Scope of Work<\/p>\n
Administer and implement HR strategies and policies in full compliance with UN Women rules, regulations, and HR policies and guidelines:<\/p>\n
\tProvide general, standard information to the management and staff on HR strategies, rules and regulations;
\n\tIdentify ways in which the administrative needs can be met within existing policies; interpret processes and procedures, anticipate and manage operational requirements;
\n\tFacilitate responses to audit findings recommendations and prepare written response to queries concerning HR related matters.\u00a0<\/p>\n
Provide HR administrative and logistical services in full compliance with UN Women rules, regulations, and HR policies and guidelines:<\/p>\n
\tProvide administrative coordination in the extension of contracts, processing of national benefits and allowances, and entitlements;
\n\tInput and track all transactions related to positions, recruitment, benefits, earnings\/deductions, retroactivities, recoveries, adjustments and separations through Quantum system for Somalia Country Programme;
\n\tAssume overall responsibility for leave management; record management for Somalia Country Programme;
\n\tCreate\/update entries of suppliers, PO and Receipts in Quantum system;
\n\tGenerate a variety of standard and non-standard statistical and other reports from various databases;
\n\tImplement staff well-being initiatives, ensuring open and transparent communication on all related matters;
\n\tCoordinate \u00a0onboarding and Protocol process of new personnel, including induction schedule, documentation, system access, office orientation, security briefing and other administrative arrangements in coordination with relevant teams;\u00a0
\n\tSupport offboarding processes, including staff checkouts, handover, final leave reconciliation for Somalia, return of assets, exit survey, and separation documentation.\u00a0
\n\tAssist in organizing staff meetings, retreats and internal communication activities;
\n\tSupport staff surveys and follow-up actions, as required.<\/p>\n
Facilitate and coordinate recruitment processes in full compliance with UN Women rules, regulations, and HR policies and guidelines:<\/p>\n
\tDraft job descriptions and vacancy announcements; assist in reviewing and processing requests for classification;
\n\tScreen candidates and facilitate and participate in interview panels as necessary;
\n\tPrepare recruitment recommendations\/supporting documentation for the Central Review Board (CRB);
\n\tPrepare position establishment for Somalia Programme Office, and for other units as necessary, liaise with headquarters and assure that action is completed;
\n\tProvide advice to local recruitment in programmes\/projects;
\n\tTrack and prepare periodic recruitment status updates and management reports;
\n\tEnsure systematic filing, record\u2011keeping, and archiving of recruitment documentation in line with records management, audit, and data protection requirements.
\n\tSupport audit readiness by ensuring that HR files are complete, properly maintained, and accessible for review;
\n\tAssist in collecting HR documentation required for internal and external audits;\u00a0
\n\tMaintain trackers for HR-related audit recommendations, management responses, action plans, and implementation status;\u00a0
\n\tSupport periodic self-checks of HR files to confirm compliance with policies, recruitment procedures, contract approval requirements, and documentation standards;
\n\tSupport documentation of exceptions, waivers, justifications, and approvals, where applicable;
\n\tContribute to strengthening HR internal controls and risk mitigation measures.<\/p>\n
Compliance and Internal Control Support for Somalia Country Office:<\/p>\n
\tSupport audit readiness by ensuring that HR files are complete, properly maintained, and accessible for review;
\n\tAssist in collecting HR documentation required for internal and external audits;\u00a0
\n\tMaintain trackers for HR-related audit recommendations, management responses, action plans, and implementation status;\u00a0
\n\tSupport periodic self-checks of HR files to confirm compliance with policies, recruitment procedures, contract approval requirements, and documentation standards;
\n\tSupport documentation of exceptions, waivers, justifications, and approvals, where applicable;
\n\tContribute to strengthening HR internal controls and risk mitigation measures.<\/p>\n
The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the organization.<\/p>\n
Competencies:<\/p>\n
Core Values:<\/p>\n
\tIntegrity;
\n\tProfessionalism;
\n\tRespect for Diversity.<\/p>\n
Core Competencies:<\/p>\n
\tAwareness and Sensitivity Regarding Gender Issues;
\n\tAccountability;
\n\tCreative Problem Solving;
\n\tEffective Communication;
\n\tInclusive Collaboration;
\n\tStakeholder Engagement;
\n\tLeading by Example.<\/p>\n
Functional Competencies:<\/p>\n
\tStrong knowledge of HR administration, processes and policies;
\n\tAbility to administer and execute administrative processes and transactions;
\n\tAbility to handle information of a confidential nature;
\n\tAbility to provide inputs to business processes re-engineering, implementation of new systems;
\n\tGood quantitative skills; ability to produce reports;
\n\tStrong IT skills.<\/p>\n
Minimum Qualifications<\/p>\n
Education and Certification:<\/p>\n
\tCompletion of secondary education is required;
\n\tBachelor\u2019s degree in Human Resources Management, Business Administration, Public Administration, Social Sciences, Psychology, or a related field is desirable.<\/p>\n
Experience:<\/p>\n
\tAt least 6 years of progressively responsible experience in human resources, administration, recruitment, personnel administration or operations support with secondary education, or 3 years with a bachelor\u2019s degree, is required;\u00a0
\n\tExperience in contract administration, recruitment support, onboarding, staff\/personnel administration, HR records management and staff support is required;\u00a0
\n\tExperience supporting audit documentation, compliance tracking, internal controls or HR reporting is desirable;\u00a0
\n\tExperience in the use of computers and office software packages, including MS Word, Excel and database systems, is required;\u00a0
\n\tExperience in the use of web-based management systems or ERP systems, preferably Oracle Cloud\/Quantum, is desirable;\u00a0
\n\tExperience in the UN system or an international organization is an asset.<\/p>\n
Languages:<\/p>\n
\tFluency in English is required.<\/p>\n
Apply Through:<\/p>\n
estm.fa.em2.oraclecloud.com<\/p>\n","protected":false},"author":2,"featured_media":0,"template":"","meta":{"_promoted":"","_job_location":"","_application":"http:\/\/estm.fa.em2.oraclecloud.com","_company_name":"UN Women","_company_website":"http:\/\/www.unwomen.org\/en","_company_tagline":"In July 2010, the United Nations General Assembly created UN Women, the United Nations Entity for Gender Equality and the Empowerment of Women. In doing so, UN Member States took an historic step in accelerating the Organization\u2019s goals on gender equality and the empowerment of women. The creation... read more of UN Women came about as part of the UN reform agenda, bringing together resources and mandates for greater impact. It merges and builds on the important work of four previously distinct parts of the UN system, which focused exclusively on gender equality and women\u2019s empowerment:","_company_twitter":"","_company_video":"","_filled":0,"_featured":0,"_remote_position":0,"_job_salary":"","_job_salary_currency":"","_job_salary_unit":""},"job_listing_region":[692],"job-categories":[773,693,757],"job-types":[687],"class_list":{"0":"post-95446","1":"job_listing","2":"type-job_listing","3":"status-publish","4":"hentry","5":"job_listing_region-nairobi","7":"job-type-full-time"},"jetpack_sharing_enabled":true,"_links":{"self":[{"href":"https:\/\/jobs.dataaxisnode.com\/kenya\/wp-json\/wp\/v2\/job-listings\/95446","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/jobs.dataaxisnode.com\/kenya\/wp-json\/wp\/v2\/job-listings"}],"about":[{"href":"https:\/\/jobs.dataaxisnode.com\/kenya\/wp-json\/wp\/v2\/types\/job_listing"}],"author":[{"embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/kenya\/wp-json\/wp\/v2\/users\/2"}],"wp:attachment":[{"href":"https:\/\/jobs.dataaxisnode.com\/kenya\/wp-json\/wp\/v2\/media?parent=95446"}],"wp:term":[{"taxonomy":"job_listing_region","embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/kenya\/wp-json\/wp\/v2\/job_listing_region?post=95446"},{"taxonomy":"job_listing_category","embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/kenya\/wp-json\/wp\/v2\/job-categories?post=95446"},{"taxonomy":"job_listing_type","embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/kenya\/wp-json\/wp\/v2\/job-types?post=95446"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}