ROLE SUMMARY
\nUnder the supervision and guidance of CEO, the Executive Assistant, handle all clerical works like
\ntyping reports, letters, memos, as well as opens and maintains the company files for records.
\nMoreover, She\/he is responsible for the execution of all administrative matters of the Office of the
\nExecutive Director. She\/he also arranges & facilitates venues and logistics required for meetings and workshops organized by the company and conducts any other necessary office operations.
\nKey Responsibilities<\/p>\n
The secretary records meeting minutes using shorthand and produces clear transcriptions of the main points and decisions for participants to review and follow up on.
\nHe\/she maintains the company\u2019s official corporate records, including management and board minutes, and files agreements made between eTech and key stakeholders to ensure accurate historical and legal documentation.
\nThe role manages incoming personal and important messages for the supervisor and handles routine correspondence promptly, ensuring that time-sensitive items reach the right person without delay.
\nAll communications are handled professionally: answering and placing calls, drafting and typing letters and memos, registering and distributing incoming and outgoing correspondence, and keeping an up-to-date contacts list.
\nThe secretary plans and organizes the clerical activities of the CEO\u2019s office and performs a range of administrative tasks required to support the CEO\u2019s daily work and priorities.
\nHe\/she receives, sorts, registers and distributes mail to the appropriate offices on time, maintaining a reliable log of incoming and outgoing documents to support traceability and accountability.
\nThe position is responsible for the secure management and safe custody of both electronic and paper copies of important and confidential company documents, protecting sensitive information and ensuring proper access controls.
\nThe secretary receives visitors, answers general enquiries, provides relevant information, and arranges and facilitates meeting logistics\u2014such as booking venues and preparing materials\u2014to ensure smooth interactions with clients and partners.
\nHe\/she arranges and records the CEO\u2019s appointments, issues timely reminders, follows up on outstanding items, and keeps the CEO informed of the current status of matters that require attention.
\nAdditionally, the secretary oversees the cleanliness, sanitation and organization of the CEO\u2019s representative office area and performs other duties assigned by the CEO to support efficient office operations.<\/p>\n
Job Grade IV
\nRequired number of manpower 01<\/p>\n
About You<\/p>\n
Qualification
\nEducation:<\/p>\n
BA\/Diploma in Secretarial Science and Office, Management or related fields from a recognized institution<\/p>\n
Experience:<\/p>\n
4\/6 years of relevant experience on related position. Experience in ICT company is advantageous.<\/p>\n
Competencies \/ Personal a tributes <\/p>\n
Good Interpersonal and communication skills
\nHonesty and dependability
\nAbility to sit and work for long hours under pressure
\nAbility to keep \u201cto do\u201d list and prioritizing-activities as per its slack time.
\nAttention to detail
\nAbility to maintain confidentiality and security of e tech\u2019s critical information and hence, Job Description and Specification Document foster trust and respect.
\nBeing self-motivated and highly organized.
\nHaving strong belief on \u201c customers are king\u201d and willing to go extra mile to properly treat customers and leave them happy about the office
\nHaving strong team player skills and interest.
\nHaving good facilitation skills.<\/p>\n
Technical skills <\/p>\n
Strong MS office and the ability to use new technology
\nKnowledge of records management( both manual and computerized systems)
\nEvent management
\nScheduling and calendar management<\/p>\n
Languages<\/p>\n
Fluency in spoken and written English and Amharic<\/p>\n","protected":false},"author":2,"featured_media":0,"template":"","meta":{"_promoted":"","_job_location":"","_application":"https:\/\/etechsc.com\/vacancies\/executive-assistant-to-ceo\/","_company_name":"eTech S.C","_company_website":"","_company_tagline":"","_company_twitter":"","_company_video":"","_filled":0,"_featured":0,"_remote_position":0,"_job_salary":"","_job_salary_currency":"","_job_salary_unit":""},"job_listing_region":[11],"job-categories":[],"job-types":[12],"class_list":{"0":"post-2315","1":"job_listing","2":"type-job_listing","3":"status-expired","4":"hentry","5":"job_listing_region-ethiopia","7":"job-type-full-time"},"jetpack_sharing_enabled":true,"_links":{"self":[{"href":"https:\/\/jobs.dataaxisnode.com\/ethiopia\/wp-json\/wp\/v2\/job-listings\/2315","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/jobs.dataaxisnode.com\/ethiopia\/wp-json\/wp\/v2\/job-listings"}],"about":[{"href":"https:\/\/jobs.dataaxisnode.com\/ethiopia\/wp-json\/wp\/v2\/types\/job_listing"}],"author":[{"embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/ethiopia\/wp-json\/wp\/v2\/users\/2"}],"wp:attachment":[{"href":"https:\/\/jobs.dataaxisnode.com\/ethiopia\/wp-json\/wp\/v2\/media?parent=2315"}],"wp:term":[{"taxonomy":"job_listing_region","embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/ethiopia\/wp-json\/wp\/v2\/job_listing_region?post=2315"},{"taxonomy":"job_listing_category","embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/ethiopia\/wp-json\/wp\/v2\/job-categories?post=2315"},{"taxonomy":"job_listing_type","embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/ethiopia\/wp-json\/wp\/v2\/job-types?post=2315"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}