An administrative assist serves as the first point of contact for an organization while providing essential administrative support to ensure smooth daily operations. The role also includes coordinating schedules, managing appointments, and supporting meetings through preparation of documents, booking venues, and taking minutes where required. Overall, the candidate should be highly competent administrator with strong organizational skills, excellent communication and persuasion abilities, and the capacity to manage multiple priorities across administrative, sales, and marketing functions.<\/p>\n
Office Administration<\/p>\n
\tManage day-to-day office operations to ensure efficiency and smooth workflow
\n\tMaintain office supplies inventory and coordinate procurement
\n\tMonitoring office supplies, coordinating procurement, coordinate travel arrangements and logistics for staff and visitors<\/p>\n
Communication & Correspondence<\/p>\n
\tHandle incoming calls, emails, and correspondence in a professional manner
\n\tDraft, proofread, and distribute internal and external communications
\n\tAct as a liaison between departments, clients, and external stakeholders<\/p>\n
Scheduling & Coordination<\/p>\n
\tManage calendars, appointments, and meeting schedules for management
\n\tCoordinate meetings, including booking venues, preparing agendas, and taking minutes
\n\tArrange travel logistics (flights, accommodation, transport)<\/p>\n
Document Management<\/p>\n
\tPrepare reports, presentations, and administrative documents
\n\tMaintain accurate records and databases
\n\tEnsure confidentiality and proper handling of sensitive information<\/p>\n
Social Media & Digital Content Support<\/p>\n
\tConduct basic market or industry research to support content development
\n\tCreate and schedule basic content for company social media platforms
\n\tProvide input for blogs, articles, or website updates where required
\n\tMonitor engagement and provide basic performance feedback (likes, reach, inquiries)<\/p>\n
\u00a0Support to Management<\/p>\n
\tProvide administrative support to senior staff and management teams
\n\tAssist in preparing reports and performance data
\n\tFollow up on action points and deadlines<\/p>\n
Client & Visitor Management<\/p>\n
\tReceive and attend to visitors in a professional manner
\n\tSupport client onboarding documentation and coordination
\n\tEnsure a positive front-office experience<\/p>\n
Compliance & Record Keeping<\/p>\n
\tEnsure adherence to company policies and administrative procedures
\n\tSupport audit processes by maintaining accurate documentation
\n\tAssist in compliance-related administrative tasks<\/p>\n
KNOWLEDGE, SKILLS, AND EXPERIENCE:<\/p>\n
\tBachelor\u2019s degree\/ Diploma in Business Administration & Management, Quality Management, Public relations, Marketing or related field.
\n\tProficiency in MS Office and quality management software\/tools, process mapping and workflow analysis
\n\tExperience in implementing or maintaining a QMS.
\n\tExperience in conducting audits and handling compliance processes is an added advantage.
\n\tStrong understanding of risk management and mitigation practices
\n\tStrong written and verbal communication skills.
\n\tTeam oriented, highly motivated, energetic, innovative and enthusiastic.
\n\tA person of Integrity<\/p>\n
go to method of application \u00bb<\/p>\n
Use the link(s) below to apply on company website. \u00a0<\/p>\n
Apply Through:<\/p>\n","protected":false},"author":2,"featured_media":0,"template":"","meta":{"_promoted":"","_job_location":"","_application":"","_company_name":"Q-Sourcing Servtec Group","_company_website":"http:\/\/qsourcing.com","_company_tagline":"Q-Sourcing Servtec Group is a global management consulting firm that helps people make significant improvements to their business performance and realize their most important career goals. With over 15 years in business and a combined 25 years plus personnel experience, we have built a company un... read moreiquely equipped to provide quality personnel & skill individuals to improve productivity through customized services. Q-Sourcing Servtec group is a member of Servtec International Group, a business solutions group with presence in over 13 countries worldwide with consistent excellence in Human Resources Management, Training, Fire Fighting and SHEQ support.\u00a0At Q-Sourcing Servtec Group, we are known for neatly solving the most complex business challenges through innovative offerings.","_company_twitter":"","_company_video":"","_filled":0,"_featured":0,"_remote_position":0,"_job_salary":"","_job_salary_currency":"","_job_salary_unit":""},"job_listing_region":[692],"job-categories":[715,693,708],"job-types":[687],"class_list":{"0":"post-93611","1":"job_listing","2":"type-job_listing","3":"status-publish","4":"hentry","5":"job_listing_region-nairobi","7":"job-type-full-time"},"jetpack_sharing_enabled":true,"_links":{"self":[{"href":"https:\/\/jobs.dataaxisnode.com\/kenya\/wp-json\/wp\/v2\/job-listings\/93611","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/jobs.dataaxisnode.com\/kenya\/wp-json\/wp\/v2\/job-listings"}],"about":[{"href":"https:\/\/jobs.dataaxisnode.com\/kenya\/wp-json\/wp\/v2\/types\/job_listing"}],"author":[{"embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/kenya\/wp-json\/wp\/v2\/users\/2"}],"wp:attachment":[{"href":"https:\/\/jobs.dataaxisnode.com\/kenya\/wp-json\/wp\/v2\/media?parent=93611"}],"wp:term":[{"taxonomy":"job_listing_region","embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/kenya\/wp-json\/wp\/v2\/job_listing_region?post=93611"},{"taxonomy":"job_listing_category","embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/kenya\/wp-json\/wp\/v2\/job-categories?post=93611"},{"taxonomy":"job_listing_type","embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/kenya\/wp-json\/wp\/v2\/job-types?post=93611"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}