A Executive Secretary provides high-level administrative support, managing complex schedules, facilitating communication, preparing documents (reports, presentations, minutes), coordinating travel, handling confidential information with discretion, and ensuring smooth office operations to boost the executive\u2019s efficiency and the organization\u2019s overall productivity. This role requires excellent organizational, time management, communication, and interpersonal skills, acting as a key liaison between the executive, staff, clients, and external partners.
\nKey Responsibilities & Duties:
\nPersonal Planning<\/p>\n
Develop yearly, quarterly and monthly activity plans and upload them on time.
\nPrepare monthly activity report in the last week of every month before salary is effected.<\/p>\n
Planning<\/p>\n
Plan for undertaking effective administrative support to the Executive Director
\nPlan for managing different organizational databases.
\nExecutive Assistance
\nProvide day-to-day administrative Support.
\nAccurately document minutes from Senior Management Team (SMT), board, and other meetings.
\nTrack action items from various meetings, ensuring they are completed on time and following up with relevant stakeholders.
\nSafeguard confidential executive communications, reports, and other sensitive documents, ensuring they are handled with discretion and in compliance with privacy regulations.
\nHandle incoming and outgoing communication.
\nFollow up Executive Director\u2019s Office Tidiness and supplies
\nHandle Petty Cash for the Executive Director Office<\/p>\n
Capacity Building <\/p>\n
Actively engage in self-capacity-building initiatives.
\nPursue pre-requisite certifications mandated by the organization to support ongoing professional development and organizational transformation.<\/p>\n
Other Responsibilities<\/p>\n
Represent the organization in various events.
\nCarry out any additional tasks assigned by Executive Director.<\/p>\n
About You<\/p>\n
Minimum 3 years of experience in similar position
\nBA degree in Degree in Secretarial Science, Office Administration, Management, or related fields
\nStrong analytical and problem-solving skills.
\nAbility to work independently and manage multiple priorities in a dynamic environment.
\nNGO experience is preferable
\nFluency in English language
\nFast Typing Skill<\/p>\n","protected":false},"author":2,"featured_media":0,"template":"","meta":{"_promoted":"","_job_location":"","_application":"https:\/\/papda.odoo.com\/jobs\/executive-secretary-273","_company_name":"Partnership For Pastoralists Development Association (PAPDA","_company_website":"","_company_tagline":"","_company_twitter":"","_company_video":"","_filled":0,"_featured":0,"_remote_position":0,"_job_salary":"","_job_salary_currency":"","_job_salary_unit":""},"job_listing_region":[11],"job-categories":[],"job-types":[12],"class_list":["post-2106","job_listing","type-job_listing","status-expired","hentry","job_listing_region-ethiopia","job-type-full-time"],"jetpack_sharing_enabled":true,"_links":{"self":[{"href":"https:\/\/jobs.dataaxisnode.com\/ethiopia\/wp-json\/wp\/v2\/job-listings\/2106","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/jobs.dataaxisnode.com\/ethiopia\/wp-json\/wp\/v2\/job-listings"}],"about":[{"href":"https:\/\/jobs.dataaxisnode.com\/ethiopia\/wp-json\/wp\/v2\/types\/job_listing"}],"author":[{"embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/ethiopia\/wp-json\/wp\/v2\/users\/2"}],"wp:attachment":[{"href":"https:\/\/jobs.dataaxisnode.com\/ethiopia\/wp-json\/wp\/v2\/media?parent=2106"}],"wp:term":[{"taxonomy":"job_listing_region","embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/ethiopia\/wp-json\/wp\/v2\/job_listing_region?post=2106"},{"taxonomy":"job_listing_category","embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/ethiopia\/wp-json\/wp\/v2\/job-categories?post=2106"},{"taxonomy":"job_listing_type","embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/ethiopia\/wp-json\/wp\/v2\/job-types?post=2106"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}