Job Title: Finance and Administration Coordinator
\nEmployment Category: Full Time
\nReporting to: Regional Technical Lead & functionally to Country Office \u2013 functional units
\nSubordinate: Project Accountants
\nUnit\/department: Finance, HR & Administration
\nDuty Station: Bahir Dar
\nJob Grade\/ Category: TBD
\nSalary: As per the organizational salary scale
\nOverall purpose of the role:
\nResponsible for the adherence to financial and HR policies & procedures, internal control, cash management, budgeting, budget monitoring, financial reporting, audit facilitation, staff supervision, and support. Also responsible for the proper functioning of the finance, HR, and Admin units in the regional office in all matters involving finance and control, and management of assets.
\nPlan, organize, direct, and monitor the work of the department; oversee the logistics, maintenance & management, HR, procurement, and supplies services management, communication & liaison of the regional Officer; responsible for administration policy\/systems development & review.
\nROLE & RESPONSIBILITY:
\n1. Finance<\/p>\n
Ensure Compliance with I1D\u2019s policies and procedures and with the regulations and laws of the government of Ethiopia in all financial matters.
\nBe responsible for ensuring proper controls over all I1D-regional office assets and for the maintenance of proper systems and procedures for all accounting transactions.
\nResponsible for sending monthly budget variance by project with a project cash flow analysis and overall Cash flow analysis reports to the Finance manager and Grant manager.
\nEnsure monthly financial reports are checked against the documents.
\nEnsure donor reports are liquidated as per the agreement and standard.
\nEnsure the sub-grant partners\u2019 financial reports are liquidated based on the agreement and standard.
\nFinalize the posting in the QB and refer it for final approval. Review to the finance manager with a detailed report as per the standard.
\nConduct a timely audit of the annual book of accounts as per the acceptable national standard.
\nImplement internal and external auditors\u2019 comments.
\nEnsure all expenditures are in line with I1D policy and according to the approved budget.
\nEnsure monthly meetings with the Program project owner to review project budget spending and advise the program team to meet the spending requirements.
\nResponsible for Monthly and Quarterly financial project progress reports to HQs, government, and donors.
\nAssist in preparing Budget proposals and consult the program team on financial rules and regulations.
\nImplement the cost allocation policies and monitor the allocation as per the agreement and standard.
\nEnsure all the documents and reports are audited by an internal auditor monthly.
\nResponsible for the proper functioning of the finance units in all offices in all matters involving finance and control, and management of assets.<\/p>\n
2. Human Resource Management<\/p>\n
Act as the primary HR focal person for the regional office, ensuring smooth HR operations.
\nManage the recruitment and onboarding process, ensuring compliance with HR policies.
\nEnsure timely salary and benefit administration, including tax and pension contributions.
\nHandle performance management and staff appraisals
\nMaintain accurate and updated staff records, contracts, and leave balances.
\nAddress HR issues such as grievances, disciplinary actions, and conflicts in consultation with the Regional Program Manager & HR focal person.<\/p>\n
3. Administration & Operations<\/p>\n
Oversee procurement, asset management, and logistics in alignment with I1D policies.
\nEnsure office facilities, IT systems, and administrative functions run efficiently and cost-effectively.
\nManage vehicle fleet and transportation services to support regional operations.
\nMaintain strong liaison with government offices, ensuring compliance with local labor and financial laws.<\/p>\n
4. Compliance & Risk Management<\/p>\n
Ensure that all financial, HR, and administrative transactions comply with internal policies and Ethiopian legal standards.
\nEnsure timely statutory reporting and regulatory filings with government agencies
\nEnsure expenditures are allowable, allocable, and properly documented in line with donor agreements.
\nSupport donor financial reporting, reviews, and spot checks at the regional level.
\nProvide guidance to program staff on donor compliance and financial procedures.
\nSupervise, mentor, and build the capacity of regional finance staff.
\nConduct regular reviews and on-the-job training to strengthen financial management practices.
\nSupport field offices and projects with financial guidance and problem-solving.
\nAct as the main finance focal point for the region, liaising with program, logistics\/procurement, and HR teams.
\nCoordinate with the Country Office finance team to ensure alignment of regional and organizational financial processes.
\nParticipate in regional management meetings and contribute to decision-making with financial analysis.
\nEnsure expenditures are allowable, allocable, and properly documented in line with donor agreements.
\nSupport donor financial reporting, reviews, and spot checks at the regional level.
\nProvide guidance to program staff on donor compliance and financial procedures.
\nSupervise, mentor, and build the capacity of regional finance staff.
\nConduct regular reviews and on-the-job training to strengthen financial management practices.
\nSupport field offices and projects with financial guidance and problem-solving.<\/p>\n
5. Grants and Donor Management<\/p>\n
Ensure expenditures are allowable, allocable, and properly documented in line with donor agreements.
\nSupport donor financial reporting, reviews, and spot checks at the regional level.
\nProvide guidance to program staff on donor compliance and financial procedures.<\/p>\n
6. Capacity Building and Supervision<\/p>\n
Supervise, mentor, and build the capacity of regional finance staff.
\nConduct regular reviews and on-the-job training to strengthen financial management practices.
\nSupport field offices and projects with financial guidance and problem-solving.<\/p>\n
7. Coordination and Communication<\/p>\n
Act as the main finance focal point for the region, liaising with program, logistics\/procurement, and HR teams.
\nCoordinate with the Country Office finance team to ensure alignment of regional and organizational financial processes.
\nParticipate in regional management meetings and contribute to decision-making with financial analysis.<\/p>\n
8. Grants and Donor Management<\/p>\n
Ensure expenditures are allowable, allocable, and properly documented in line with donor agreements.
\nSupport donor financial reporting, reviews, and spot checks at the regional level.
\nProvide guidance to program staff on donor compliance and financial procedures.<\/p>\n
9. Coordination and Communication<\/p>\n
Act as the main finance focal point for the region, liaising with program, logistics\/procurement, and HR teams.
\nCoordinate with the Country Office finance team to ensure alignment of regional and organizational financial processes.
\nParticipate in regional management meetings and contribute to decision-making with financial analysis.<\/p>\n
10. Gender Equality Commitments<\/p>\n
Foster an environment that supports the values of women and men and equal access to information.
\nProvide a work environment where women and men must be evaluated and promoted based on their skills and performance.
\nRespect beneficiaries, women, men, children (boys and girls), regardless of gender, sexual orientation, disability, or religion. race, color, ancestry, national origin, age, or marital status.
\nValue and respect all cultures.<\/p>\n
11. Safeguarding Commitment<\/p>\n
The incumbent is required to carry out his\/her duties by the Imagine 1day Safeguarding policy and the internal work rules.
\nRemain alert and responsive to any child and adult safeguarding risks, acquire relevant knowledge and skills which will enable you to promote strong safeguarding practices, understand the child and adult safeguarding policy and procedures, and conduct yourself in a manner consistent with the Safeguarding Policy.<\/p>\n
About You<\/p>\n
Education &experience:
\nExperience:
\nAt least five years of experience working with NGOs and demonstrated skills in the areas of finance administration.
\nBasic knowledge and proficiency in the use of computers: QuickBooks, MS Excel, Accounting Software, Word, and Access
\nEducation:
\nBachelor\u2019s degree in accounting, Finance, Business Administration, or a related field; Master\u2019s degree is an added advantage.<\/p>\n","protected":false},"author":2,"featured_media":0,"template":"","meta":{"_promoted":"","_job_location":"","_application":"https:\/\/forms.gle\/im6thzDpYqX7HLez8","_company_name":"Imagine1day International Organization","_company_website":"","_company_tagline":"","_company_twitter":"","_company_video":"","_filled":0,"_featured":0,"_remote_position":0,"_job_salary":"","_job_salary_currency":"","_job_salary_unit":""},"job_listing_region":[11],"job-categories":[],"job-types":[12],"class_list":{"0":"post-2258","1":"job_listing","2":"type-job_listing","3":"status-publish","4":"hentry","5":"job_listing_region-ethiopia","7":"job-type-full-time"},"jetpack_sharing_enabled":true,"_links":{"self":[{"href":"https:\/\/jobs.dataaxisnode.com\/ethiopia\/wp-json\/wp\/v2\/job-listings\/2258","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/jobs.dataaxisnode.com\/ethiopia\/wp-json\/wp\/v2\/job-listings"}],"about":[{"href":"https:\/\/jobs.dataaxisnode.com\/ethiopia\/wp-json\/wp\/v2\/types\/job_listing"}],"author":[{"embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/ethiopia\/wp-json\/wp\/v2\/users\/2"}],"wp:attachment":[{"href":"https:\/\/jobs.dataaxisnode.com\/ethiopia\/wp-json\/wp\/v2\/media?parent=2258"}],"wp:term":[{"taxonomy":"job_listing_region","embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/ethiopia\/wp-json\/wp\/v2\/job_listing_region?post=2258"},{"taxonomy":"job_listing_category","embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/ethiopia\/wp-json\/wp\/v2\/job-categories?post=2258"},{"taxonomy":"job_listing_type","embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/ethiopia\/wp-json\/wp\/v2\/job-types?post=2258"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}