Position Title: Human Resources Associate
\nDuty Station: Addis Ababa,
\nNumber of Positions: 1 (One)
\nContract Period: Initial 12 months contract, including 60 working days probation period.
\nSalary: Competitive \u2013 commensurate with experience and HALO\u2019s salary scale
\nReports to: Programme Coordinator
\nSupervises: N\/A
\nVacancy Closing Date: 30 April 2026
\nABOUT THE HALO TRUST
\nThe HALO Trust is the world\u2019s largest humanitarian mine action organization with over 10,000 employees working across 30 countries and territories.
\nThe mission of the HALO Trust is: \u201cTo lead the effort to save lives and restore livelihoods for those affected by conflict\u201d. HALO clears landmines, disposes of explosive ordnance including IEDs, and is involved in weapon control.
\nHALO registered in Ethiopia in April 2021 and is now actively looking to expand mine action operations in Afar Region.
\nRole Summary
\nThe Human Resources Associate is responsible for overseeing the staff contract, attendance, and human resources-related issues efficiently. [CR1] [ZK2] Working closely with the Programme Coordinator and Senior Managers, you will support multiple recruitment processes, maintain accurate personnel records, ensure compliance with Ethiopian labour law, support staff welfare and embed HALO\u2019s HR policies consistently across the programme.
\nThis position requires high integrity, attention to detail, and the ability to work independently while supporting HR processes and administrative systems in alignment with HALO\u2019s standards.
\nKey Duties & Responsibilities
\nHR Administration and Record Management <\/p>\n
Maintain accurate and confidential personnel files for all staff, including contracts, leave, sick notes, appraisals, and disciplinary documentation.
\nUpdate and maintain HR trackers, ensuring all staff leave, unpaid leave, marriage and compassionate leave, and overtime are logged and approved in line with HALO policy.
\nEnsure all HR documentation complies with HALO\u2019s filing systems and is accessible for audit and review.
\nSupport the Programme Coordinator with updating staff lists, contact details, and organisational charts. ded as per cathrine suggestion. please review and approve as much as you can. thanks<\/p>\n
Field and Welfare Support<\/p>\n
Conduct regular welfare visits to field locations to meet staff, assess welfare conditions, and report back on any HR or safeguarding concerns.
\nProvide HR support to operational supervisors in the field, helping staff understand HR policies and procedures, including leave, attendance, and overtime regulations.
\nFollow up with staff on sick leave, ensuring that valid medical documentation is obtained and recorded.
\nAssist with conducting or supporting HR investigations, including fact-finding and report writing under the direction of the Senior management.<\/p>\n
Appraisals and Performance Management<\/p>\n
Support the coordination and collection of annual appraisals across departments.
\nFollow up with supervisors to ensure appraisals are completed and submitted on time.<\/p>\n
Recruitment and Onboarding<\/p>\n
Assist in recruitment processes, including posting internal adverts, preparing interview documents, scheduling interviews, and supporting onboarding and induction processes.
\nPrepare HR documents for new staff, including contracts, induction materials, and personnel files.
\nSupport with reference checks and the collection of required documentation for new hires. Maintain an appraisal tracker and support the Programme Coordinator in identifying training and development needs from appraisal outcomes.<\/p>\n
Training and Capacity Building<\/p>\n
Deliver HR and safeguarding inductions for new staff and refresher sessions as needed.
\nSupport in organising and delivering training on HALO\u2019s policies, including disciplinary procedures, code of conduct, and staff welfare.
\nMaintain training attendance records and ensure all safeguarding and HR training sessions are logged.
\nEnsure familiarity with the Ethiopia Labour Law, HALO Labour Agreement, and HALO Handbook, providing accurate guidance to staff when required.<\/p>\n
Administrative Support<\/p>\n
Support with office administrative tasks, including visa, work permit, and travel document processing.
\nLiaise with Logistics, Procurement, and Finance teams to ensure HR administrative activities align with operational needs.
\nEnsure HR supplies (stationery, forms, etc.) are stocked and available.
\nPrepare HR correspondence and notices as directed by management.<\/p>\n
Compliance and Policy Implementation<\/p>\n
Ensure all HR procedures and practices are implemented in compliance with HALO\u2019s policies, the Labour Law, and internal SOPs.
\nMonitor staff attendance and punctuality in coordination with supervisors and ensure daily records are accurate.
\nCommunicate key HR policies to staff, including overtime, attendance, and leave rules, to ensure consistent understanding across the programme.
\nEscalate breaches of policy or behaviour to the Programme Coordinator promptly and discreetly<\/p>\n
Health, Safety, and Safeguarding<\/p>\n
Ensure all HR practices promote a safe, inclusive, and respectful workplace.
\nAct as a first point of contact for minor safeguarding concerns and report these immediately to the Senior management.
\nSupport follow-up on any safeguarding or grievance cases, ensuring confidentiality and appropriate documentation.
\nPromote HALO\u2019s zero-tolerance policy on harassment, discrimination, and abuse.<\/p>\n
Supervision of Support Staff<\/p>\n
Supervise cleaners and drivers ensuring they perform their duties effectively and maintain discipline and attendance.
\nConduct weekly supervision meetings with support staff to address challenges and improve performance.<\/p>\n
Additional Duties:<\/p>\n
Perform other responsibilities related to Human Resource management as required by senior management to ensure the smooth and efficient running of HALO\u2019s operations in Ethiopia.<\/p>\n
All HALO staff work within the organisation;s core values, adhere to all HALO policies and procedures and are expected to demonstrate standards and addressing performance issues early. <\/p>\n
About You<\/p>\n
Requirements<\/p>\n
Minimum Bachelor\u2019s degree in human resources and business administration,
\nMinimum of four years of HR or administrative experience, preferably in an NGO or international organisation.
\nStrong understanding of HR processes including recruitment, record management, and leave tracking.
\nExcellent organisational and time management skills.
\nFluent in Amharic and good written and spoken English.
\nHigh attention to detail, accuracy, and confidentiality.
\nAbility to work independently and travel to field locations.
\nKnowledge of the Ethiopia Labour Law or willingness to be trained.
\nExperience conducting or supporting HR investigations.
\nPrior experience delivering basic training sessions or inductions.
\nGood knowledge of safeguarding principles and implementation.<\/p>\n","protected":false},"author":2,"featured_media":0,"template":"","meta":{"_promoted":"","_job_location":"","_application":"https:\/\/docs.google.com\/forms\/d\/e\/1FAIpQLScPcvL5wy4pn12ix02R9ZVqr6wOh52oKLPw9ADJoS4cW4d7yw\/viewform?usp=publish-editor","_company_name":"Halo Trust","_company_website":"","_company_tagline":"","_company_twitter":"","_company_video":"","_filled":0,"_featured":0,"_remote_position":0,"_job_salary":"","_job_salary_currency":"","_job_salary_unit":""},"job_listing_region":[11],"job-categories":[],"job-types":[12],"class_list":{"0":"post-2411","1":"job_listing","2":"type-job_listing","3":"status-publish","4":"hentry","5":"job_listing_region-ethiopia","7":"job-type-full-time"},"jetpack_sharing_enabled":true,"_links":{"self":[{"href":"https:\/\/jobs.dataaxisnode.com\/ethiopia\/wp-json\/wp\/v2\/job-listings\/2411","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/jobs.dataaxisnode.com\/ethiopia\/wp-json\/wp\/v2\/job-listings"}],"about":[{"href":"https:\/\/jobs.dataaxisnode.com\/ethiopia\/wp-json\/wp\/v2\/types\/job_listing"}],"author":[{"embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/ethiopia\/wp-json\/wp\/v2\/users\/2"}],"wp:attachment":[{"href":"https:\/\/jobs.dataaxisnode.com\/ethiopia\/wp-json\/wp\/v2\/media?parent=2411"}],"wp:term":[{"taxonomy":"job_listing_region","embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/ethiopia\/wp-json\/wp\/v2\/job_listing_region?post=2411"},{"taxonomy":"job_listing_category","embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/ethiopia\/wp-json\/wp\/v2\/job-categories?post=2411"},{"taxonomy":"job_listing_type","embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/ethiopia\/wp-json\/wp\/v2\/job-types?post=2411"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}