Position Summary<\/p>\n
\tWe are seeking a competent and proactive Finance Officer who will be responsible for ensuring financial accuracy, statutory compliance, timely reporting, and the implementation of robust financial controls. The Finance Officer will report to the Financial Accountant. This role is suited to a detail-oriented professional who thrives in a fast-paced, mission-driven environment and is offered on a fixed-term basis of Five (5) months.<\/p>\n
Key Responsibilities<\/p>\n
Reporting and Grants Management<\/p>\n
Prepare financial reports, for review by the Head of Finance & Program Leads, to donors in line with donor requirements and templates.<\/p>\n
\tExperience in managing government and bilateral donor-funded grants such as the European Union and the Bill & Melinda Gates Foundation will be an added advantage.
\n\tCoordinate with other staff to compile donor reports and take subsequent corrective actions.
\n\tMonitor program advances issued and follow up with staff and grantees to ensure timely accountabilities.
\n\tHelp ensure compliance with donor rules, finance policies and local government regulations.
\n\tPreparation of various supporting schedules to the financial statements to facilitate annual audit and assist in the fieldwork process.
\n\tAssist Head of Finance in responding to audit requests from donors, developing financial management tools, and managing close-out processes.
\n\tEnsure clear audit trail of processed transactions and their linkage to the accounting system.
\n\tEnsure internal controls are maintained.
\n\tAssist program leads in Budgeting and Budget monitoring\/budget realignment and with preparation of proposal budgets.
\n\tPrepare monthly Budget vs. Actual Reports on the projects for review by Project Leads.<\/p>\n
Financial Management<\/p>\n
\tReview payment vouchers ensuring adequacy and accuracy of supporting documentation.
\n\tValidate and approve purchase requests and co-sign for payments.Review all financial commitments and payments requests to ensure compliance with interna Policies and procedures.
\n\tPrepare adjusting journals for monthly accruals for approval and posting to MS Navision system.
\n\tPreparations of annual accruals and making journals where necessary.
\n\tReconciliation of balance sheet control accounts on monthly basis and at the year end
\n\tPerform monthly bank reconciliations on or before the stipulated deadline.
\n\tReviewing and monitoring bank balances as well as projecting cash flow needs and requesting bank account refills from Head of Finance & Grants.
\n\tCarry out project related financial planning to ensure well utilization of funds.<\/p>\n
Petty Cash Management<\/p>\n
\tMaintain custody of the safe, petty cash and cheque books and ensure approved requisitions for
\n\tstaff travel and purchase office supplies are disbursed in time.
\n\tReview petty cash reimbursement requests and documentation from staff
\n\tEnsure that the Petty cash ledger is timely updated with all approved transactions
\n\tCheck the Safe & Cashbook at the end of the month and ensure that the balance matches with the Cash Books
\n\tResponsible for monthly Cash Counts.<\/p>\n
The above job description is not exhaustive but outlines the key expectations of the role and may
\ninclude additional duties aligned with the Finance function.<\/p>\n
Qualifications & Experience<\/p>\n
\tMaster\u2019s degree in business, Accounting, Finance, Management, Auditing, or its equivalent;
\n\tMust be a CPA\/ACCA holder and accredited member in good standing.
\n\tAt least 5 years\u2019 experience in grants management, budgeting, financial analysis, and reporting, preferably in an NGO context.
\n\tKnowledge of various accounting software such as MS Navision Dynamics, Serenic Navigator or an added advantage.
\n\tExcellent written and verbal communications in English. Knowledge of French is desirable
\n\tStrong analytical, problem-solving, critical thinking, presentation, planning and organizational skills.
\n\tAbility to perform detailed work, frequently of a confidential nature and\/or to handle a large volume of work systematically, optimally and accurately.<\/p>\n
Key Competencies & Skills<\/p>\n
\tCommunication: Speaks and writes clearly and concisely.
\n\tTeamwork: Works collaboratively in a team environment to achieve set goals
\n\tStrong technical accounting skills with proficiency in bookkeeping and financial reporting adhering to IFRS and good standing with ICPAK
\n\tSolid understanding of tax laws, and statutory reporting requirements.
\n\tExperience with multi-donor budget management and foreign currency transactions.
\n\tShould possess a valid passport and be able to travel as maybe required by the role.
\n\tCommitment to inclusion, professionalism, and the mission and values of AAS.<\/p>\n
Interested candidates are encouraged to\u00a0Finance Officer Advert \u2013 Fill out form, and submit their updated CV to:
\nThe Executive Director, African Academy of Sciences, on\u00a0recruitment@aasciences.africa\u00a0with the
\nsubject\u00a0\u2018Finance Officer\u2019\u00a0by\u00a025th May 2026 17:00 hours EAT.<\/p>\n
Apply Through:<\/p>\n
recruitment@aasciences.afri<\/p>\n
forms.cloud.microsoft<\/p>\n","protected":false},"author":2,"featured_media":0,"template":"","meta":{"_promoted":"","_job_location":"","_application":"http:\/\/recruitment@aasciences.afri%20forms.cloud.microsoft","_company_name":"African Academy of Sciences","_company_website":"http:\/\/aasciences.ac.ke","_company_tagline":"The AAS is a pan African organisation headquartered in Kenya, which aims to drive sustainable development in Africa through science technology and innovation. It has a tripartite mandate of pursuing excellence by recognising scholars and achievers; providing advisory and think tank functions for ... read moreshaping the continent\u2019s strategies and policies; and implementing key science, technology and innovation programmes. The AAS utilises its membership pool which consists of a community of scientists to engage with governments and policy makers on the continent. The membership comprises individuals who have reached the highest level of excellence in their field of expertise and have made contributions to the advancement of the field on the continent. To date AAS has recognised 330 AAS Fellows and Associate and Honorary Fellows who are proven science, technology and innovation leaders, policy advisors and thinkers most of whom live and work throughout the continent. Relevant specialist committees assess nominees and those that are recommended are subsequently voted in by AAS Fellows and finally approved by the Governing Council. The AAS is the only continental academy in Africa, enjoying the support and recognition of NEPAD and the African Union as well as several governments and major international partners. These bodies also recognise the think-tank functions of the academy and its increasing role in setting the research agenda for the future development of the continent. The AAS is implementing programmes in partnership with pan African and international organisations. In 2015, the AAS launched the Alliance for Accelerating Excellence in Science in Africa, a platform created in collaboration with the New Partnership for Africa\u2019s (NEPAD) Agency. AESA is an agenda setting and funding platform to support the development of Africa\u2019s research leadership and promote scientific excellence and innovation to overcome some of Africa\u2019s developmental challenges. The current Strategic Plan of the AAS (2013-2018) identifies six STI areas of focus, namely Climate Change. Health and Wellbeing STEM (Science, Technology, Engineering and Mathematics) Water and Sanitation Food Security and Nutritional Wellbeing Sustainable Energy.","_company_twitter":"","_company_video":"","_filled":0,"_featured":0,"_remote_position":0,"_job_salary":"","_job_salary_currency":"","_job_salary_unit":""},"job_listing_region":[692],"job-categories":[699,701,702,1301],"job-types":[875],"class_list":{"0":"post-95761","1":"job_listing","2":"type-job_listing","3":"status-publish","4":"hentry","5":"job_listing_region-nairobi","7":"job-type-contract-full-time"},"jetpack_sharing_enabled":true,"_links":{"self":[{"href":"https:\/\/jobs.dataaxisnode.com\/kenya\/wp-json\/wp\/v2\/job-listings\/95761","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/jobs.dataaxisnode.com\/kenya\/wp-json\/wp\/v2\/job-listings"}],"about":[{"href":"https:\/\/jobs.dataaxisnode.com\/kenya\/wp-json\/wp\/v2\/types\/job_listing"}],"author":[{"embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/kenya\/wp-json\/wp\/v2\/users\/2"}],"wp:attachment":[{"href":"https:\/\/jobs.dataaxisnode.com\/kenya\/wp-json\/wp\/v2\/media?parent=95761"}],"wp:term":[{"taxonomy":"job_listing_region","embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/kenya\/wp-json\/wp\/v2\/job_listing_region?post=95761"},{"taxonomy":"job_listing_category","embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/kenya\/wp-json\/wp\/v2\/job-categories?post=95761"},{"taxonomy":"job_listing_type","embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/kenya\/wp-json\/wp\/v2\/job-types?post=95761"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}