Job Purpose
\nOur client, the Embassy of Sweden, seeks to recruit to a position as an experienced administrative assistant to the Swedish Embassy, Somalia Unit. \u00a0Applicant must be fluent in English. Position requires strong background in administrative work, organising events and managing calendars. The position will also support travel logistics and visits and perform other administrative tasks as assigned.<\/p>\n
Employers Background<\/p>\n
Sweden has been active in Somalia for over 20 years.\u00a0 Swedens engagement is led by the Swedish Ambassador to Somalia and is implemented by an integrated team Sweden at the Embassys Somalia Unit.<\/p>\n
The Embassy of Sweden in Nairobi represents Sweden in Kenya, Somalia, Seychelles and Comoros. The Embassy also represents Sweden in UNEP and UN-HABITAT. The Embassy represents and advances Swedish policies, interests and values in political and economic relations, development cooperation, trade and investment promotion and cultural and information matters. It provides consular services to Swedish nationals and migration services to non-nationals.<\/p>\n
Reporting<\/p>\n
The Qualified Administrative Assistant will be part of the Embassys Somalia Unit and will have reporting duties to the Head of Cooperation for Somalia. Duty station for this position is Nairobi.<\/p>\n
Key Roles & Responsibility<\/p>\n
\tResponsible for the teams travel preparation to Somalia. Handling airline and hotel bookings and other services relating to the teams travel schedule
\n\tContacts with security operators in Somalia
\n\tProvide administrative support to the Head of Cooperation
\n\tProvide administrative support to the Counsellor\/political desk officer
\n\tProvide administrative support to the Regional Security Advisor
\n\tSupport in planning and organizing meetings, workshops, and events both in Kenya and in Somalia
\n\tHandling official correspondence to government agencies and other actors in Somalia
\n\tCooperate and coordinate with other administrative functions within the Embassy.
\n\tOther routine administrative work
\n\tPerform other duties as may be assigned by the Head of Cooperation and\/or the Head of the Somalia unit<\/p>\n
The above tasks are performed as part of a team. The work requires close cooperation with all sections at the embassy, as well as with external parties.<\/p>\n
Skills, Qualifications & Experience
\nDegree in administration or other field related to the post. A relevant university degree is highly advantageous.<\/p>\n
\tMinimum (2) two years of experience in administrative work.
\n\tExperience from working in an Embassy or International Organisation
\n\tVery good organizational and time management skills and commitment to on-time delivery
\n\tFluent in English and Somali, both written and spoken
\n\tStrong team working skills; understanding the need to build and maintain contacts and networks within and outside the Embassy
\n\tPunctual & Responsible
\n\tAbility to work with social media
\n\tProficiency in basic MS Office programs: Word, Outlook, Excel etc.\u00a0<\/p>\n
What to expect as an employee?<\/p>\n
\tMedical Insurance
\n\t28 days of annual leave
\n\tFitness allowance
\n\tCompetitive remuneration<\/p>\n
go to method of application \u00bb<\/p>\n
Use the link(s) below to apply on company website. \u00a0<\/p>\n
Apply Through:<\/p>\n","protected":false},"author":2,"featured_media":0,"template":"","meta":{"_promoted":"","_job_location":"","_application":"","_company_name":"Gap Services Limited Recruitment","_company_website":"http:\/\/www.gaprecruitment.co.ke\/","_company_tagline":"Gap Recruitment Services Limited is a leading recruitment firm in Kenya where International and local companies find just the right fit talent. Whether you are an employer seeking skilled talent to fuel productivity in your organization or a job seeker pursuing your dream job and a fulfilling car... read moreeer, we are your Staffing Team, and we are committed to your success. Gap Recruitment has the technical capacity to find the right resource for any of your vacancies, but we know it takes more than a skill set to get the job done. We focus on understanding your specific needs, culture, beyond just technical skills, and we maintain close relationships with the professionals in our databases, enabling us to find the right fit for both parties in record time.","_company_twitter":"","_company_video":"","_filled":0,"_featured":0,"_remote_position":0,"_job_salary":"","_job_salary_currency":"","_job_salary_unit":""},"job_listing_region":[692],"job-categories":[697,715,693],"job-types":[687],"class_list":{"0":"post-92322","1":"job_listing","2":"type-job_listing","3":"status-publish","4":"hentry","5":"job_listing_region-nairobi","7":"job-type-full-time"},"jetpack_sharing_enabled":true,"_links":{"self":[{"href":"https:\/\/jobs.dataaxisnode.com\/kenya\/wp-json\/wp\/v2\/job-listings\/92322","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/jobs.dataaxisnode.com\/kenya\/wp-json\/wp\/v2\/job-listings"}],"about":[{"href":"https:\/\/jobs.dataaxisnode.com\/kenya\/wp-json\/wp\/v2\/types\/job_listing"}],"author":[{"embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/kenya\/wp-json\/wp\/v2\/users\/2"}],"wp:attachment":[{"href":"https:\/\/jobs.dataaxisnode.com\/kenya\/wp-json\/wp\/v2\/media?parent=92322"}],"wp:term":[{"taxonomy":"job_listing_region","embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/kenya\/wp-json\/wp\/v2\/job_listing_region?post=92322"},{"taxonomy":"job_listing_category","embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/kenya\/wp-json\/wp\/v2\/job-categories?post=92322"},{"taxonomy":"job_listing_type","embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/kenya\/wp-json\/wp\/v2\/job-types?post=92322"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}