Overall Purpose:<\/p>\n
\tThe main purpose of this role is to assist the stocks controller in monitoring and controlling stocks for our vegetable oil operations assets in the Oilseeds Asset in Mombasa.
\n\tAssist in monitoring all receipt cargo from ship operations, transfers from external facilities or internal tanks, measurement of stocks in tanks to determine outturn, monitor load outs to clients\u2019 trucks and wagon, transfer out to other facilities or internal tanks. Closely monitor and track any deviations between the book and physical balance.
\n\tAssist to create and maintain accurate client records, client cargo balances, and client cargo movements.
\n\tAssist in monitoring the performance of the weighbridge, tank measurement equipment, and coordinate with personnel involved to ensure stocks accuracy.
\n\tReport any deviation in performances of tank vs weighbridge vs tank measurement equipment to management.
\n\tEnsure the products are delivered to the right clients\/transporters on time, to the quality and quality required, and within the agreed contractual parameters.
\n\tAssist the management of the asset in ensuring client and transporter needs are met by closely coordinating with the relevant stakeholders.
\n\tAssist in planning daily logistics activities such as product receipt, dispatch, transfer under storage, ensuring best in class management skills to promote effectiveness. Assist in planning ship operations activities such product receipt or loading.<\/p>\n
Main Responsibilities:<\/p>\n
\tAccountable for the stocks keeping at asset. Includes creation of stocks sheet, updating cargo receipt, cargo dispatch, and cargo transfers between tanks and between facilities.
\n\tAccountable for any cargo discrepancies during cargo receipt, dispatch, or transfer. Should account for any discrepancy, be it positive or negative, providing justification and root causes for deviations to management
\n\tAccountable for timely sharing of stocks reports to internal and external stakeholders ensuring accuracy at all times
\n\tAccountable for updating the terminal inventory management system on client and customs releases, and managing manual and electronic filing of the same
\n\tAccountable for managing and maintaining equipment used for stocks measurements e.g tank dipping tapes, thermometers, and weighbridge. To coordinate with relevant departments to ensure the equipments are calibrated and kept in good condition
\n\tTake lead during stock take exercises on daily, monthly, yearly and zero out times. To thereafter prepare reports for closing out said exercises.
\n\tEnsure compliance with safety, environmental, and regulatory standards while promoting continuous improvement in logistics processes.
\n\tEnsure all operations meet FOSFA and PORAM recommended practices and aligned with LDC group business strategies and commitments to clients and transporters.
\n\tEnsure operations activities aligned with requirements for Customs Bonded Facilities as per EACCMA regulations.
\n\tEnsure accurate stocks are maintained by closely monitoring tank movements, weighbridge weights, and tank gauging equipment.
\n\tCoordinate with asset management, operations, execution and commercial teams on receipt, and release of cargo with all required documentation in place.<\/p>\n
Strategy and Development:<\/p>\n
\tContribute to the creation and implementation of stocks management best practices, SHE and PSM practices, Customer Service and Centricity, logistics best practices, Energy and Sustainability initiatives, Customs Bonded Facilities management.
\n\tContribute to cost saving practices across the asset processes to promote profitability while eliminating process wastes<\/p>\n
General and Task Management:<\/p>\n
\tChecking the line-up, monitoring of Tank parameters through ATG readings, tank preparation for dispatch to various units and to offsite terminals (rail and road terminal & marine terminal), which includes tank settling, mixing, product sampling, Monitoring pumps,
\n\tRoutine checkup of area for any abnormality.
\n\tActively attending fire\/safety training programs
\n\tAssist in guiding blending activities related to product
\n\tWatch out levels & temperatures closely for all products and make sure all is maintained in accordance to FOSFA.
\n\tReport any issues for the Tank management system for maintenance team keeping system operate to standard always.
\n\tEnsures all cargo releases are in order before delivery is commenced.
\n\tUpdating Daily stocks per vessel, client, tanks, showing physical stocks and balances.
\n\tMake sure outturn is done in accordance to Fosfa guidelines such as temperatures.
\n\tCoordinate with Customs and agents for receiving the customs releases.
\n\tReport losses identifying root cause e.g slope tanks, weigh bridge, tank delivery etc.
\n\tSupport with finance and reconcile numbers having the zero out process done at the year end
\n\tAssist in planning, managing and evaluating stocks management liaising with internal stakeholders, suppliers, logistics providers, transportation companies and customers
\n\tAssist in creating and implementing best practice stocks management principles, policies and processes across the organization to improve performance and accuracy
\n\tMonitor quality, quantity, delivery times, and coordination with internal and external stakeholders for our own asset and leased assets.
\n\tMonitor daily stocks movements on the book Vs physical stocks and ensure no variances between Tank deliveries and weigh bridge by working closely with stocks personnel.
\n\tEnsure all tanks and their valves are secured and loading points as at loading gantry only.
\n\tReport any spillage and work on action to avoid recurrent from vessel or loading to trucks .
\n\tResolve problems concerning stocks systems, terminal inventory management systems, logistics systems, imports or exports or KRA issues and requirements .
\n\tEnsure FIFO is being followed as part of quality management initiatives.
\n\tSupport continuous improvement initiatives and identify inefficiencies and cost and time optimization opportunities
\n\tEnsure the integrity of inventory accuracy and manage stock movements
\n\tIdentify and resolve any inventory discrepancies and ensure inventory and system records are aligned
\n\tKeep track of slow moving stock and to ensure old stock balances are monitored and reported.
\n\tIdentify savings by removing waste\/spillages or unnecessary steps in the logistics process
\n\tInterpret trends and analyze and review data. Provide meaningful logistics data to others in the organization to aid customer service and cost improvements
\n\tEnsure IT systems in place are effective, maintained and accurate
\n\tEnsure metrics, reports, and process documentation is available.
\n\tHave the experience for creating discharge plan for ships to our shore tank terminal within the planned durations to avoid any demurrages
\n\tHave know how for spillages control, monitoring system losses, and generating solutions for that. \u00a0
\n\tEnsure efficient and strategic product allocations at owned and leased terminals considering insulated and non insulated products, ease of access by transporters, customs processes, and loading capabilities by each facility.
\n\tCommunicate with vessel crew ,Surveyors, and agents aligning the discharge sequence which shall ensure no demurrages for our vessels by using maximum lines for discharge, creating efficient discharge sequences, and planning receiving tanks. \u00a0
\n\tEnsure proper filing for all inspections,stocks ,dips for all facilities both physically and electronically.
\n\tEnsure all tanks are sealed for all facilities after being inspected and boxed and no transfer to commence without asset manager approval.
\n\tCoordinate wagon loading activities ensuring alignment with receiving facility.<\/p>\n
Qualifications<\/p>\n
Experience:<\/p>\n
\t3-5 years experience in a bulk storage terminal or warehouse, port operations, or similar experience.<\/p>\n
Knowledge:<\/p>\n
\tgood background in food industry
\n\tstocks management in a manufacturing or logistics environment
\n\timport\/export port operations
\n\tcontinuous improvement initiatives
\n\troot cause analysis
\n\tcustomer centricity approach
\n\tmanaging teams<\/p>\n
Education:<\/p>\n
\tDegree certificate in Logistics Management, Warehouse Operations,\u00a0 or a relevant field.<\/p>\n
Languages:<\/p>\n
\tEnglish
\n\tKiswahili<\/p>\n
Systems\/Applications:<\/p>\n
\tTerminal Management Inventory & Control Systems
\n\tCustoms iCMS system
\n\tAutomatic Tank Gauging Management Systems
\n\tMS Office (Excel, Word, Powerpoint)<\/p>\n
Technical\/ Functional skills:<\/p>\n
\tTertiary qualifications in Occupational Health and Safety and comprehensive knowledge in the regulations and code of practice
\n\tKnowledge of Hazard Management principles
\n\tAccident investigation skills and preparation of comprehensive report with recommendations
\n\tCommitment to adhere to LDC workplace health and safety procedures, policies and relevant statutory legislation.
\n\tAptitude for understanding the risks and precautions associated with the equipment in their area of responsibility.
\n\tAptitude to use common language skills for reading and verbal communication.
\n\tAptitude to interpret information presented on the computer based control system and information gathered from regular visual inspections of the physical state of operation in the field and to use this information to make appropriate decisions that will result in quality, efficiency and throughput targets are met.
\n\tHighly skilled communicator with the ability to form and maintain good relationships internally and externally
\n\tStrong interpersonal, negotiation and influencing skills
\n\tCustomer focused and able to coordinate loading for clients.
\n\tProven analytical, problem solving and organizational skills
\n\tStrong planning skills with the ability to handle multiple projects through to completion and to manage competing priorities
\n\tConflict management skills
\n\tNegotiation skills
\n\tCommercial and financial acumen with a full understanding of the impact of failure in terms of business cost, production schedules and customer order fulfilment
\n\tExcellent attention to details.
\n\tStrong proficiency in Microsoft Office.
\n\tFamiliarity with ISO procedures such as ISO 9001 and how to internally audit processes.<\/p>\n
Dimension and context:<\/p>\n
\tConduct benchmarking on key technologies, platforms, and processes to identify and drive competitive opportunities.
\n\tPreparation of presentation and reports focusing on KPIs for department and share with asset management
\n\tDevelop SOPs for key processes
\n\tWork to enhance automation of current manual technical activities
\n\tSkill to identify and resolve problems in a timely manner<\/p>\n
Interactions\/ interface:<\/p>\n
\tShould be able to communicate properly with Transporters, clients and colleagues when needed.
\n\tDevelop and maintain strong relationships with all connected with the logistics process from transporter & Clients
\n\tStreamline communications through correct channels
\n\tEnsure all orders are dispatched on time with right quantities and quality
\n\tEnsure products are shipped appropriately to ensure quality of goods during transportation
\n\tEnsure compliance with import\/export regulations\/customs regulations and legal and health and safety requirements
\n\tSupport new business initiatives and projects and contribute to review meetings and change processes. Ensure effective logistics implementation takes place relating to the changes
\n\tTake responsibility for accuracy of storage and labelling to ensure correct products reach correct customers at the correct time
\n\tHave good KRA systems knowledge & regulations, FOSFA and PORAM specs and KEBS standards.
\n\tFamiliar with Palm oil types, classifications and all FOSFA handling requirements
\n\tGood knowledge in palm oil value chain processes.<\/p>\n
Work environment and Additional information:<\/p>\n
\tThis position requires patience, concentration, and eye for detail to avoid mistakes that will lead to a big losses
\n\tSupports, encourages and develop team.
\n\tProactively contribute to creating a good team atmosphere .
\n\tAnticipates and overcomes obstacles .
\n\tMakes useful links to arrive at insightful plans and solutions when required.
\n\tEmbraces personal challenge .
\n\tConfident, rounded thinking.
\n\tTakes ownership for team cohesion .
\n\tSelf-aware.
\n\tIs resilient, optimistic and open to change .
\n\tHas an Adult-Adult, collaborative approach to others .
\n\tSelf-starter and able to motivate others .<\/p>\n
Additional Information<\/p>\n
Problem solving:<\/p>\n
\tAbility to work alone for long periods with minimum direction and instruction and exercise a responsibility for own work.
\n\tSkill to identify and resolve problems in a timely manner
\n\tStrong analytical skills,
\n\tFollow Root Cause Analysis methods such as fish bone analysis for identifying and solving problems
\n\tDevelop business continuity plans to minimize impact on asset operations regarding facility and asset availability<\/p>\n
Audits:<\/p>\n
\tCoordination with both industry, accounts and controllers to have accurate reports
\n\tAble to audit logistics processes and activities and ensure SOP duly followed
\n\tConducting OH&S system audits to ensure compliance with OH&S system and policies by contractors and suppliers
\n\tMaintaining audit documentation and records
\n\tProvision of audit reports to management
\n\tReview audit\/non audit action requests and determine trends<\/p>\n
Leadership Capabilities:<\/p>\n
\tRelationship Management – Oversees relationships and fosters long-term partnerships
\n\tChange Management – Gains foundational knowledge of change management principles and processes
\n\tBusiness Acumen – Applies financial and operational knowledge to make informed decisions
\n\tThought Leadership and Subject Matter Expertise – Demonstrates deep subject knowledge and applies it to solve functional challenges
\n\tData Literacy – Applies data analysis to inform decisions and create actionable insights
\n\tDigital Aptitude – Applies digital solutions to improve workflows and solve problems<\/p>\n
Diversity & Inclusion<\/p>\n
\tLDC is driven by a set of shared values and high ethical standards, with diversity and inclusion being part of our DNA. LDC is an equal opportunity employer committed to providing a working environment that embraces and values diversity, equity and inclusion.
\n\tLDC encourages diversity, supports local communities and environmental initiatives. We encourage people of all backgrounds to apply.<\/p>\n
Sustainability<\/p>\n
\tSustainable value is at the heart of our purpose as a company.
\n\tWe are passionate about creating fair and sustainable value, both for our business and for other value chain stakeholders: our people, our business partners, the communities we touch and the environment around us<\/p>\n
What We Offer<\/p>\n
\tWe provide a dynamic and stimulating international environment, which will stretch and develop your abilities and channel your skills and expertise\u00a0with outstanding career development opportunities in one of the largest and most solid private companies in the world.<\/p>\n
Our Benefits<\/p>\n
\tCompetitive salary and benefits\u200b\u200b\u200b\u200b\u200b\u200b
\n\tHybrid work available (not applicable to all roles)
\n\tPrivate Pension contributions
\n\tAccess to Training and Development
\n\tAccess to Concierge Partnerships
\n\tMeals for some employees in the assets
\n\tTransport for employees in the asset facilities
\n\tPrivate Medical Insurance\u00a0
\n\t21 Days leave\u00a0
\n\tLife Insurance<\/p>\n
Apply Through:<\/p>\n
jobs.smartrecruiters.com<\/p>\n","protected":false},"author":2,"featured_media":0,"template":"","meta":{"_promoted":"","_job_location":"","_application":"http:\/\/jobs.smartrecruiters.com","_company_name":"Louis Dreyfus Company","_company_website":"http:\/\/www.ldc.com","_company_tagline":"Louis Dreyfus Company is a leading merchant and processor of agricultural goods. Our activities across a diversified range of business lines span the entire value chain, from origination to distribution, helping to feed and clothe up to 500 million people every year. Our strong values, rich herit... read moreage, and clear vision for a safe and sustainable future guide us in our work to contribute to the global effort of providing sustenance for a growing population.","_company_twitter":"","_company_video":"","_filled":0,"_featured":0,"_remote_position":0,"_job_salary":"","_job_salary_currency":"","_job_salary_unit":""},"job_listing_region":[772],"job-categories":[711,693,698],"job-types":[1166],"class_list":{"0":"post-94337","1":"job_listing","2":"type-job_listing","3":"status-publish","4":"hentry","5":"job_listing_region-mombasa","7":"job-type-full-time-hybrid"},"jetpack_sharing_enabled":true,"_links":{"self":[{"href":"https:\/\/jobs.dataaxisnode.com\/kenya\/wp-json\/wp\/v2\/job-listings\/94337","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/jobs.dataaxisnode.com\/kenya\/wp-json\/wp\/v2\/job-listings"}],"about":[{"href":"https:\/\/jobs.dataaxisnode.com\/kenya\/wp-json\/wp\/v2\/types\/job_listing"}],"author":[{"embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/kenya\/wp-json\/wp\/v2\/users\/2"}],"wp:attachment":[{"href":"https:\/\/jobs.dataaxisnode.com\/kenya\/wp-json\/wp\/v2\/media?parent=94337"}],"wp:term":[{"taxonomy":"job_listing_region","embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/kenya\/wp-json\/wp\/v2\/job_listing_region?post=94337"},{"taxonomy":"job_listing_category","embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/kenya\/wp-json\/wp\/v2\/job-categories?post=94337"},{"taxonomy":"job_listing_type","embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/kenya\/wp-json\/wp\/v2\/job-types?post=94337"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}