Mission\u00a0<\/p>\n
\tThe Contract Management & Liaison area serves as the central interface between Member Associations (MAs) and the International Development Support (IDS) units. The team manages the full support delivery lifecycle, from planning and contracting to coordination of delivery and follow-up. It ensures that MAs requested demand is translated into clear support requests, funding arrangements, and available capacity. By\u00a0maintaining\u00a0a holistic overview of MA engagements, the team supports effective coordination across support domains, and consistent MA relationship management. The goal is to ensure that MAs receive\u00a0timely, coherent, and value-adding support while enabling efficient planning, proper governance, compliance, and reporting, and to build trusted partnerships to achieve the overall SOS mission.\u00a0
\n\tThe Head of the Contract Management & Liaison (CML) Unit provides strategic leadership, governance, and coordination of the IDS contractual engagements across the federation. The role leads the federation-wide coordination of strategic support & service agreements, cooperation frameworks, externally funded engagements, and operational partnership mechanisms between IDS, Member Associations (MAs), Promoting & Supporting Associations (PSAs), donors, and internal functions.\u00a0
\n\tThe position leads the integrated IDS engagement including Member Association liaison structures, support planning coordination, demand capture processes, strategic portfolio oversight, governance frameworks, operational escalation coordination, and digital contract management systems.\u00a0
\n\t\u00a0The position acts as a central liaison and relationship management function within IDS, ensuring alignment between federation, IDS, members priorities, contractual commitments, operational delivery, financial sustainability, and stakeholder engagement. Working closely with the IDS Leadership Team, the role provides strategic advisory support to the COO and senior leadership on contracting models, MA engagement trends, service demand management, operational risks, delivery coordination, and partnership sustainability across the federation landscape.\u00a0
\n\tThe role also drives the evolution of the federation\u2019s integrated contract management ecosystem, including governance frameworks, digital tools, reporting mechanisms, demand capture processes, support planning coordination, and strategic portfolio oversight.\u00a0<\/p>\n
Tasks and Responsibilities\u00a0<\/p>\n
Strategic Leadership & Federation Contracting Coordination<\/p>\n
\tProvide strategic leadership and direction for the CML unit. Lead and manage a globally distributed CML team\u00a0operating\u00a0within a complex international matrix.\u00a0
\n\tProvide strategic direction, coaching, prioritization, and performance oversight to MAs Relationship Advisor, contracting advisors, and coordination staff.\u00a0\u00a0
\n\tAdvise\u00a0the COO, Executive Board, and IDS Leadership Team on strategic contractual governance, operational coordination, and Member Association relationship matters.\u00a0\u00a0
\n\tPromote strong collaboration and alignment between IDS, MAs, PSAs, donors, and internal support structures.\u00a0
\n\tProvide strategic analysis, briefing materials, risk assessments, and scenario modelling to support leadership decision-making.\u00a0\u00a0<\/p>\n
Contract Portfolio Leadership & Governance<\/p>\n
\tProvide strategic oversight of the IDS agreement portfolio, including Support Domain Agreements (SDA), Cooperation Agreements (CA), Externally Funded Agreements (EFA), Actual Use Agreements (AU) frameworks.\u00a0\u00a0
\n\tEnsure effective coordination of agreement lifecycles from demand capture through planning, implementation coordination, amendments, monitoring, reporting, and closure.\u00a0\u00a0
\n\tOversee contract governance, compliance, risk management, and escalation mechanisms across agreement types.\u00a0\u00a0
\n\tCoordinate with Legal, Finance, MA IDS Leads and operational teams on strategic contractual matters and governance decisions.\u00a0\u00a0
\n\tSupport standardization, simplification, and continuous improvement of contracting and engagement processes across IDS.\u00a0<\/p>\n
Demand Capture, Service Planning & Operational Coordination<\/p>\n
\tLead federation-wide coordination of the IDS demand capture and support planning process.\u00a0\u00a0
\n\tEnsure strategic alignment between MA demand, operational capacity, resource availability, funding outlooks, and service delivery priorities.\u00a0\u00a0
\n\tSupport scenario planning and operational modelling related to funding risks, MA participation trends, and service sustainability.\u00a0\u00a0
\n\tGuide optimization of support catalogues, service packages, operational coordination models, and engagement frameworks.\u00a0\u00a0<\/p>\n
MAs Liaison & Relationship Management<\/p>\n
\tLead the strategic relationship management and liaison framework between IDS and Member Associations across the federation.\u00a0\u00a0
\n\tServe as a senior engagement focal point for National Directors, MA leadership teams, PSAs, and key federation stakeholders\u00a0regarding\u00a0IDS services, support frameworks, and operational coordination.\u00a0\u00a0
\n\tEnsure proactive engagement, communication, follow-up, and relationship continuity with MAs throughout the lifecycle of support planning, contracting, implementation coordination, escalation handling, and service delivery follow-up.\u00a0\u00a0
\n\tSupport early identification and management of relationship risks, operational concerns, funding uncertainties, dissatisfaction trends, and escalation cases requiring leadership intervention.\u00a0\u00a0<\/p>\n
Digital Transformation & Operational Excellence<\/p>\n
\tLead design and\u00a0utilization\u00a0of dashboards, Power BI reporting, analytics tools, portfolio insights, and management information systems.\u00a0\u00a0
\n\tLead modernization and digitalization initiatives related to contract lifecycle management, stakeholder coordination, service tracking, workflow automation, e-signature solutions, and reporting systems.\u00a0\u00a0
\n\tSupport implementation of integrated digital platforms for operational coordination, contract governance, effort tracking, and portfolio management.\u00a0\u00a0
\n\tPromote operational excellence, process simplification, scalability, and standardization across federation engagement and coordination processes.\u00a0\u00a0<\/p>\n
Responsibilities to\u00a0uphold\u00a0safeguarding standards and\u00a0promote a\u00a0safe\u00a0environment\u00a0<\/p>\n
As someone working for or on behalf of SOS Children\u2019s Villages, you are responsible for helping to create and maintain a safe and protective environment for staff, as well as for the children, young people, and adult\u00a0programme\u00a0participants supported and cared for by SOS Children\u2019s Villages. You are expected to:\u00a0<\/p>\n
\tCommit to the Code of Conduct and reflect on the safeguarding implications of your work on an ongoing basis.\u00a0
\n\tActively\u00a0participate\u00a0in team discussions to\u00a0identify\u00a0risks and share and apply preventative and mitigation measures and strategies.\u00a0\u00a0
\n\tIntegrate safeguarding principles into your daily decisions and tasks.\u00a0
\n\tReport any safeguarding concerns promptly and in line with procedures.\u00a0
\n\tPromote values-based culture,\u00a0accountability\u00a0and zero tolerance of harm.\u00a0<\/p>\n
Requirements\u00a0<\/p>\n
\t\u200bUndergraduate degree in Business Administration, International Development, Law, Finance, or related field.\u00a0
\n\tDesirable: Postgraduate diploma or\u00a0Master\u2019s\u00a0degree in Contract Management, Procurement, Project Governance, or\u00a0a related\u00a0field. Professional certification such as Contract Management Certification (CCMP) or equivalent, Procurement certification, or Project Management certification (PMP\/PRINCE2).\u00a0
\n\tPosition requires\u00a0a minimum of\u00a08 to 10 years of experience including 4+\u202fyears of experience in senior leadership or Lead\/ Head of unit roles within international NGOs, donor funded programs or other international organizations.\u00a0
\n\tExperience in contract management, procurement, office management, or business administration within international NGOs or donor-funded\u00a0programmes.\u00a0
\n\tDemonstrated\u00a0expertise\u00a0in drafting, negotiating, and managing contracts in compliance with donor regulations and organizational policies.\u00a0
\n\tExperience conducting compliance reviews,\u00a0identifying\u00a0risks, and supporting mitigation measures.\u00a0
\n\tExposure to financial coordination tasks such as budget verification and assessing the cost implications of contractual decisions.\u00a0
\n\tKnowledge of\u00a0financial management\u00a0practices, including\u00a0financial impact\u00a0assessments, cost\u2013benefit analyses, and managing budget implications related to contractual decisions.\u00a0
\n\tExperience contributing to risk management and audit readiness, including the implementation of compliance processes and support for contract audits.\u00a0<\/p>\n
Technical Skills (with level of\u00a0proficiency)\u00a0<\/p>\n
\tContract lifecycle management and compliance \u2013 Advanced\u00a0
\n\tContract drafting, coordination, and negotiation \u2013 Intermediate\u00a0
\n\tNegotiation and dispute resolution in multi-stakeholder environments \u2013 Intermediate\u00a0
\n\tContract amendment and renewal processes \u2013 Intermediate\u00a0
\n\tCompliance and governance frameworks \u2013 Intermediate\u00a0
\n\tWorking knowledge of e-signature and workflow automation platforms (e.g.,\u00a0DocuSign, Adobe Sign) \u2013 Beginner\u00a0<\/p>\n
Other Competencies and Soft Skills\u00a0<\/p>\n
\tStrong communication\u00a0and interpersonal skills, with the ability to build relationships and influence diverse stakeholder groups.\u00a0
\n\tAccountability and ownership of assigned contracts, ensuring accuracy and compliance.\u00a0
\n\tNegotiation capabilities to manage complex discussions with professionalism.\u00a0
\n\tCritical thinking and problem-solving skills to address complex and ambiguous situations.\u00a0
\n\tStrong attention to detail and organizational skills to ensure accuracy, compliance, and\u00a0timely\u00a0delivery.\u00a0
\n\tCross-cultural competence and ability to work effectively with diverse international teams.\u00a0
\n\tAdaptability to changing priorities.\u00a0
\n\tEmotional intelligence, including the ability to recognize and respond constructively to the perspectives of others\u00a0
\n\tResult Orientation: Ability to deliver against contracting KPIs, timelines, and compliance standards.\u00a0<\/p>\n
Ways of working:\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0<\/p>\n
\tGlobal collaboration and communication \u2013 Working effectively across countries, cultures, and time zones by\u00a0maintaining\u00a0clear communication, transparency, and shared understanding within distributed teams.\u00a0\u00a0\u00a0\u00a0
\n\tCross-functional collaboration \u2013 Working closely with colleagues across\u00a0different functions\u00a0and areas of expertise to combine knowledge, solve problems collectively, and deliver meaningful outcomes aligned with the\u00a0organisation\u2019s\u00a0mission.\u00a0\u00a0\u00a0\u00a0
\n\tEffective collaboration within matrix structures \u2013 Working constructively within solid and dotted reporting lines by\u00a0maintaining\u00a0open communication, aligning priorities with both line and functional managers, and ensuring clarity on roles, responsibilities, and expectations to support coordinated delivery across teams.\u00a0\u00a0\u00a0\u00a0
\n\tFlexibility and adaptability \u2013 Remaining responsive to evolving contexts and adjusting priorities, approaches, and ways of collaboration as projects, services, or\u00a0organisational\u00a0demand evolve.\u00a0\u00a0\u00a0\u00a0
\n\tOwnership and accountability \u2013 Taking responsibility for advancing tasks and initiatives, proactively addressing obstacles, and ensuring that commitments, decisions, and actions are carried through to completion, taking initiative within your scope of responsibility rather than waiting for direction.\u00a0\u00a0\u00a0\u00a0
\n\tStrengthening member associations and their autonomy \u2013 Ensuring that knowledge, tools, and lessons from projects and services are shared with member associations so they can learn from the work carried out and progressively strengthen their capacity and independence.\u00a0\u00a0\u00a0\u00a0
\n\tContinuous feedback and transparency – Contributing to a culture where feedback and data are shared openly and constructively, enabling teams and stakeholders involved to reflect, learn, and continuously improve their work and impact.<\/p>\n
Apply Through:<\/p>\n
careers-sos-kd.icims.com<\/p>\n","protected":false},"author":2,"featured_media":0,"template":"","meta":{"_promoted":"","_job_location":"","_application":"http:\/\/careers-sos-kd.icims.com","_company_name":"SOS Children's Villages","_company_website":"http:\/\/www.sos-childrensvillages.org","_company_tagline":"SOS Children's Villages is an independent, non-governmental international development organization which has been working to meet the needs and protect the interests and rights of children since 1949.","_company_twitter":"","_company_video":"","_filled":0,"_featured":0,"_remote_position":0,"_job_salary":"","_job_salary_currency":"","_job_salary_unit":""},"job_listing_region":[692],"job-categories":[800,693,708,702,1301,1371],"job-types":[687],"class_list":["post-97029","job_listing","type-job_listing","status-publish","hentry","job_listing_region-nairobi","job-type-full-time"],"jetpack_sharing_enabled":true,"_links":{"self":[{"href":"https:\/\/jobs.dataaxisnode.com\/kenya\/wp-json\/wp\/v2\/job-listings\/97029","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/jobs.dataaxisnode.com\/kenya\/wp-json\/wp\/v2\/job-listings"}],"about":[{"href":"https:\/\/jobs.dataaxisnode.com\/kenya\/wp-json\/wp\/v2\/types\/job_listing"}],"author":[{"embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/kenya\/wp-json\/wp\/v2\/users\/2"}],"wp:attachment":[{"href":"https:\/\/jobs.dataaxisnode.com\/kenya\/wp-json\/wp\/v2\/media?parent=97029"}],"wp:term":[{"taxonomy":"job_listing_region","embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/kenya\/wp-json\/wp\/v2\/job_listing_region?post=97029"},{"taxonomy":"job_listing_category","embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/kenya\/wp-json\/wp\/v2\/job-categories?post=97029"},{"taxonomy":"job_listing_type","embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/kenya\/wp-json\/wp\/v2\/job-types?post=97029"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}