Overall Purpose of the Job<\/p>\n
\tTo provide office administrative support in the Grants, Partnerships and Projects Office by ensuring efficient day-to-day operations and supporting the offices of the Executive Assistant to the Director General (DG).
\n\tServe as the focal administrative staff and offer secretariat support managing icipe\u2019s affiliation as a Stockholm Convention Regional Centre, Kenya (SCRC, Kenya) under the Stockholm Convention on Persistent Organic Pollutants (POPs).<\/p>\n
Specific duties<\/p>\n
\tDG Office Reception and DG\u2019s Executive Assistant Office
\n\tSupport the Organization\u2019s correspondence and support the preparation of
\n\tcommunication letters and responses to external stakeholders, with accurate information.
\n\tAssist in updating the contact database for icipe.
\n\tAssist with the preparation of Executive Board and Governing Council file documents.
\n\tOffer administrative support to the Director General’s Office, including raising required payment requests and correspondence dispatch.
\n\tAssist in coordinating the organization\u2019s guests’ visits and travel logistics.
\n\tSupport in procurement and ensuring the DG Office supplies are in place.
\n\tProvide Support to the Grants, Partnerships and Projects Office
\n\tFiling of print documents related to Projects, Partner Agreements, Memorandum of
\n\tUnderstanding (MoU), Material Transfer Agreements (MTAs), and other partnership engagement documents in the Grants Office, including all relevant correspondence, and ensuring they are properly archived and retrievable
\n\tProvide logistical and technical support to the Grants Office in organizing Institutional Events.
\n\tLiaise with finance and procurement teams in following up on requisitions, payments, and purchase orders related to the Director General\u2019s Office.
\n\tProvide support to colleagues in program and finance as well as grants office to ensure timely submission of project reports.
\n\tAny other tasks assigned by the Supervisor.
\n\tServe as the focal administrative staff and offer secretariate support managing icipe\u2019s affiliation as a Stockholm Convention Regional Centre, Kenya (SCRC, Kenya) under the
\n\tStockholm Convention on Persistent Organic Pollutants (POPs).
\n\tProvide logistical support to icipe Stockholm Convention Regional Centre (SCRC), Kenya, in convening and hosting the SCRC\/UNEP Events.
\n\tProvide all the support required to prepare the financial report and document the Workshop proceedings and prepare the technical reports<\/p>\n
Requirements\/ qualifications<\/p>\n
\tDiploma in Business Administration \/ Management\/Public Administration, Operations Management or a related field.
\n\tAt least 1 year of progressively responsible work experience at national levels in office administration and project management in corporate field. NGO experience is desired.
\n\tExperience in events management skills including reporting writing.
\n\tProven experience in office management, basic financial management and excellent record keeping.
\n\tDemonstrable writing skills and experience in documentation of proceedings, including techniques of research program administration.
\n\tPossesses excellent interpersonal skills, organizational skills and pays great attention to detail.
\n\tAdvanced computer skills, including Microsoft windows and Microsoft office suite
\n\tAbility to write reports, and office correspondence.<\/p>\n
go to method of application \u00bb<\/p>\n
Use the link(s) below to apply on company website. \u00a0<\/p>\n
Apply Through:<\/p>\n","protected":false},"author":2,"featured_media":0,"template":"","meta":{"_promoted":"","_job_location":"","_application":"","_company_name":"icipe - International Centre of Insect Physiology and Ecology","_company_website":"http:\/\/www.icipe.org","_company_tagline":"International Centre of Insect Physiology and Ecology (icipe) is a pan-African Centre of excellence in research for development and capacity building in insect science and its applications. Its mission is to help alleviate poverty, ensure food and nutritional security and improve the overall heal... read moreth status of peoples of the tropics. It does so by developing and extending management tools and strategies for harmful and useful arthropods, while preserving the natural resource base. Since its establishment in 1970, icipe has become a significant contributor to science and innovation required to meet the health and food security challenges of sub-Saharan Africa. The Centre has achieved this status by developing alternative and environmentally friendly pest and vector management technologies and products that are effective, selective, non-polluting, non-resistance inducing, and are affordable to resource-limited rural and urban communities. icipe is headquartered in Nairobi, Kenya and has operations in more than 40 African countries as well as thriving partnerships with universities and research organizations across the world. Employing over 500 international and national staff, icipe also has approximately 150 graduate students who contribute to its research portfolio annually","_company_twitter":"","_company_video":"","_filled":0,"_featured":0,"_remote_position":0,"_job_salary":"","_job_salary_currency":"","_job_salary_unit":""},"job_listing_region":[692],"job-categories":[710,715,708],"job-types":[687],"class_list":{"0":"post-94389","1":"job_listing","2":"type-job_listing","3":"status-expired","4":"hentry","5":"job_listing_region-nairobi","7":"job-type-full-time"},"jetpack_sharing_enabled":true,"_links":{"self":[{"href":"https:\/\/jobs.dataaxisnode.com\/kenya\/wp-json\/wp\/v2\/job-listings\/94389","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/jobs.dataaxisnode.com\/kenya\/wp-json\/wp\/v2\/job-listings"}],"about":[{"href":"https:\/\/jobs.dataaxisnode.com\/kenya\/wp-json\/wp\/v2\/types\/job_listing"}],"author":[{"embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/kenya\/wp-json\/wp\/v2\/users\/2"}],"wp:attachment":[{"href":"https:\/\/jobs.dataaxisnode.com\/kenya\/wp-json\/wp\/v2\/media?parent=94389"}],"wp:term":[{"taxonomy":"job_listing_region","embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/kenya\/wp-json\/wp\/v2\/job_listing_region?post=94389"},{"taxonomy":"job_listing_category","embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/kenya\/wp-json\/wp\/v2\/job-categories?post=94389"},{"taxonomy":"job_listing_type","embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/kenya\/wp-json\/wp\/v2\/job-types?post=94389"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}