ROLES AND RESPONSIBILITIES<\/p>\n
\tProvide clerical, administrative, and calendar support to L&C Directors across multiple time zones.
\n\tManage travel arrangements, including booking accommodations, ground transport, and processing travel visas and immunizations for L&C Directors.
\n\tSupport other L&C team members with travel needs.
\n\tPrepare and submit expense reports for L&C Directors, ensuring accurate coding in line with organizational policies.
\n\tTrack and submit invoices for payment, ensuring accurate coding and proper handling of all invoices.
\n\tComplete contract request forms for various contract types and work with the Finance Business Partner to track, verify, and maintain the L&C contracts schedule, including fee schedules and expiry timelines, ensuring timely amendments and renewals.
\n\tSupport budget preparation and quarterly forecasting, including gathering relevant inputs, preparing templates and conducting high level analysis.
\n\tPrepare and maintain an annual calendar of activities for the L&C team, ensuring it is up-to- date and accessible for planning purposes.
\n\tHandle sensitive and confidential matters related to the department\u2019s daily activities.
\n\tLiaise with other departments on administrative matters.
\n\tMaintain file management and record-keeping systems, ensuring efficient organization of electronic and paper files, regular updates of internal documentation, SharePoint sites, and databases.
\n\tManage relationships with vendors providing knowledge management and filing services.
\n\tDocument and maintain records of team processes, lessons learned, and operational templates.
\n\tIdentify opportunities to streamline team operational processes, enhance operational efficiency, and implement best practices
\n\tCoordinate and manage logistics for L&C team meetings, events, training sessions, and retreats, including scheduling, itinerary and\/or agenda preparation, venue bookings, and document preparation.
\n\tLead planning and coordinate facilitation of team huddles and engagement activities, including tracking and follow up on action items from engagements through to completion.
\n\tAssist L&C People Leaders with onboarding new team members, ensuring a smooth transition into the team.
\n\tAssist in the planning, implementation and tracking of special projects and other support tasks as may be assigned from time to time.
\n\tBuild and maintain relationships with internal staff and external stakeholders.
\n\tProvide backup support to Executive Assistant, Canada Team Coordinator and other admin staff across the client office as needed<\/p>\n
Requirements<\/p>\n
Academic and Professional Qualifications:<\/p>\n
\tDiploma in relevant field\/O Level Certificate\/Certificate in relevant field<\/p>\n
Experience:<\/p>\n
\tAdministrative support experience, preferably within a legal or compliance environment.
\n\tExperience with budget preparation and expense reporting.
\n\tHigh level of integrity, discretion, and professionalism in handling sensitive information.
\n\tDetail-oriented with a proactive approach and a strong sense of ownership in tasks.
\n\tFlexible, adaptable, and capable of executing a range of job duties and adjusting to changing priorities.
\n\tDemonstrates professional maturity, cultural sensitivity, and impeccable integrity that align with the clients\u2019 values.
\n\tDemonstrate a commitment to Mastercard Foundation\u2019s values and vision.<\/p>\n
go to method of application \u00bb<\/p>\n
Use the link(s) below to apply on company website. \u00a0<\/p>\n
Apply Through:<\/p>\n","protected":false},"author":2,"featured_media":0,"template":"","meta":{"_promoted":"","_job_location":"","_application":"","_company_name":"Stratostaff","_company_website":"http:\/\/www.stratostaff.co.ke","_company_tagline":"At Stratostaff we design, implement and manage workforce solutions for large, specialized or routine staff complements giving you the opportunity to focus on your core business.","_company_twitter":"","_company_video":"","_filled":0,"_featured":0,"_remote_position":0,"_job_salary":"","_job_salary_currency":"","_job_salary_unit":""},"job_listing_region":[692],"job-categories":[708,725,712],"job-types":[687],"class_list":{"0":"post-91793","1":"job_listing","2":"type-job_listing","3":"status-publish","4":"hentry","5":"job_listing_region-nairobi","7":"job-type-full-time"},"jetpack_sharing_enabled":true,"_links":{"self":[{"href":"https:\/\/jobs.dataaxisnode.com\/kenya\/wp-json\/wp\/v2\/job-listings\/91793","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/jobs.dataaxisnode.com\/kenya\/wp-json\/wp\/v2\/job-listings"}],"about":[{"href":"https:\/\/jobs.dataaxisnode.com\/kenya\/wp-json\/wp\/v2\/types\/job_listing"}],"author":[{"embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/kenya\/wp-json\/wp\/v2\/users\/2"}],"wp:attachment":[{"href":"https:\/\/jobs.dataaxisnode.com\/kenya\/wp-json\/wp\/v2\/media?parent=91793"}],"wp:term":[{"taxonomy":"job_listing_region","embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/kenya\/wp-json\/wp\/v2\/job_listing_region?post=91793"},{"taxonomy":"job_listing_category","embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/kenya\/wp-json\/wp\/v2\/job-categories?post=91793"},{"taxonomy":"job_listing_type","embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/kenya\/wp-json\/wp\/v2\/job-types?post=91793"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}