availability of office utilities, supplies, and operational support services to maintain a conducive working environment.
\nThe role requires a proactive, detail-oriented, disciplined professional who can communicate well, follow procedures, support HR initiatives, and serve employees with professionalism and integrity.
\nTop Roles and Responsibilities
\nRecruitment, Onboarding & Personnel Management<\/p>\n
Support recruitment processes including job posting, CV screening, scheduling interviews, and maintaining recruitment records.
\nFacilitate onboarding and orientation for new employees; ensure all required documents are collected.
\nMaintain updated and well-organized employee personnel files, both physical and digital.
\nPrepare HR letters, memos, and employment-related documents as instructed.<\/p>\n
HR Operations, Attendance & Payroll Inputs<\/p>\n
Monitor and record daily attendance, timesheets, overtime, and leave requests.
\nSubmit accurate monthly payroll input reports to the Finance Department.
\nEnsure leave records are updated in line with policy and Ethiopian labor law.
\nSupport performance appraisal documentation and follow-up.<\/p>\n
Employee Relations & HR Support Services<\/p>\n
Provide timely responses to employee inquiries related to HR policies, benefits, and procedures.
\nSupport grievance handling, disciplinary processes, and documentation as instructed by HR Head.
\nAssist in organizing staff communication, engagement activities, and HR initiatives.<\/p>\n
General Services Administration<\/p>\n
Coordinate office facility services such as utilities, cleaning, security, and maintenance.
\nEnsure timely procurement, distribution, and inventory control of stationery, office supplies, and consumables.
\nOversee service requests for vehicle use, office equipment repair, and logistical support.
\nEnsure proper record-keeping of assets, service contracts, and GS activities.<\/p>\n
Compliance & Documentation<\/p>\n
Ensure HR practices comply with company policy, labor law, and internal procedures.
\nMaintain confidentiality and secure storage of all HR and GS records.
\nPrepare periodic reports (weekly, monthly) for HR and GS activity updates.<\/p>\n
Other Duties<\/p>\n
Perform any other related tasks as directed.<\/p>\n
Critical Criteria \/ Skills for Success<\/p>\n
Strong communication and interpersonal skills.
\nExcellent organizational and documentation skills.
\nStrong attention to detail and accuracy.
\nAbility to handle confidential information with integrity.
\nGood understanding of HR procedures and Ethiopian labor law.
\nAbility to multitask and manage time effectively.
\nProficiency in MS Office and HR-related tools.
\nService-oriented mindset and professional behavior.<\/p>\n
About You<\/p>\n
Education<\/p>\n
BA Degree in Management, HRM, Business Administration, or related fields.<\/p>\n
Experience<\/p>\n
2\u20134 years of experience in HR or General Services roles, preferably in trading, logistics, or commercial environments.
\nExperience with HR systems, attendance management, and administrative coordination is preferred.<\/p>\n","protected":false},"author":2,"featured_media":0,"template":"","meta":{"_promoted":"","_job_location":"","_application":"https:\/\/ats.ethiojobs.net\/company\/jobs\/hr@ovid-holding.com","_company_name":"OVID HOLDING","_company_website":"","_company_tagline":"","_company_twitter":"","_company_video":"","_filled":0,"_featured":0,"_remote_position":0,"_job_salary":"","_job_salary_currency":"","_job_salary_unit":""},"job_listing_region":[11],"job-categories":[],"job-types":[12],"class_list":["post-2044","job_listing","type-job_listing","status-expired","hentry","job_listing_region-ethiopia","job-type-full-time"],"jetpack_sharing_enabled":true,"_links":{"self":[{"href":"https:\/\/jobs.dataaxisnode.com\/ethiopia\/wp-json\/wp\/v2\/job-listings\/2044","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/jobs.dataaxisnode.com\/ethiopia\/wp-json\/wp\/v2\/job-listings"}],"about":[{"href":"https:\/\/jobs.dataaxisnode.com\/ethiopia\/wp-json\/wp\/v2\/types\/job_listing"}],"author":[{"embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/ethiopia\/wp-json\/wp\/v2\/users\/2"}],"wp:attachment":[{"href":"https:\/\/jobs.dataaxisnode.com\/ethiopia\/wp-json\/wp\/v2\/media?parent=2044"}],"wp:term":[{"taxonomy":"job_listing_region","embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/ethiopia\/wp-json\/wp\/v2\/job_listing_region?post=2044"},{"taxonomy":"job_listing_category","embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/ethiopia\/wp-json\/wp\/v2\/job-categories?post=2044"},{"taxonomy":"job_listing_type","embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/ethiopia\/wp-json\/wp\/v2\/job-types?post=2044"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}