The Office Assistant is responsible for supporting daily administrative operations, including managing petty cash, overseeing office supplies inventory, coordinating travel arrangements, and preparing contracts for office rent. This role ensures the smooth functioning of office logistics and supports various departments as needed.<\/p>\n
About You<\/p>\n
Required skills
\n\u00b7 Answer phone calls, take messages, and handle email correspondence.
\n\u00b7 Prepare documents, letters, reports, and presentations.
\n\u00b7 Maintain organized physical and digital filing systems.
\n\u00b7 Schedule appointments and coordinate internal meetings.
\n\u00b7 Handle incoming and outgoing mail and courier services.
\n\u00b7 Monitor office supplies and reorder when necessary.
\n\u00b7 Keep shared office spaces clean, organized, and functional.
\n\u00b7 Coordinate with vendors, service providers, and maintenance teams.
\n\u00b7 Manage petty cash fund responsibly and transparently.
\n\u00b7 Record all transactions with supporting receipts.
\n\u00b7 Reconcile petty cash periodically and report to Accounts\/Finance.
\n\u00b7 Operate and monitor the employee attendance system (manual\/biometric\/software).
\n\u00b7 Ensure attendance records are accurate and updated regularly.
\n\u00b7 Report absences to HR or the reporting manager.
\n\u00b7 Generate monthly attendance summaries as required.
\n\u00b7 Book domestic and international flight tickets as per travel requests.
\n\u00b7 Make hotel reservations and arrange ground transport if needed.
\n\u00b7 Maintain a travel log for all staff movements and bookings.
\n\u00b7 Coordinate with employees and travel vendors for itinerary changes or cancellations.
\n\u00b7 Ensure cost-effective and policy-compliant travel arrangements.
\n\u00b7 Assist various teams with administrative tasks.
\n\u00b7 Support event or meeting setups, internal communication, and scheduling.
\n\u00b7 Help with basic finance or HR admin tasks when required.
\nQualifications<\/p>\n
Bachelor Degree in business administration or a related field.
\nA minimum of 2 years of administrative or office support experience.
\nGood communication skills (verbal and written).
\nAbility to use MS Office (Word, Excel, Outlook) and basic office equipment.
\nAttention to detail and accuracy in documentation.
\nAbility to multitask and work under minimal supervision.<\/p>\n","protected":false},"author":2,"featured_media":0,"template":"","meta":{"_promoted":"","_job_location":"","_application":"","_company_name":"Moyee Coffee Rosting plc","_company_website":"","_company_tagline":"","_company_twitter":"","_company_video":"","_filled":0,"_featured":0,"_remote_position":0,"_job_salary":"","_job_salary_currency":"","_job_salary_unit":""},"job_listing_region":[11],"job-categories":[],"job-types":[12],"class_list":{"0":"post-2509","1":"job_listing","2":"type-job_listing","3":"status-publish","4":"hentry","5":"job_listing_region-ethiopia","7":"job-type-full-time"},"jetpack_sharing_enabled":true,"_links":{"self":[{"href":"https:\/\/jobs.dataaxisnode.com\/ethiopia\/wp-json\/wp\/v2\/job-listings\/2509","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/jobs.dataaxisnode.com\/ethiopia\/wp-json\/wp\/v2\/job-listings"}],"about":[{"href":"https:\/\/jobs.dataaxisnode.com\/ethiopia\/wp-json\/wp\/v2\/types\/job_listing"}],"author":[{"embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/ethiopia\/wp-json\/wp\/v2\/users\/2"}],"wp:attachment":[{"href":"https:\/\/jobs.dataaxisnode.com\/ethiopia\/wp-json\/wp\/v2\/media?parent=2509"}],"wp:term":[{"taxonomy":"job_listing_region","embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/ethiopia\/wp-json\/wp\/v2\/job_listing_region?post=2509"},{"taxonomy":"job_listing_category","embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/ethiopia\/wp-json\/wp\/v2\/job-categories?post=2509"},{"taxonomy":"job_listing_type","embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/ethiopia\/wp-json\/wp\/v2\/job-types?post=2509"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}