The Transaction, Administration & Administration Coordinator is responsible for coordinating sales transactions while ensuring efficient office administration. The role supports sales contract management, payment processing, documentation control, compliance with contractual and administrative requirements, commission follow-up, and day-to-day office operations. The position plays a key role in maintaining organized processes, smooth internal coordination, and a professional office environment.
\nSales Transaction & Contract Management<\/p>\n
Support the coordination, and management of sales contracts and related agreements.
\nEnsure contracts are properly completed, signed, approved, and securely filed.
\nTrack transaction progress and follow up on contract milestones and deadlines.<\/p>\n
Payment Processing & Follow-up<\/p>\n
Coordinate and monitor client payments in line with agreed contract terms.
\nFollow up on outstanding payments with clients and internal finance teams.
\nMaintain accurate records of payments, balances, and transaction status.<\/p>\n
Sales Documentation & Records Management<\/p>\n
Maintain organized and up-to-date sales files, including contracts, receipts, approvals, and correspondence.
\nEnsure proper documentation control, filing, and easy retrieval of records.
\nPrepare transaction summaries and periodic administrative reports.<\/p>\n
Compliance & Administrative Control<\/p>\n
Ensure sales transactions comply with internal procedures, contractual obligations, and relevant regulations.
\nSupport audits and internal reviews by providing accurate documentation.
\nIdentify gaps or discrepancies and escalate them for corrective action.<\/p>\n
Commission Tracking & Follow-up<\/p>\n
Track sales commissions in accordance with approved commission structures.
\nCoordinate commission payment processing and follow up on pending commissions.
\nMaintain commission records and provide reconciliation reports when required.<\/p>\n
Office Administration & Operations<\/p>\n
Manage day-to-day office administration activities to ensure smooth operations.
\nCoordinate office supplies, stationery, utilities, and basic office services.
\nMaintain office records, correspondence, and filing systems.
\nSupport scheduling of meetings, appointments, and internal communications.
\nAssist in onboarding documentation for new sales agents and staff.
\nEnsure the office environment is organized, functional, and professional at all times.<\/p>\n
Coordination & Communication<\/p>\n
Act as a central point of contact between sales agents, management, finance, legal, and external stakeholders.
\nHandle inquiries related to transactions, documentation, and administrative matters.
\nSupport the sales team with administrative assistance as required.<\/p>\n
About You<\/p>\n
Bachelor\u2019s degree in Business Administration, Management, Accounting, or a related field.
\nMinimum of 3 years of experience in administration, office coordination, or a similar role.
\nExperience in contract handling, payment follow-up, and office administration is an advantage.<\/p>\n
Skills and Competencies<\/p>\n
Strong organizational and multitasking skills.
\nExcellent attention to detail and record-keeping ability.
\nGood understanding of real estate transactions and administrative processes.
\nStrong communication, coordination, and follow-up skills.
\nAbility to work independently and manage multiple priorities.
\nProficiency in MS Office and basic administrative systems.<\/p>\n
Personal Skills:
\n\u00b7 Teamwork
\n\u00b7 Honesty
\n\u00b7 Tightness
\n\u00b7 Commitment
\n\u00b7 Relationship<\/p>\n","protected":false},"author":2,"featured_media":0,"template":"","meta":{"_promoted":"","_job_location":"","_application":"https:\/\/erp.solveaddis.dev\/jobs\/addis_finder_trading\/transaction-and-administration-coordinator","_company_name":"Addis Finder Trading Plc","_company_website":"","_company_tagline":"","_company_twitter":"","_company_video":"","_filled":0,"_featured":0,"_remote_position":0,"_job_salary":"","_job_salary_currency":"","_job_salary_unit":""},"job_listing_region":[11],"job-categories":[],"job-types":[12],"class_list":{"0":"post-2218","1":"job_listing","2":"type-job_listing","3":"status-publish","4":"hentry","5":"job_listing_region-ethiopia","7":"job-type-full-time"},"jetpack_sharing_enabled":true,"_links":{"self":[{"href":"https:\/\/jobs.dataaxisnode.com\/ethiopia\/wp-json\/wp\/v2\/job-listings\/2218","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/jobs.dataaxisnode.com\/ethiopia\/wp-json\/wp\/v2\/job-listings"}],"about":[{"href":"https:\/\/jobs.dataaxisnode.com\/ethiopia\/wp-json\/wp\/v2\/types\/job_listing"}],"author":[{"embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/ethiopia\/wp-json\/wp\/v2\/users\/2"}],"wp:attachment":[{"href":"https:\/\/jobs.dataaxisnode.com\/ethiopia\/wp-json\/wp\/v2\/media?parent=2218"}],"wp:term":[{"taxonomy":"job_listing_region","embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/ethiopia\/wp-json\/wp\/v2\/job_listing_region?post=2218"},{"taxonomy":"job_listing_category","embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/ethiopia\/wp-json\/wp\/v2\/job-categories?post=2218"},{"taxonomy":"job_listing_type","embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/ethiopia\/wp-json\/wp\/v2\/job-types?post=2218"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}