Role Purpose<\/p>\n
\tThe Procurement Senior Officer is responsible for developing and implementing strategic and effective procurement services reflecting best practices in international public procurement; compliance with UNOPS procurement rules and regulations; appropriate risk management; and obtaining the best value for money for the acquisition of goods, services and contracting of works. The role analyzes and interprets relevant rules and regulations and provides advice and solutions to a wide spectrum of complex issues related to procurement.
\n\tThe Procurement Senior Officer has a deep understanding of procurement policy and processes, as well as their application to appropriate situations. In addition to responsibility for the deliverables of the work team, the role focuses on strategic relationship building and demand management, mainly related to aggregation and dealing with complex organization structures, preparation of business cases and understanding of the supply market, as well as sharing knowledge with projects in order to achieve reductions of costs and savings.
\n\tBy role-modelling the highest degrees of personal and professional ethics, the Procurement Senior Officer maintains a collaborative, quality-driven, client-focused and results-oriented approach to their procurement role. S\/he works in close cooperation with the office leadership and project managers, reporting to management on central issues related to procurement activities.<\/p>\n
Functions \/ Key Results Expected<\/p>\n
\tProcurement Operations
\n\tExecute procurement activities in accordance with UNOPS rules, regulations, policies and strategic frameworks.
\n\tMaintain a client-focused procurement management system, supported by effective internal controls.
\n\tCollaborate with project managers to review procurement plans and develop fit-for-purpose strategies that incorporate sustainability and value-for-money principles.
\n\tImplement or support all phases of the procurement lifecycle, including strategic planning; pre-purchasing; requirements definition; sourcing; solicitation; management of submissions; evaluation; review and award; post-purchasing; contract finalization and issuance; logistics; and contract management.
\n\tDevelop and manage rosters of suppliers.
\n\tProcurement Process Management
\n\tPrepare procurement plans on time and as expected.
\n\tMonitor implementation of procurement plans for alignment with project timelines and strategic objectives.
\n\tReview and validate requirements to ensure clarity, completeness and suitability from a procurement standpoint.
\n\tFollow guidelines for embedding sustainability across the procurement process.
\n\tCoordinate the end-to-end solicitation process, including Requests for Quote (RFQs), Invitations to Bid (ITBs), and Requests for Proposal (RFPs) in line with UNOPS policies.
\n\tCoordinate the receipt and evaluation of quotations, bids and proposals.
\n\tParticipate in the negotiation of conditions of contracts in full compliance with UNOPS rules and regulations.
\n\tPrepare submissions to the Contract and Property Committees (CPCs)
\n\tEnter and update supplier information in the UNOPS ERP system – oneUNOPS (oU).
\n\tMonitor contractor performance and certification of completed work for compliance with contractual terms and payment.
\n\tProvide advice, remedial action, or solutions to project managers on procurement issues.
\n\tDraft Long Term Agreements (LTAs) and\/or service or works contracts and other instruments when necessary, and create purchase orders (POs) in the ERP system
\n\tUse of E-Procurement Tools
\n\tUtilize the e-sourcing module in line with goals and standards set by the Procurement Group.
\n\tKnowledge Building and Knowledge Sharing
\n\tOrganize, facilitate or deliver training and learning initiatives for personnel on procurement.
\n\tProvide sound contributions to knowledge networks and communities of practice by synthesizing lessons learned and disseminating best practices in procurement.
\n\tCollect and productively utilize feedback, ideas and internal knowledge about processes and best practices.<\/p>\n
Education Requirements
\nRequired<\/p>\n
\tBachelor\u2019s degree (or equivalent) in any discipline with 4 years of relevant experience OR
\n\tMaster\u2019s degree (or equivalent) in any discipline with 2 years of relevant experience is required<\/p>\n
Desired<\/p>\n
\tA globally or nationally recognized professional certificate or membership (e.g. CIPS) is desired.<\/p>\n
Required
\nExperience Requirements<\/p>\n
\tRelevant experience is work in advising on and implementing policies and procedures to deliver a range of complex procurement programmes and strategies within international\/ multi-national organizations, or related areas.
\n\tExperience in the use of collaboration and productivity tools (e.g. MS Office, G-Suite, etc) and web-based management systems is required.<\/p>\n
Desired<\/p>\n
\tExperience of working in multicultural environments or UN system organizations in a developing country is desired.
\n\tExperience in development or humanitarian contexts is desired.<\/p>\n
Apply Through:<\/p>\n
careers.unops.org<\/p>\n","protected":false},"author":2,"featured_media":0,"template":"","meta":{"_promoted":"","_job_location":"","_application":"http:\/\/careers.unops.org","_company_name":"United Nations Office for Project Services (UNOPS)","_company_website":"https:\/\/www.unops.org\/","_company_tagline":"The United Nations Office for Project Services is an operational arm of the United Nations, dedicated to implementing projects for the United Nations System, international financial institutions, governments and other partners in the aid world.","_company_twitter":"","_company_video":"","_filled":0,"_featured":0,"_remote_position":0,"_job_salary":"","_job_salary_currency":"","_job_salary_unit":""},"job_listing_region":[692],"job-categories":[809,693,702,698,1301],"job-types":[687],"class_list":{"0":"post-96086","1":"job_listing","2":"type-job_listing","3":"status-publish","4":"hentry","5":"job_listing_region-nairobi","7":"job-type-full-time"},"jetpack_sharing_enabled":true,"_links":{"self":[{"href":"https:\/\/jobs.dataaxisnode.com\/kenya\/wp-json\/wp\/v2\/job-listings\/96086","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/jobs.dataaxisnode.com\/kenya\/wp-json\/wp\/v2\/job-listings"}],"about":[{"href":"https:\/\/jobs.dataaxisnode.com\/kenya\/wp-json\/wp\/v2\/types\/job_listing"}],"author":[{"embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/kenya\/wp-json\/wp\/v2\/users\/2"}],"wp:attachment":[{"href":"https:\/\/jobs.dataaxisnode.com\/kenya\/wp-json\/wp\/v2\/media?parent=96086"}],"wp:term":[{"taxonomy":"job_listing_region","embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/kenya\/wp-json\/wp\/v2\/job_listing_region?post=96086"},{"taxonomy":"job_listing_category","embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/kenya\/wp-json\/wp\/v2\/job-categories?post=96086"},{"taxonomy":"job_listing_type","embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/kenya\/wp-json\/wp\/v2\/job-types?post=96086"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}