Reports to: Operations Manager<\/p>\n
About the Role<\/p>\n
\tWe are seeking a highly organized, proactive, and reliable Executive Assistant \/ Office Manager to support the smooth running of our Nairobi operations. This role combines administrative excellence with office coordination and will be critical in supporting the Operations Manager and the entire technical team.
\n\tYou will act as the backbone of the Nairobi office \u2014 handling scheduling, logistics, documentation, and day-to-day administrative tasks while ensuring everything runs efficiently.<\/p>\n
Key Responsibilities<\/p>\n
\tProvide high-level administrative support to the Operations Manager and technical team
\n\tManage calendars, schedule meetings, and coordinate with the US-based team across time zones
\n\tHandle travel logistics and accommodation arrangements when required
\n\tOrganize and maintain office operations in the coworking space
\n\tPrepare and organize documents, reports, and presentations
\n\tAssist with monthly billable hours tracking and basic data entry for invoicing
\n\tManage incoming calls, emails, and general correspondence
\n\tMaintain accurate records of staff schedules, leave, and timesheets
\n\tSupport onboarding processes for new team members
\n\tHandle general office administration (supplies, facilities coordination, etc.)
\n\tPerform other administrative and coordination tasks as assigned by the Operations Manager or Owner<\/p>\n
Requirements & Qualifications<\/p>\n
\tMinimum 3\u20135 years of experience as an Executive Assistant, Administrative Assistant, or Office Manager
\n\tExcellent organizational and multitasking skills with strong attention to detail<\/p>\n
Apply Through:<\/p>\n","protected":false},"author":2,"featured_media":0,"template":"","meta":{"_promoted":"","_job_location":"","_application":"","_company_name":"World Network Systems","_company_website":"http:\/\/N%20\/%20A","_company_tagline":"Welcome to World Network Systems, your trusted IT partner for businesses of all sizes. Our team specializes in managed IT services, including hotel IT support, network cabling, and cloud computing solutions. Whether you need an outsourced IT department or assistance with PC deployment and WiFi insta... read morellation, we are here to help you streamline your technology and boost your productivity today!","_company_twitter":"","_company_video":"","_filled":0,"_featured":0,"_remote_position":0,"_job_salary":"","_job_salary_currency":"","_job_salary_unit":""},"job_listing_region":[692],"job-categories":[711,715,693],"job-types":[1244],"class_list":{"0":"post-94378","1":"job_listing","2":"type-job_listing","3":"status-publish","4":"hentry","5":"job_listing_region-nairobi","7":"job-type-full-time-onsite"},"jetpack_sharing_enabled":true,"_links":{"self":[{"href":"https:\/\/jobs.dataaxisnode.com\/kenya\/wp-json\/wp\/v2\/job-listings\/94378","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/jobs.dataaxisnode.com\/kenya\/wp-json\/wp\/v2\/job-listings"}],"about":[{"href":"https:\/\/jobs.dataaxisnode.com\/kenya\/wp-json\/wp\/v2\/types\/job_listing"}],"author":[{"embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/kenya\/wp-json\/wp\/v2\/users\/2"}],"wp:attachment":[{"href":"https:\/\/jobs.dataaxisnode.com\/kenya\/wp-json\/wp\/v2\/media?parent=94378"}],"wp:term":[{"taxonomy":"job_listing_region","embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/kenya\/wp-json\/wp\/v2\/job_listing_region?post=94378"},{"taxonomy":"job_listing_category","embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/kenya\/wp-json\/wp\/v2\/job-categories?post=94378"},{"taxonomy":"job_listing_type","embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/kenya\/wp-json\/wp\/v2\/job-types?post=94378"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}