The position holder will provide effective administrative and operational support to the Africa centre and key executive functions. The role serves as a central coordination point, ensuring the effective management of correspondence, schedules, documentation, and communication with internal and external stakeholders.<\/p>\n
What You\u2019ll do<\/p>\n
\tServe as the primary point of contact for internal and external stakeholders on all matters relating to the Executive Director\u2019s (ED) and Regional Director\u2019s (RD) offices.
\n\tProvide direct administrative and executive support to the Executive Director and Regional Director offices.
\n\tManage and prioritize correspondence on behalf of the ED and RD, including emails, letters, and other communication.
\n\tSupport the processing of project reports, business development documentation, and other official materials on behalf of the ED and RD.
\n\tSupport the contract process, including coordination, filing, and sharing executed contracts with relevant project teams.
\n\tMaintain accurate and well-organised electronic and physical filing systems for contracts, reports, and key documents.
\n\tManage complex calendars, including scheduling meetings, prioritising commitments, and coordinating across time zones.
\n\tCoordinate and support protocol matters for the Regional Centre, including official visits, high-level meetings, and engagements with key stakeholders.
\n\tArrange and coordinate travel, including flights, accommodation, visas, and itineraries for the ED and RD.
\n\tPrepare and process expense claims and reimbursements in line with organisational policies.
\n\tEnsure effective front office management to maintain a positive and efficient image of the organization
\n\tReceive all the visitors at the reception while maintaining a pleasant and professional demeanour at all times and directing them accordingly.
\n\tSupport administrative processes related to operations at the Africa Regional Centre.
\n\tMaintain and regularly update the organizational contacts database.
\n\tManage the shared email inbox, ensuring timely responses, appropriate follow-up, and escalation where necessary.
\n\tEnsure accurate record-keeping and confidentiality of sensitive information.<\/p>\n
ABOUT YOU:<\/p>\n
\tBachelor\u2019s degree in business administration or any other related field<\/p>\n
ABOUT US<\/p>\n
KNOWLEDGE FOR LIFE<\/p>\n
\tMinimum of 3 years\u2019 experience in a similar role
\n\tExcellent planning, organizational and time management skills
\n\tAbility to apply sound judgment in responding to issues and concerns
\n\tProficient in Microsoft Office Suite.
\n\tDemonstrable ability to provide high-level executive support
\n\tStrong interpersonal and communication skills.<\/p>\n
Apply Through:<\/p>\n
cabi.ciphr-irecruit.com<\/p>\n","protected":false},"author":2,"featured_media":0,"template":"","meta":{"_promoted":"","_job_location":"","_application":"http:\/\/cabi.ciphr-irecruit.com","_company_name":"CABI (Centre for Agriculture and Biosciences International)","_company_website":"http:\/\/www.cabi.org","_company_tagline":"CABI (Centre for Agriculture and Biosciences International) is an international not-for-profit organization that improves people\u2019s lives worldwide by providing information and applying scientific expertise to solve problems in agriculture and the environment. Our approach involves putting inf... read moreormation, skills and tools into people's hands. CABI's 48 member countries guide and influence our work which is delivered by scientific staff based in our global network of centres","_company_twitter":"","_company_video":"","_filled":0,"_featured":0,"_remote_position":0,"_job_salary":"","_job_salary_currency":"","_job_salary_unit":""},"job_listing_region":[692],"job-categories":[704,715,693],"job-types":[687],"class_list":{"0":"post-92968","1":"job_listing","2":"type-job_listing","3":"status-publish","4":"hentry","5":"job_listing_region-nairobi","7":"job-type-full-time"},"jetpack_sharing_enabled":true,"_links":{"self":[{"href":"https:\/\/jobs.dataaxisnode.com\/kenya\/wp-json\/wp\/v2\/job-listings\/92968","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/jobs.dataaxisnode.com\/kenya\/wp-json\/wp\/v2\/job-listings"}],"about":[{"href":"https:\/\/jobs.dataaxisnode.com\/kenya\/wp-json\/wp\/v2\/types\/job_listing"}],"author":[{"embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/kenya\/wp-json\/wp\/v2\/users\/2"}],"wp:attachment":[{"href":"https:\/\/jobs.dataaxisnode.com\/kenya\/wp-json\/wp\/v2\/media?parent=92968"}],"wp:term":[{"taxonomy":"job_listing_region","embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/kenya\/wp-json\/wp\/v2\/job_listing_region?post=92968"},{"taxonomy":"job_listing_category","embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/kenya\/wp-json\/wp\/v2\/job-categories?post=92968"},{"taxonomy":"job_listing_type","embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/kenya\/wp-json\/wp\/v2\/job-types?post=92968"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}