The incumbent will support the Financial Accountant in independently checking and performing reconciliations on bank accounts, salary control accounts and any other accounts to be assigned from time to time to ensure integrity of balance sheet reporting and that requisite controls over payments, receipt and their accounting are being duly executed.<\/p>\n
ROLES AND RESPONSIBILITIES:<\/p>\n
Bank Reconciliations<\/p>\n
\tReceive or extract daily bank, credit card,\u00a0MPESA statements,\u00a0bank accounts and reconcile, ensuring\u00a0all receipts and payments have been posted in our books and vice versa.
\n\tFollow up all outstanding receipts or payments on the\u00a0company\u2019s\u00a0side, investigate reasons and ensure posting or other corrective actions are done.
\n\tFollow up and investigate any items in the bank and not in\u00a0the company\u2019s\u00a0books and ensure corrective actions into our books.
\n\tOn day\u00a0one\u00a0of the following month, extract bank charges information from the statement and any other report from the bank and pass on to the relevant person for booking.
\n\tPerform the final month reconciliations after the bank charges posting.
\n\tPrepare a monthly reconciliation statement on day\u00a0one\u00a0of each month for the previous month\u2019s transactions, clearly documenting reasons for reconciling items, required actions, and assigned responsibilities. Ensure the statement is reviewed and approved by self,\u00a0and your supervisors and\u00a0\u00a0approved copies shared.
\n\tEnsure the preparation and signing off petty cash, MPESA and hard cash recon statements daily by yourself, the petty cash holder, the Financial Accountant and weekly by the Finance Manager.
\n\tFollow up and ensure that resolution happens within one month before the next published reconciliation statement for all reconciling items.<\/p>\n
Salary Control Accounts:\u00a0<\/p>\n
\tMaintain and update a quarterly inventory of all salary control accounts, detailing their purpose, associated liabilities, invoicing and payment due dates, and establishing expected zero-balance timelines for each account.
\n\tConduct daily reviews of all accounts scheduled to zerorize, preparing a detailed variance report that captures actual balances, differences, root causes, required actions, responsible parties, and resolution timelines, and circulate the report to the Financial Accountant, Finance Manager, and Director.
\n\tPerform weekly monitoring of all salary control account balances and their aging, investigating long outstanding or abnormal entries to confirm their validity and ensure they represent legitimate items pending payment or invoicing.
\n\tPrepare a weekly ranked report of all salary control account balances, highlighting items older than one month, recommending corrective actions, assigning responsible parties, and circulate the report for review and approval by the Financial Accountant and Finance Manager.
\n\tOn the first day of each month, prepare a ranked report of all salary control account balances, including aging analysis, net totals, and separate debit and credit positions. Highlight the top 20 accounts by absolute balance and any accounts exceeding KES 500,000 or UGX 1,000,000, providing reasons, overdue actions, and responsible parties. Circulate the report to the Financial Accountant and Finance Manager, securing their approval for operational and accounting actions within two days to ensure balance sheet integrity.
\n\tPrepare 1-page reconciliation reports for all salary control accounts with period-end balances (excluding statutory accounts with zero balances), detailing account balances, itemized entries, aging, reasons for outstanding items, required actions, and responsible parties. Apply the same process to statutory accounts with balances over 1 month, ensuring all reports are reviewed and approved by the Accounts Payable Accountant, the Senior Accountant \u2013 Payrolls & Credit, the Financial Accountant, and the Finance Manager.
\n\tEnsure timely resolution of all action items arising from control account reports, targeting completion within one month. Follow up with responsible parties and publish a monthly tracking report by the 30th, detailing issue date, description, amount, due date, status, and updated completion estimates, and circulate it to the Financial Accountant, Finance Manager, and Director.
\n\tEnsure all corrective accounting actions, including prior-period journal entries, are properly approved\u2014by the Financial Accountant for entries below KES 100,000 \/ UGX 3 million, and by the Finance Manager for all higher-value entries.
\n\tAny other responsibility that may be assigned by your supervisor.<\/p>\n
EDUCATIONAL QUALIFICATIONS, EXPERIENCE & COMPETENCIES:<\/p>\n
\tA bachelor\u2019s degree in finance\/accounting or business-related course with a minimum of second-class honors, upper division.
\n\tMinimum CPA Part 2 (intermediate level) and working towards a full qualification.
\n\t1+ years of experience in a busy accounting department.
\n\tMinimum B+ in K.C.S.E and in Mathematics.
\n\tAbility to maintain confidentiality.
\n\tStrong communication skills, both written and verbal.
\n\tBasic understanding of accounting principles and concepts.
\n\tFamiliarity with financial statements, general ledger, and financial transactions.
\n\tSkills in using Ms. Office applications.
\n\tSkills in filing, data entry and maintaining accurate and complete financial records.
\n\tAttention to detail and accuracy in working with numerical data.
\n\tOrganized and punctual.<\/p>\n
Apply Through:<\/p>\n
nel.com<\/p>\n","protected":false},"author":2,"featured_media":0,"template":"","meta":{"_promoted":"","_job_location":"","_application":"http:\/\/nel.com","_company_name":"Flexi-Personnel","_company_website":"http:\/\/www.flexi-personnel.com\/","_company_tagline":"Flexi Personnel Ltd is a HR Company that was founded in 2008. It is currently the fastest growing HR firm in Kenya offering a wide range of services including Headhunting and Executive selection, Outsourced Labor management, HR Outsourcing, Outsourced Payroll Management, HR consultancy, Psychometric... read more Assessments and Expatriate Services and relocation support. What makes us a unique Recruitment and Outsourcing Agency in Kenya, and the whole of Africa, is our systematic approach and listening to our clients\u2019 recruitment and payroll needs. We've offered and will continue offering appropriate solutions to our clients. We only forward candidates within the client\u2019s specification. As a Recruitment firm, integrity and value are key elements of our Recruitment, Staff Outsourcing, Payroll Management, and HR Consultancy services. We deliver to our promise to our clients within a 3-day deadline. This is enhanced by our dedicated team of recruitment, screening, and management experts.","_company_twitter":"","_company_video":"","_filled":0,"_featured":0,"_remote_position":0,"_job_salary":"","_job_salary_currency":"","_job_salary_unit":""},"job_listing_region":[692],"job-categories":[710,693,701,725],"job-types":[687],"class_list":{"0":"post-91837","1":"job_listing","2":"type-job_listing","3":"status-publish","4":"hentry","5":"job_listing_region-nairobi","7":"job-type-full-time"},"jetpack_sharing_enabled":true,"_links":{"self":[{"href":"https:\/\/jobs.dataaxisnode.com\/kenya\/wp-json\/wp\/v2\/job-listings\/91837","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/jobs.dataaxisnode.com\/kenya\/wp-json\/wp\/v2\/job-listings"}],"about":[{"href":"https:\/\/jobs.dataaxisnode.com\/kenya\/wp-json\/wp\/v2\/types\/job_listing"}],"author":[{"embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/kenya\/wp-json\/wp\/v2\/users\/2"}],"wp:attachment":[{"href":"https:\/\/jobs.dataaxisnode.com\/kenya\/wp-json\/wp\/v2\/media?parent=91837"}],"wp:term":[{"taxonomy":"job_listing_region","embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/kenya\/wp-json\/wp\/v2\/job_listing_region?post=91837"},{"taxonomy":"job_listing_category","embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/kenya\/wp-json\/wp\/v2\/job-categories?post=91837"},{"taxonomy":"job_listing_type","embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/kenya\/wp-json\/wp\/v2\/job-types?post=91837"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}