Initial Contract Duration<\/p>\n
\t1 year<\/p>\n
Key Functions and Accountabilities:<\/p>\n
Provide administrative and logistic support to the management EVAW Section Initiatives<\/p>\n
\tProvide administrative support to the Policy Advisor, Ending Violence against Women\/Deputy Chief of Section, Section Chief and Policy Specialists\u00a0
\n\tProvide administrative support in the preparation of programme work plans, budgets, and proposals on programme implementation arrangements;\u00a0
\n\tAssist in follow-up actions to implement operational activities;
\n\tProvide administrative support to the Policy Advisor, Ending Violence against Women\/Deputy Section Chief in monitoring the implementation of the Section biennial work-plan;
\n\tCollect and compile information\/data as required on programme related operations matters by the Policy Advisor, Ending Violence against Women\/Deputy Section and Policy Specialists in support of EVAW focus areas;\u00a0
\n\tPrepare information for the audit of programmes\/ projects and support implementation of audit recommendations;\u00a0
\n\tParticipate in Operations meetings for effectiveness, efficiency, coherence and impact of UN Women operational activities.<\/p>\n
Provide administrative support to the budgetary planning, monitoring and financial management of the section<\/p>\n
\tProvide administrative Support in the planning, tracking and recording of financial resources in accordance with UN Women rules and regulations.
\n\tPrepare budget revisions, create requisitions, register good receipts and assist in the preparation and follow up of cost-recovery bills in the Quantum system
\n\tProvide administrative support to the contributions management business process by compiling and recording contribution information and ensuring supporting documentation is properly maintained.
\n\tSupport and work with EVAW Section Policy Specialists in the creation of projects in Quantum, recording and tracking expenses and budgets in Quantum and Prism, including revising project awards and providing updates in project status in Quantum, in relation to issues such as the determination of unutilized funds; the operational and financial closure of projects etc.;
\n\tReview and monitor program budget expenditures and delivery on a monthly basis, review financial reports and other documents required by the Section to respond to donor queries;\u00a0
\n\tProvide administrative support in monitoring budget preparation and the continuous monitoring of finances of programmes\/projects; including the finalization of FACE forms.\u00a0<\/p>\n
Provide Operational and Administration support to the Section\u00a0<\/p>\n
\tUndertake all logistical, administrative and financial arrangements for organization for meetings, workshops, events, and missions;\u00a0
\n\tProvide inputs to the preparation of procurement plans for the Section and process procurement processes in close cooperation with the Division of Finance and Administration (DFA);\u00a0
\n\tMake travel arrangements for the Policy Advisor, Ending Violence against Women\/Deputy Section, Chief of Section, and other Policy Specialists in EVAW including travel requisitions and claims, preparation and processing of travels, ensuring appropriate entitlement calculation and other requirements are fulfilled.\u00a0<\/p>\n
Facilitate knowledge building and knowledge sharing<\/p>\n
\tProvide administrative support and synthesis of lessons learnt and best practices in operations related issues, including through knowledge networks and communities of practice related to programme operations;
\n\tProvide administrative support to the organization of training for the office staff and partners on programme and operations-related issues.<\/p>\n
The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.<\/p>\n
Competencies :<\/p>\n
Core Values:<\/p>\n
\tIntegrity;
\n\tProfessionalism;
\n\tRespect for Diversity.<\/p>\n
Core Competencies:<\/p>\n
\tAwareness and Sensitivity Regarding Gender Issues;
\n\tAccountability;
\n\tCreative Problem Solving;
\n\tEffective Communication;
\n\tInclusive Collaboration;
\n\tStakeholder Engagement;
\n\tLeading by Example.<\/p>\n
Functional Competencies:<\/p>\n
\tGood knowledge of administrative rules and regulations\u00a0
\n\tAbility to extract, interpret, analyze data and resolve operational problems;\u00a0
\n\tAbility to administer and execute administrative processes and transactions;\u00a0
\n\tAbility to create, edit and present information in clear and presentable formats;\u00a0
\n\tFocuses on result for the client and responds positively to feedback;
\n\tRemains calm, in control and good humored even under pressure;\u00a0
\n\tDemonstrates openness to change and ability to manage complexities.
\n\tAbility to manage data, documents, correspondence and reports information and workflow;\u00a0
\n\tStrong financial and budgeting skills;\u00a0
\n\tStrong IT skills.\u00a0<\/p>\n
Recruitment Qualifications:<\/p>\n
Education and Certification:\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0<\/p>\n
\tCompletion of secondary education is required.
\n\tSpecialized certificate in finance, accounting, management and\/or secretarial skills highly desirable.
\n\tBachelor’s degree in Business or Public Administration, or other University Degree is an asset.<\/p>\n
Experience:\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0<\/p>\n
\tAt least 6 years of progressively responsible experience in administration or programme management support;\u00a0
\n\tExperience in finance, budget management, and procurement is required;\u00a0
\n\tExperience in working in a computer environment using multiple office software packages is required;\u00a0
\n\tExperience in supporting a team is required
\n\tExperience in the use of a modern web-based ERP System, preferably Oracle Cloud, is desirable;
\n\tExperience within the UN System is desirable.<\/p>\n
Languages:\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0<\/p>\n
\tFluency in English is required.
\n\tKnowledge of another official UN language is desirable (French, Arabic, Chinese, Russian or Spanish).<\/p>\n
Apply Through:<\/p>\n
estm.fa.em2.oraclecloud.com<\/p>\n","protected":false},"author":2,"featured_media":0,"template":"","meta":{"_promoted":"","_job_location":"","_application":"http:\/\/estm.fa.em2.oraclecloud.com","_company_name":"UN Women","_company_website":"http:\/\/www.unwomen.org\/en","_company_tagline":"In July 2010, the United Nations General Assembly created UN Women, the United Nations Entity for Gender Equality and the Empowerment of Women. In doing so, UN Member States took an historic step in accelerating the Organization\u2019s goals on gender equality and the empowerment of women. The creation... read more of UN Women came about as part of the UN reform agenda, bringing together resources and mandates for greater impact. It merges and builds on the important work of four previously distinct parts of the UN system, which focused exclusively on gender equality and women\u2019s empowerment:","_company_twitter":"","_company_video":"","_filled":0,"_featured":0,"_remote_position":0,"_job_salary":"","_job_salary_currency":"","_job_salary_unit":""},"job_listing_region":[692],"job-categories":[773,693,850,1301,703],"job-types":[875],"class_list":{"0":"post-94542","1":"job_listing","2":"type-job_listing","3":"status-publish","4":"hentry","5":"job_listing_region-nairobi","7":"job-type-contract-full-time"},"jetpack_sharing_enabled":true,"_links":{"self":[{"href":"https:\/\/jobs.dataaxisnode.com\/kenya\/wp-json\/wp\/v2\/job-listings\/94542","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/jobs.dataaxisnode.com\/kenya\/wp-json\/wp\/v2\/job-listings"}],"about":[{"href":"https:\/\/jobs.dataaxisnode.com\/kenya\/wp-json\/wp\/v2\/types\/job_listing"}],"author":[{"embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/kenya\/wp-json\/wp\/v2\/users\/2"}],"wp:attachment":[{"href":"https:\/\/jobs.dataaxisnode.com\/kenya\/wp-json\/wp\/v2\/media?parent=94542"}],"wp:term":[{"taxonomy":"job_listing_region","embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/kenya\/wp-json\/wp\/v2\/job_listing_region?post=94542"},{"taxonomy":"job_listing_category","embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/kenya\/wp-json\/wp\/v2\/job-categories?post=94542"},{"taxonomy":"job_listing_type","embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/kenya\/wp-json\/wp\/v2\/job-types?post=94542"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}