The Technical Office Assistant provides administrative, secretarial, and ERP system support to the Chief Technical Officer and the Technical Department. The role is responsible for coordinating technical documentation, managing correspondence, supporting contract administration documentation, maintaining records within the ERP system, and facilitating communication between engineering, supervision, and project teams. The position ensures efficient information flow, accurate documentation management, and administrative coordination to support the smooth operation of the Technical Office
\nJob Summary
\nPosition Title: Technical Office Assistant \/ Assistant to the Chief Technical Officer
\nReports To: Chief Technical Officer (CTO)
\nDuty Station: Addis Ababa Head Office
\nSalary & Benefits: Negotiable, commensurate with qualifications and experience
\nDuties and Responsibilities
\nAdministrative & Secretarial Support<\/p>\n
Provide day-to-day administrative and secretarial support to the Chief Technical Officer.
\nManage the CTO\u2019s calendar, meetings, and appointments.
\nPrepare meeting agendas, minutes, and follow-up action lists.
\nHandle incoming and outgoing correspondence, including emails, letters, and internal memos.
\nCoordinate internal communication between engineering, design, supervision, and contract administration teams.<\/p>\n
Document Control & Technical Records<\/p>\n
Maintain organized filing systems for engineering drawings, project documents, reports, and technical records.
\nEnsure proper version control and documentation tracking for technical files.
\nAssist in compiling technical reports, proposals, and project documentation.
\nMaintain confidentiality and security of technical documents.<\/p>\n
ERP System Support<\/p>\n
Assist in data entry and record management within the ERP system related to projects, contracts, and technical documentation.
\nSupport the CTO and technical teams in updating project information and reports in the ERP system.
\nEnsure accuracy and consistency of technical and project data in the ERP platform.
\nCoordinate with IT or system administrators for system updates, troubleshooting, and user support.<\/p>\n
Contract Administration Support<\/p>\n
Assist in preparing and organizing contract documents, variations, and supporting documentation.
\nMaintain records of contracts, amendments, approvals, and related correspondence.
\nSupport tracking of contract milestones, deliverables, and documentation requirements.<\/p>\n
Coordination & Reporting<\/p>\n
Coordinate communication and information flow between technical teams, project teams, and management.
\nAssist in preparing periodic reports, presentations, and summaries for the CTO.
\nFollow up on assigned tasks and ensure timely submission of technical reports and documentation.<\/p>\n
General Office Support<\/p>\n
Organize and maintain technical office supplies and documentation resources.
\nAssist with logistics related to meetings, project reviews, and technical presentations.
\nPerform other administrative duties assigned by the CTO.<\/p>\n
About You<\/p>\n
Job Specification
\nEducational Qualifications<\/p>\n
Bachelor\u2019s Degree or Diploma in Management, Business Administration, Secretarial Science, Office Administration, Information Systems, or a related field.<\/p>\n
Professional Experience<\/p>\n
2\u20134 years of relevant experience in administrative, secretarial, or technical office support roles.
\nExperience supporting engineering, construction, or technical departments is an advantage.
\nExperience working with ERP systems or document management systems is preferred<\/p>\n
Core Professional Skills<\/p>\n
Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
\nFamiliarity with ERP systems or enterprise software platforms.
\nStrong document management and record-keeping skills.
\nAbility to prepare reports, meeting minutes, and professional correspondence.<\/p>\n
Behavioral & Functional Competencies<\/p>\n
Strong organizational and coordination skills.
\nHigh level of attention to detail and accuracy.
\nConfidentiality and professionalism in handling sensitive information.
\nEffective communication and interpersonal skills.
\nAbility to manage multiple tasks and meet deadlines<\/p>\n","protected":false},"author":2,"featured_media":0,"template":"","meta":{"_promoted":"","_job_location":"","_application":"http:\/\/hr@ovid-realestates.com","_company_name":"OVID Real Estate","_company_website":"","_company_tagline":"","_company_twitter":"","_company_video":"","_filled":0,"_featured":0,"_remote_position":0,"_job_salary":"","_job_salary_currency":"","_job_salary_unit":""},"job_listing_region":[11],"job-categories":[],"job-types":[12],"class_list":{"0":"post-2340","1":"job_listing","2":"type-job_listing","3":"status-publish","4":"hentry","5":"job_listing_region-ethiopia","7":"job-type-full-time"},"jetpack_sharing_enabled":true,"_links":{"self":[{"href":"https:\/\/jobs.dataaxisnode.com\/ethiopia\/wp-json\/wp\/v2\/job-listings\/2340","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/jobs.dataaxisnode.com\/ethiopia\/wp-json\/wp\/v2\/job-listings"}],"about":[{"href":"https:\/\/jobs.dataaxisnode.com\/ethiopia\/wp-json\/wp\/v2\/types\/job_listing"}],"author":[{"embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/ethiopia\/wp-json\/wp\/v2\/users\/2"}],"wp:attachment":[{"href":"https:\/\/jobs.dataaxisnode.com\/ethiopia\/wp-json\/wp\/v2\/media?parent=2340"}],"wp:term":[{"taxonomy":"job_listing_region","embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/ethiopia\/wp-json\/wp\/v2\/job_listing_region?post=2340"},{"taxonomy":"job_listing_category","embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/ethiopia\/wp-json\/wp\/v2\/job-categories?post=2340"},{"taxonomy":"job_listing_type","embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/ethiopia\/wp-json\/wp\/v2\/job-types?post=2340"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}