JOB TITLE: Project Finance and Admin Officer \u2013 Bale Robe Field Office
\nPROJECT: Harnessing forests and ecosystems for a climate-nature-people triple win (HARNESS)
\n REPORTS TO: Project Coordinator and functionally to Programme Finance Manager
\nREPORTING TO POSTHOLDER: Cashier\/Accountant, Office Attendant and Driver
\nLOCATION: Bale \u2013 Robe Field office, Oromia region
\nDURATION: one year \u2013 up to March 31st, 2027 with 60 days probation period<\/p>\n
PURPOSE OF THE ROLE<\/p>\n
The overall purpose of the project is Finance and Admin. Officers are to<\/p>\n
Ensure the smooth running of the project office through strong management of cash, stores, vehicle arrangement, and communication and handle financial activities and logistics
\nResponsible for the day-to-day general financial and administrative management of the organisation, assisting the Project Coordinator, Project Finance Manager and supporting the staff team.<\/p>\n
KEY TASKS & RESPONSIBILITIES<\/p>\n
Finance<\/p>\n
Verify pre- and post-financial transactions at the field office level (for completeness, accuracy, availability of budget, ensuring compliance), and submit to the Programme Finance Manager at CO
\nPrepare cash books on time with quality, and submit to the Programme Finance Manager
\nPrepare monthly bank reconciliation on time and with quality, and submit to the FM-CO.
\nLiaising with banks for all finance matters
\nFollow up on the timely settlement of staff advances by closely working with the Programme Finance manager-CO and report to the CO on advances long overdue
\nSupport the PC\/Team Leader at FO in preparing the monthly cash forecast & transfer request, ensuring accuracy & timeliness
\nReview the details of BMRs together with the PC\/Team Leader at FO, communicate any adjustments on time, ensure the availability of the budget for any transaction ahead, and advise the PC\/Team Leader at FO on timely utilisation of budgets
\nEnsure all relevant staff members of the field office are informed of donor requirements, and work closely with program and other support functions to ensure compliance<\/p>\n
Procurement & Other Support Services <\/p>\n
Responsible for facilitating & handling all procurements of the field office
\nHandle FO logistic service, including movements of vehicles, project inputs and reports to the CO Logistic Manager
\nEnsure the timely procurement and distribution of items at the field office, keeping all relevant documentation complete and up to date & by closely working with the Technical Team at the field office
\nLiaison with CO-Procurement Manager & follow up on all procurements of the project to be made at the CO level or need to get approval from CO
\nSupport the PC\/Team Leader at FO in preparing the procurement plan regularly
\nImplement a system to ensure efficient use and safety of the project vehicles and equipment, including timely and appropriate maintenance and monitoring of costs
\nFollow up, organise all leave and other HR related records and submit to the CO HRM
\nAssist in staff recruitment and disciplinary issues
\nEnsure a conducive staff working environment
\nManage the operations of the project compound by liaising with the Leaser of the office building
\nPerform all other duties as requested by LM<\/p>\n
Safeguarding & Code of Conduct Responsibilities:<\/p>\n
Comply with and uphold Farm Africa\u2019s Safeguarding Policy, Code of Conduct, and related policies at all times.
\nTreat all individuals and communities with dignity, respect, and fairness, promoting a safe and inclusive working environment.
\nEnsure that personal and professional conduct does not put beneficiaries, colleagues, or partners at risk of harm or abuse.
\nRecognize and report any safeguarding concerns, suspicions, or incidents in accordance with Farm Africa\u2019s safeguarding and reporting procedures.
\nMaintain appropriate professional boundaries with beneficiaries, community members, and colleagues.
\nEnsure that communications, images, and information about beneficiaries are used responsibly and with informed consent.
\nSupport the organization\u2019s commitment to preventing sexual exploitation, abuse, harassment, and any form of discrimination.
\nParticipate in safeguarding training and awareness activities as required.
\nContribute to creating and maintaining a safe working environment for all staff, partners, and the communities we serve.<\/p>\n
These essential functions are not to be interpreted as a complete statement of all duties performed. Employees will be required to perform other job-related duties as required. All work responsibilities are subject to having performance goals and\/or targets established.<\/p>\n
About You<\/p>\n
PERSON SPECIFICATION<\/p>\n
Essential
\nDesirable<\/p>\n
Education & Qualifications<\/p>\n
BA or above in Accounting or related fields
\nTraining on financial application systems such as SUN, Peachtree<\/p>\n
Knowledge of employment legislation in Ethiopia<\/p>\n
Good understanding and firm belief in gender equality and issues in rural communities<\/p>\n
Experience<\/p>\n
At least four years of relevant experience in a Finance and Administration role with similar responsibilities in an NGO or private enterprise
\nPrevious INGO work experience in rural areas<\/p>\n
Experience in asset and inventory management<\/p>\n
Skills & Abilities<\/p>\n
Skills in budgeting and maintaining accounts
\nSkills in financial application systems<\/p>\n
Strong computer skills and experience working with accounting software<\/p>\n
Computer literacy, excellent record keeping and report writing<\/p>\n
Strong attention to detail and problem-solving skills<\/p>\n
Strong communication and interpersonal skills
\n,.<\/p>\n
Good team-building skills and the ability to work in a multi-partner approach<\/p>\n
Strong analytical, organisational and IT skills<\/p>\n
Ability to work independently and with minimum supervision, prioritise tasks and take initiative<\/p>\n
Strong sense of integrity and personal commitment to the goals and values of Farm Africa<\/p>\n
Skills in working as part of a team<\/p>\n
Our Values
\nInvesting in smallholder farming is the number one way to combat poverty in rural Africa. Farm Africa is a leading NGO specialising in growing agriculture, protecting the environment and developing businesses in rural Africa.<\/p>\n
EXPERT: Expertise and insightful evidence-based solutions are at the heart of everything Farm Africa does.
\nGROUNDED: Our teams and partners work closely with local communities, engaging them in every level of decision-making.
\nIMPACTFUL: We deliver long lasting change for farmers, their families, and the environments they live in.
\nBOLD: We model innovative approaches and are not afraid to challenge strategies that are failing.<\/p>\n
Farm Africa is an equal opportunity employer and promotes gender equity. Canvassing will lead to automatic disqualification. Farm Africa does not charge a fee at any stage of the recruitment process. (E.g. Application, interview, meeting, processing, training or any other fees).<\/p>\n","protected":false},"author":2,"featured_media":0,"template":"","meta":{"_promoted":"","_job_location":"","_application":"https:\/\/airtable.com\/appSopYkBFAfRjM0X\/shr2gU8n4VBSVSsyc","_company_name":"Farm Africa","_company_website":"","_company_tagline":"","_company_twitter":"","_company_video":"","_filled":0,"_featured":0,"_remote_position":0,"_job_salary":"","_job_salary_currency":"","_job_salary_unit":""},"job_listing_region":[11],"job-categories":[],"job-types":[12],"class_list":{"0":"post-2453","1":"job_listing","2":"type-job_listing","3":"status-expired","4":"hentry","5":"job_listing_region-ethiopia","7":"job-type-full-time"},"jetpack_sharing_enabled":true,"_links":{"self":[{"href":"https:\/\/jobs.dataaxisnode.com\/ethiopia\/wp-json\/wp\/v2\/job-listings\/2453","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/jobs.dataaxisnode.com\/ethiopia\/wp-json\/wp\/v2\/job-listings"}],"about":[{"href":"https:\/\/jobs.dataaxisnode.com\/ethiopia\/wp-json\/wp\/v2\/types\/job_listing"}],"author":[{"embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/ethiopia\/wp-json\/wp\/v2\/users\/2"}],"wp:attachment":[{"href":"https:\/\/jobs.dataaxisnode.com\/ethiopia\/wp-json\/wp\/v2\/media?parent=2453"}],"wp:term":[{"taxonomy":"job_listing_region","embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/ethiopia\/wp-json\/wp\/v2\/job_listing_region?post=2453"},{"taxonomy":"job_listing_category","embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/ethiopia\/wp-json\/wp\/v2\/job-categories?post=2453"},{"taxonomy":"job_listing_type","embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/ethiopia\/wp-json\/wp\/v2\/job-types?post=2453"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}