Duties & Responsibilities:<\/p>\n
The jobholder is responsible for procurement, provision of equipment and logistics support to DG ECHO Office and the offices in the region and for ensuring the smooth running of the Office maintenance. The jobholder commits to strict confidentiality, and s\/he will be responsible for the following tasks, among others:<\/p>\n
\tContributes\u00a0to the procurement process\u00a0for office property, expendable\u00a0supplies\u00a0and\u00a0services.
\n\tForesees needs, recommends solutions and conducts tendering procedures as appropriate.
\n\tPrepares\u00a0comparative tables and participates\u00a0in the selection committee.
\n\tEnsures full compliance and application of standard DG ECHO and EU procurement rules, procedures and best practices.
\n\tDraws\u00a0up ARAs (Administrative\u00a0Requests for Authorisation) to be submitted to the line manager.
\n\tPrepares\u00a0purchase orders (after getting necessary quotations and authorisation) or\u00a0drafts contracts.
\n\tUpdates the field office procurement plan.
\n\tFollows up the\u00a0activities and tasks undertaken\u00a0by contractors as indicated in the signed service\/procurement contracts or Purchase Orders.
\n\tDevelops\u00a0and\u00a0updates\u00a0the list of suppliers and pricelists used by\u00a0the Office.
\n\tVerifies\u00a0and follows\u00a0up warranties and after sales services offered by providers.
\n\tChecks the use of the DG ECHO property and reports on all changes (e.g. stock tacking and tracking).
\n\tMonitors the maintenance of the office equipment ensuring timely repairs when required.
\n\tOversees and ensures the proper maintenance, functioning and availability of non-ICT pooled office equipment,
\n\tChecks the use and maintenance of the communication equipment in close liaison with the ICT Associate.
\n\tLiaises between DG ECHO RO (Regional Office) and other DG ECHO field offices in the region on logistics and protocol matters.
\n\tActs as a floater and gives surge support to RO and field offices if\/when requested (e.g. unplanned absence, major crisis, office opening, expansion, etc.).
\n\tSupports the development of EAM (Enterprise Asset Management).\u00a0<\/p>\n
Required Qualifications:<\/p>\n
\tEducation:\u00a0First level university degree in Logistics\/ Supply chain or relevant field; or equivalent professional experience.<\/p>\n
\u00a0Knowledge and experience:<\/p>\n
\tMinimum 5 years of relevant work experience at national or international level in administration, procurement or logistics.
\n\tKnowledge of working processes (purchase orders, preparation of contracts for services and goods, tendering, protocol, etc.).
\n\tPrevious experience in an NGO, a donor or a national\/international organisation is an advantage.
\n\tProven knowledge of car maintenance.
\n\tGood communication and drafting skills.
\n\tCapacity to work under pressure in a multitasking position
\n\tAbility to work in a multicultural environment.
\n\tGood experience in the usage of computers and office software packages (MS Word, Excel, etc.).<\/p>\n
Languages:<\/p>\n
\tAn excellent command of\u00a0English\u00a0(written and oral) is required.
\n\tAn excellent knowledge of Swahili.<\/p>\n
Required Competencies:<\/p>\n
\tWorking and communicating effectively with people:\u00a0ability to communicate, support and work effectively with colleagues and teams to achieve collective goals. Building and maintaining excellent relationships with colleagues and partners.
\n\tAchieving impactful results and quality:\u00a0ability and commitment to organise and perform the job to the highest standards, delivering consistent results and striving for quality assurance.
\n\tUnderstanding of the humanitarian and DG ECHO way of working:\u00a0ability to support DG ECHO’s mandate, strategies and operations, to ensure policy compliance and in particular the correct use of the Key Results Indicators (KRIs), and to ensure DG ECHO’s visibility. Ability to ensure the correct application of DG ECHO guidelines and procedures in all the decisions taken.
\n\tDemonstrating exemplary attitudes and behaviours:\u00a0commitment to act in line with DG ECHO and humanitarian values, demonstrating the required and exemplary attitudes necessary for the Field Network.<\/p>\n
Apply Through:<\/p>\n
nel.com<\/p>\n","protected":false},"author":2,"featured_media":0,"template":"","meta":{"_promoted":"","_job_location":"","_application":"http:\/\/nel.com","_company_name":"Flexi-Personnel","_company_website":"http:\/\/www.flexi-personnel.com\/","_company_tagline":"Flexi Personnel Ltd is a HR Company that was founded in 2008. It is currently the fastest growing HR firm in Kenya offering a wide range of services including Headhunting and Executive selection, Outsourced Labor management, HR Outsourcing, Outsourced Payroll Management, HR consultancy, Psychometric... read more Assessments and Expatriate Services and relocation support. What makes us a unique Recruitment and Outsourcing Agency in Kenya, and the whole of Africa, is our systematic approach and listening to our clients\u2019 recruitment and payroll needs. We've offered and will continue offering appropriate solutions to our clients. We only forward candidates within the client\u2019s specification. As a Recruitment firm, integrity and value are key elements of our Recruitment, Staff Outsourcing, Payroll Management, and HR Consultancy services. We deliver to our promise to our clients within a 3-day deadline. This is enhanced by our dedicated team of recruitment, screening, and management experts.","_company_twitter":"","_company_video":"","_filled":0,"_featured":0,"_remote_position":0,"_job_salary":"","_job_salary_currency":"","_job_salary_unit":""},"job_listing_region":[692],"job-categories":[699,693,729],"job-types":[687],"class_list":{"0":"post-96654","1":"job_listing","2":"type-job_listing","3":"status-expired","4":"hentry","5":"job_listing_region-nairobi","7":"job-type-full-time"},"jetpack_sharing_enabled":true,"_links":{"self":[{"href":"https:\/\/jobs.dataaxisnode.com\/kenya\/wp-json\/wp\/v2\/job-listings\/96654","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/jobs.dataaxisnode.com\/kenya\/wp-json\/wp\/v2\/job-listings"}],"about":[{"href":"https:\/\/jobs.dataaxisnode.com\/kenya\/wp-json\/wp\/v2\/types\/job_listing"}],"author":[{"embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/kenya\/wp-json\/wp\/v2\/users\/2"}],"wp:attachment":[{"href":"https:\/\/jobs.dataaxisnode.com\/kenya\/wp-json\/wp\/v2\/media?parent=96654"}],"wp:term":[{"taxonomy":"job_listing_region","embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/kenya\/wp-json\/wp\/v2\/job_listing_region?post=96654"},{"taxonomy":"job_listing_category","embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/kenya\/wp-json\/wp\/v2\/job-categories?post=96654"},{"taxonomy":"job_listing_type","embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/kenya\/wp-json\/wp\/v2\/job-types?post=96654"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}