Scope of Work:\u00a0<\/p>\n
\tThe Program Associate will support all administrative functions of the Emergency Unit, including logistics, finance, human resources, and events management. As part of the Program Associate\u2019s career development and learning, the PA will have the opportunity to deploy (in-country or remote) to IRC Country Programs and gain on-the-job experience supporting a humanitarian response. In addition, the PA will have access to several online courses through the IRC\u2019s learning platform, and if funding allows, additional trainings can also be considered. The PA will gain exposure and skills related to international humanitarian and development work within the context of the IRC. The PA will also have the opportunity to gain technical insight and experience in areas of particular interest to them whenever possible.<\/p>\n
Essential Job Functions:\u00a0<\/p>\n
Administrative\/Travel<\/p>\n
\tSupport travel and lodging arrangements for EMU staff.
\n\tVisa application support including preparing visa letters, embassy runs, etc. for EMU staff
\n\tProvide support to all EMU staff attending HEAT training, including liaising with the Training Center to sign up staff and handle logistics\/travel to and from the training. \u00a0\u00a0<\/p>\n
People and Culture & Orientation<\/p>\n
\tProcess P&C, IT, and Finance paperwork related to onboarding of new EMU staff\u00a0
\n\tSchedule orientation sessions for new Emergency Unit staff and related logistics
\n\tPerform administrative tasks related to staff recruitment\u00a0
\n\tTrack and report on annual leave and sick leave balances for all Emergency Unit staff
\n\tSupport different staff\u2011appreciation activities, including managing the Extra Mile Award, supporting on delivery of individual appreciation opportunities, and helping process award\u2011prize payments<\/p>\n
Procurement and Payments<\/p>\n
\tProvide support to field teams with INTEGRA, the IRCs ERP platform.\u00a0
\n\tCarry out procurement of supplies and services on the INTEGRA platform and any other portals approved by our Global procurement team.\u00a0
\n\tProcess vendor invoices, travel reimbursements, contract payments, wire transfers, and donations to partner organizations for emergency unit operations using INTEGRA
\n\tManage several corporate credit cards, record transactions, and properly file the receipts
\n\tProcure, track, and distribute assets to EMU staff (laptops, mobile phones, satellite phones, etc.)
\n\tManage monthly subscription services (phone plans, travel services, etc) and maintain an updated database at all times (add\/delete staff as needed in a timely manner)
\n\tCollect and input into INTEGRA all bank and payment information for all new staff, vendors, consultants and subgrantees.<\/p>\n
Events Management<\/p>\n
\tAssist in planning EMU annual conference
\n\tProvide scheduling and note-taking support to Senior Management Team meetings when requested
\n\tAssist in organizing speakers, logistics, technical support, and agenda for all Weekly calls
\n\tOccasionally manage calendars and high-level meetings for other Senior Management Team<\/p>\n
Key Working Relationships\u00a0<\/p>\n
\tPosition Reports to: \u00a0Emergency Support & Deployment Coordinator, EMU
\n\tWorks closely with: Senior Director, People & Operations; Deployment Manager; Senior Director, Fundraising & Finance; Grants Coordinator, Sr. Finance Analyst \u00a0 \u00a0 \u00a0 \u00a0\u00a0
\n\tActively Supports: 70+ Emergency Unit staff (largely remotely)<\/p>\n
Requirements<\/p>\n
\tStrong interest in humanitarian aid and a desire to gain hands-on experience and exposure to the field.
\n\tAttention to detail and ability to handle multiple, competing deadlines and priorities in a dynamic environment.
\n\tFamiliarity with basic budgeting and accounting helpful.
\n\tExcellent interpersonal communication skills and ability to work in a multi-cultural environment.
\n\tAbility to thrive in a dynamic environment, within and across departments\/functions and develop positive relationships with local and remote staff.
\n\tAbility to work in high stress environment with multiple and competing demands.
\n\tAbility to work independently as needed.
\n\tAbility to exercise good judgment and maintain confidential information.
\n\tCustomer service orientation with desire to find creative and timely solutions for field teams.
\n\tStrong comfort level in standard PC office software such as Word, Outlook, Excel, PowerPoint preferred.
\n\tExcellent oral and written communications skills English required.
\n\tMulti-lingual skills advantageous \u2013 with priority placed or French, Spanish, and Arabic.<\/p>\n
go to method of application \u00bb<\/p>\n
Use the link(s) below to apply on company website. \u00a0<\/p>\n
Apply Through:<\/p>\n","protected":false},"author":2,"featured_media":0,"template":"","meta":{"_promoted":"","_job_location":"","_application":"","_company_name":"International Rescue Committee","_company_website":"https:\/\/www.rescue.org\/","_company_tagline":"The International Rescue Committee is a global humanitarian aid, relief and development nongovernmental organization.","_company_twitter":"","_company_video":"","_filled":0,"_featured":0,"_remote_position":0,"_job_salary":"","_job_salary_currency":"","_job_salary_unit":""},"job_listing_region":[692],"job-categories":[693,703],"job-types":[688],"class_list":{"0":"post-93067","1":"job_listing","2":"type-job_listing","3":"status-publish","4":"hentry","5":"job_listing_region-nairobi","7":"job-type-hybrid"},"jetpack_sharing_enabled":true,"_links":{"self":[{"href":"https:\/\/jobs.dataaxisnode.com\/kenya\/wp-json\/wp\/v2\/job-listings\/93067","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/jobs.dataaxisnode.com\/kenya\/wp-json\/wp\/v2\/job-listings"}],"about":[{"href":"https:\/\/jobs.dataaxisnode.com\/kenya\/wp-json\/wp\/v2\/types\/job_listing"}],"author":[{"embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/kenya\/wp-json\/wp\/v2\/users\/2"}],"wp:attachment":[{"href":"https:\/\/jobs.dataaxisnode.com\/kenya\/wp-json\/wp\/v2\/media?parent=93067"}],"wp:term":[{"taxonomy":"job_listing_region","embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/kenya\/wp-json\/wp\/v2\/job_listing_region?post=93067"},{"taxonomy":"job_listing_category","embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/kenya\/wp-json\/wp\/v2\/job-categories?post=93067"},{"taxonomy":"job_listing_type","embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/kenya\/wp-json\/wp\/v2\/job-types?post=93067"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}