The Position<\/p>\n
Senior Corporation Secretary Administrative Support Job Reference: CSS\/LEG\/03\/2026<\/p>\n
The Corporation Secretary Administrative Support provides comprehensive administrative, coordination, and logistical support to the General Counsel\/Corporation Secretary and Legal Counsels. The role ensures the smooth functioning of the Office, including the timely preparation and submission of Board papers. The incumbent works closely with the Office of the President and the Board of Directors and undertakes support research as required.<\/p>\n
Key Duties and Responsibilities:<\/p>\n
\tComplete a broad variety of administrative tasks for the Board and General Counsel, including managing an active calendar of appointments, completing expense reports, composing and preparing correspondence, arranging complex travel plans, itineraries, and agendas, and compiling documents in preparation for events and Board meetings.
\n\tUpon request, communicate directly and on behalf of the General Counsel with board members, staff, and other stakeholders.
\n\tMaintain discretion and confidentiality in relationships with all board members.
\n\tSupport the Communications unit with the development and implementation of board-related events.
\n\tOrganize board meetings virtually and overseas, coordinating logistics, collecting and preparing board materials, and assisting board members with travel arrangements, accommodation, and other needs.
\n\tProvide executive-level support in planning, directing, managing, and coordinating activities of the board by maintaining the calendar schedule through planning and coordinating meetings, conferences, and teleconferences.
\n\tManage the Legal Unit and Board Secretariat budget, including reconciliation, invoice tracking, and legal billing spend management.
\n\tAdhere to compliance with applicable rules and regulations set in bylaws, Committee terms of reference, and organization policies regarding board and board committee matters.
\n\tProactively work with the team, management, and board members to ensure daily needs are met proactively.
\n\tIn collaboration with the General Counsel, administer and update the board information portal (Diligent) to ensure transparency of board policies, activities, and decisions.
\n\tCoordinate orientation for new board members and ongoing education for all board members to help them understand their roles and responsibilities.
\n\tProvide a bridge for smooth communication and collaboration within and between the Legal Unit, President\u2019s office, and internal departments, maintaining credibility, trust, and support.
\n\tPlan and coordinate internal and external meetings of the Legal Unit.
\n\tCreate and manage the board calendar and applicable board reports with attention to accuracy and timeliness.
\n\tManage internal and external correspondence and inquiries relating to the board and General Counsel, including confidential and sensitive documentation.
\n\tMaintain the Board\u2019s roster and organize periodic engagements for the Board.
\n\tParticipate in Board event preparation meetings and propose improvements if necessary.
\n\tSupervise current Board events and coordinate all team members to keep workflow on track.
\n\tManage Board events paperwork by ensuring all necessary materials are current, properly filed, stored, and shared with Board members on time.
\n\tEvaluate potential problems and technical hitches and develop solutions as needed.
\n\tDirect project correspondences by preparing and reviewing talking points, briefing notes, memos, meeting minutes, and emails.
\n\tEnsure board members\u2019 expense claims are promptly approved, verified, and submitted for processing.
\n\tEnsure timely processing of board members\u2019 honorariums.
\n\tOrganizes documents of the Legal Unit for easy retrieval and reference.
\n\tMaintain up-to-date information in the database for efficient document management.
\n\tSupport with record-keeping endeavours of the Legal Unit for soft copy records, as needed.<\/p>\n
Key Qualifications and Experience Required:<\/p>\n
\tBachelor\u2019s degree from a recognized university.
\n\tExperience working effectively and sensitively across barriers such as language, culture, and distance.
\n\tOrganization and planning abilities.
\n\tExperience working in environments where strict confidentiality is paramount.
\n\tSkilled in providing comprehensive administrative support to executive leadership, including effective schedule management, correspondence preparation, maintaining organized documentation for easy retrieval, and fostering strong stakeholder relationships through effective communication strategies to enhance operational efficiency.
\n\tDemonstrated ability to organize and manage events, ensuring seamless execution through effective logistics coordination, material preparation, and travel facilitation for both virtual and in-person meetings.
\n\tExhibits strong budget management and reporting skills by performing reconciliations, tracking invoices, and overseeing financial processes to ensure accountability and compliance within the Legal Unit and Board Secretariat.
\n\tDemonstrates a strong understanding of bylaws and regulations governing board activities, providing executive-level support to uphold and maintain governance standards.
\n\tExemplifies the ability to build and maintain positive, productive working relationships by communicating clearly, listening actively, showing empathy, and adapting communication style to different audiences.<\/p>\n
If you believe you are the right candidate for this position, kindly submit your application with a detailed CV (including your e-mail and telephone contacts) to\u00a0recruit@agra.org. Please quote the job reference number\u00a0CSS\/LEG\/03\/2026\u00a0in the subject line of the application e-mail.<\/p>\n
Apply Through:<\/p>\n
recruit@agra.org<\/p>\n","protected":false},"author":2,"featured_media":0,"template":"","meta":{"_promoted":"","_job_location":"","_application":"http:\/\/recruit@agra.org","_company_name":"Alliance for a Green Revolution in Africa (AGRA)","_company_website":"http:\/\/www.agra.org","_company_tagline":"AGRA is an alliance led by Africans with roots in farming communities across the continent. We understand that African farmers need uniquely African solutions designed to meet their specific environmental and agricultural needs so they can sustainably boost production and gain access to rapidly grow... read moreing agriculture markets.","_company_twitter":"","_company_video":"","_filled":0,"_featured":0,"_remote_position":0,"_job_salary":"","_job_salary_currency":"","_job_salary_unit":""},"job_listing_region":[692],"job-categories":[715,693],"job-types":[687],"class_list":{"0":"post-91797","1":"job_listing","2":"type-job_listing","3":"status-publish","4":"hentry","5":"job_listing_region-nairobi","7":"job-type-full-time"},"jetpack_sharing_enabled":true,"_links":{"self":[{"href":"https:\/\/jobs.dataaxisnode.com\/kenya\/wp-json\/wp\/v2\/job-listings\/91797","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/jobs.dataaxisnode.com\/kenya\/wp-json\/wp\/v2\/job-listings"}],"about":[{"href":"https:\/\/jobs.dataaxisnode.com\/kenya\/wp-json\/wp\/v2\/types\/job_listing"}],"author":[{"embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/kenya\/wp-json\/wp\/v2\/users\/2"}],"wp:attachment":[{"href":"https:\/\/jobs.dataaxisnode.com\/kenya\/wp-json\/wp\/v2\/media?parent=91797"}],"wp:term":[{"taxonomy":"job_listing_region","embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/kenya\/wp-json\/wp\/v2\/job_listing_region?post=91797"},{"taxonomy":"job_listing_category","embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/kenya\/wp-json\/wp\/v2\/job-categories?post=91797"},{"taxonomy":"job_listing_type","embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/kenya\/wp-json\/wp\/v2\/job-types?post=91797"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}