Position Title: Warehouse Administrative Assistant
\nLocations: Kilinto
\nApplication Closing Date: April 09, 2026
\nJob Purpose:
\nThe Warehouse Administrative Assistant is responsible for booking the goods receipt and goods issue to accurately keep track of stock administratively in the system and align with physical movement in the warehouse. He\/ She is responsible for managing and evaluating daily activities of receiving and issuing different items and helping the warehouse coordinators with all activities of warehousing by cross-checking and registering the receiving and issuing of items timely on ERP and WMS systems based on evidence from warehouse coordinators and security data.<\/p>\n
About You<\/p>\n
Key Responsibilities<\/p>\n
Act in accordance with the safety regulations.
\nReport accidents, incidents, near misses, unsafe conditions, and behaviors.
\nStimulate an open environment where safety is put first, by sharing safety concerns, acting as an example, and addressing each other on safety.
\nLead by example on safety and sustainability
\nProvide feedback to co-workers in case of unsafe or unsustainable behavior
\nExecute activities according to the weekly plan.
\nMonitor deviations from the plan and escalate to the team leader if needed.
\nMake sure that there is enough supply in the store and inform if there is shortage by checking the balance on system against physical report Data.
\nAllocate on a daily basis the available resources (staff, space, and equipment) to warehouse activities.
\nControl that planned activities are being carried out by monitoring the progress of the warehousing activities, in terms of tasks completed, pending and expected. Reallocate resources or escalate to team leader when necessary.
\nReceive or issue Raw Materials\/chemicals\/PMS\/RPM\/products etc on system and check balance of physical count with system balance using evidence for physical receipt from warehouse coordinators and security for entrance.
\nResponsible for all paperwork relating to items movement and file them based on transaction types (purchase receipts, sales shipment, purchase receipt, Zone Movement, transfer shipments, Transfer Receipts ) properly at proper place.
\nReconcile available stock data with ERP data and WMS available stocks.
\nEnsure the sustainability of office 5S and standards. Serve more than 35 clients per shift
\nAlign with customer service representatives, finance team and outsourced gate controller team on receiving and posting of any items.
\nEnsure the minimum residence time of customers and own drivers to improve the TRT KPI
\nCheck incoming and outgoing goods against shipping documents.
\nCorrectly register goods movements.
\nPerform analysis for inventory discrepancies and bring discrepancies to the attention of the team leader for correction.
\nAnalyst can do a full root cause analysis. Correctly register scrapping and write-off.
\nPrepare inventory control dashboard and freshness report for finished products weekly.
\nEnsure circulation report delivered monthly for RPMs or prepare stock position report (SPR) and Obsolete item report for inbound items OTIF.
\nProvide Justification for any pending transfer, sales, and purchase orders posting and report them timely.
\nMonitor and control proper physical storage conditions to preserve the quality of the goods.
\nRegularly inspect the outer packaging quality for incoming and outgoing goods.
\nPerforms root cause analysis on stock quality issues.
\nFollow all procedures related to quality, hygiene, food safety, and traceability.
\nCheck that FEFO, traceability, and freshness of products are properly followed by counter checking physical movement with system movement.
\nAdministrate RPM and register site loss within logistics
\nEnsure all the warehousing assets and equipment are maintained in good working condition according to the applicable regulations. Ensure all the available assets and equipment are properly used according to the specifications.
\nInitiates actions to improve in safety, warehousing processes, assets, stock quality, and\/or inventory management.
\nParticipate in TPM improvement activities.
\nConvert all warehouse standards and procedures into SWUIP Guide (Digital tool) to create more visibility and become connected brewery.
\nCapturing data of truck residence time and daily operation, submit the report on a daily basis, and deploy on Power BI.
\nEnsure data is recorded in the system correctly and on time to enable management reporting.
\nPrepare a report of wrong delivery, overage and shortage, and damage to materials if it happens.
\nPrepare daily performance report for finished goods, Raw materials, and PMS material delivery
\nActively be part of the team. We only win together. Work on personal development via own PDP.<\/p>\n
Job Requirements
\nEducation<\/p>\n
Bachelor\u2019s degree in Business or related<\/p>\n
Experience and skills required<\/p>\n
>1 year of experience in Administration or Logistics, experience in FMCG is an added advantage<\/p>\n
FEMALE APPLICANTS ARE HIGHLY ENCOURAGED TO APPLY!<\/p>\n","protected":false},"author":2,"featured_media":0,"template":"","meta":{"_promoted":"","_job_location":"","_application":"https:\/\/forms.gle\/rqxXaV96BdWMq4st9","_company_name":"HEINEKEN ETHIOPIA","_company_website":"","_company_tagline":"","_company_twitter":"","_company_video":"","_filled":0,"_featured":0,"_remote_position":0,"_job_salary":"","_job_salary_currency":"","_job_salary_unit":""},"job_listing_region":[11],"job-categories":[],"job-types":[12],"class_list":{"0":"post-2408","1":"job_listing","2":"type-job_listing","3":"status-publish","4":"hentry","5":"job_listing_region-ethiopia","7":"job-type-full-time"},"jetpack_sharing_enabled":true,"_links":{"self":[{"href":"https:\/\/jobs.dataaxisnode.com\/ethiopia\/wp-json\/wp\/v2\/job-listings\/2408","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/jobs.dataaxisnode.com\/ethiopia\/wp-json\/wp\/v2\/job-listings"}],"about":[{"href":"https:\/\/jobs.dataaxisnode.com\/ethiopia\/wp-json\/wp\/v2\/types\/job_listing"}],"author":[{"embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/ethiopia\/wp-json\/wp\/v2\/users\/2"}],"wp:attachment":[{"href":"https:\/\/jobs.dataaxisnode.com\/ethiopia\/wp-json\/wp\/v2\/media?parent=2408"}],"wp:term":[{"taxonomy":"job_listing_region","embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/ethiopia\/wp-json\/wp\/v2\/job_listing_region?post=2408"},{"taxonomy":"job_listing_category","embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/ethiopia\/wp-json\/wp\/v2\/job-categories?post=2408"},{"taxonomy":"job_listing_type","embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/ethiopia\/wp-json\/wp\/v2\/job-types?post=2408"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}