Key Roles & Responsibility<\/p>\n
\tProvide administrative support to the Head of Cooperation, including scheduling, correspondence, travel arrangements, and logistics.
\n\tSupport in planning and organising meetings, workshops, and events with a strong focus on details and time management.
\n\tManage the Head of Cooperation\u00b4s calendar, meeting agendas, and document preparation.
\n\tPreparation of Sections DHL dispatch.
\n\tResponsible for maintaining the archive in order.
\n\tAssisting the team with travel logistics.
\n\tEnsure high-quality, professional communication by editing and proofreading materials, managing social media presence for the Head of Cooperation and the team, and maintaining effective internal and external communication channels.
\n\tMonitor and follow up on tasks, ensuring timelines are met.
\n\tPerform other duties as assigned by Head of Cooperation to ensure effective operations.
\n\tCooperate with other administrative functions within the Embassy.
\n\tThe work environment is dynamic and characterised by high tempo. Flexibility and ability to quickly adjust to change and new directives is essential.
\n\tThe above tasks are performed in a team and they are often closely connected and overlapping with other staff in the Section. The work requires close cooperation with all sections at the embassy, as well as with external parties.<\/p>\n
Skills, Qualifications & Experience<\/p>\n
\tUniversity degree\/diploma in administration or other field related to the post
\n\tMinimum (3) three years of experience in administrative work.
\n\tExperience from working as administrator, secretary or personal assistant. Experience from working in context of high pace and with short lead times
\n\tGood writing skills and strong attention to detail
\n\tVery good organisational and time management skills and commitment to on-time delivery
\n\tStrong communication skills, dynamic and proactive approach\/working methods.
\n\tFluent in English, both written and spoken
\n\tStrong team working skills; understanding the need to build and maintain contacts and networks
\n\tPunctual & Responsible
\n\tProficiency in basic MS Office programs: Word, Outlook, Excel, Facebook, Instagram. LinkedIn, X etc.<\/p>\n
What to expect as an employee;<\/p>\n
\tMedical Insurance + Pension benefits
\n\t28 days of annual leave
\n\tGym allowance and weekly wellness hour
\n\tCompetitive remuneration<\/p>\n
Apply Through:<\/p>\n
www.careers-page.com<\/p>\n","protected":false},"author":2,"featured_media":0,"template":"","meta":{"_promoted":"","_job_location":"","_application":"http:\/\/www.careers-page.com","_company_name":"Embassy of Sweden in Nairobi","_company_website":"http:\/\/www.swedenabroad.com\/nairobi","_company_tagline":"Welcome to the Embassy of Sweden in Nairobi The Embassy represents Sweden in Kenya, Somalia, Seychelles and Comoros. The Embassy also represents Sweden at United Nations Environment Programme (UNEP) and United Nations Human Settlements Programme (UN-HABITAT), the United Nations programmes with he... read moreadquarters in Nairobi. Sweden has an Honorary Consul in Mombasa, Kenya, as well as in Victoria, Seychelles. The Embassy has staff from the Ministry for Foreign Affairs, the Swedish International Development Cooperation Agency (Sida) and locally employed, all in all 67 persons. The Embassy is the largest Swedish Embassy worldwide. The Embassy works to further and promote the bilateral relations between Sweden and Kenya, as well as with Somalia, Seychelles and the Union of Comoros, by representing and advancing Swedish policies, interests and values in political and economic relations, development cooperation, trade and investment promotion and in cultural and information matters. It provides consular services and migration services. Policy areas and activities are represented by the following sections at the Embassy: ? Political and Trade Section ? Kenya Development Cooperation Section ? Somalia Section ? Administration and Consular Section ? Migration Section","_company_twitter":"","_company_video":"","_filled":0,"_featured":0,"_remote_position":0,"_job_salary":"","_job_salary_currency":"","_job_salary_unit":""},"job_listing_region":[692],"job-categories":[704,1343,693,708],"job-types":[687],"class_list":{"0":"post-95185","1":"job_listing","2":"type-job_listing","3":"status-publish","4":"hentry","5":"job_listing_region-nairobi","7":"job-type-full-time"},"jetpack_sharing_enabled":true,"_links":{"self":[{"href":"https:\/\/jobs.dataaxisnode.com\/kenya\/wp-json\/wp\/v2\/job-listings\/95185","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/jobs.dataaxisnode.com\/kenya\/wp-json\/wp\/v2\/job-listings"}],"about":[{"href":"https:\/\/jobs.dataaxisnode.com\/kenya\/wp-json\/wp\/v2\/types\/job_listing"}],"author":[{"embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/kenya\/wp-json\/wp\/v2\/users\/2"}],"wp:attachment":[{"href":"https:\/\/jobs.dataaxisnode.com\/kenya\/wp-json\/wp\/v2\/media?parent=95185"}],"wp:term":[{"taxonomy":"job_listing_region","embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/kenya\/wp-json\/wp\/v2\/job_listing_region?post=95185"},{"taxonomy":"job_listing_category","embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/kenya\/wp-json\/wp\/v2\/job-categories?post=95185"},{"taxonomy":"job_listing_type","embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/kenya\/wp-json\/wp\/v2\/job-types?post=95185"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}