Job Overview:\u00a0<\/p>\n
\tThe People & Culture (P&C) Associate supports the effective delivery of core workforce processes, data management, and coordination of P&C activities within the Global Emergency Unit (EmU), with a particular focus on the Global Surge Team (GST). This role plays an important part in ensuring that employee data, systems, and processes are accurate, up to date, and well-coordinated to support operations in a dynamic context.
\n\tThis is a hands-on, detail-oriented role that requires a strong ability to learn quickly, follow and apply processes consistently, and manage information with a high level of accuracy. The P&C Associate will work closely with colleagues across P&C, Finance, and EmU\u2019s Deployment Team, supporting day-to-day operations while helping to identify and resolve process or data issues.
\n\tSuccess in this role requires strong attention to detail, learning agility, and an ability to think across systems, understanding how data, processes, and teams connect, and providing problem-solving support when something may be misaligned. This role offers an opportunity to build experience in emergency P&C operations, systems, and data in a fast-paced and mission-driven environment.<\/p>\n
Location: This is a national contracted position based in Honduras, Nigeria, or Kenya.<\/p>\n
Major Responsibilities:\u00a0<\/p>\n
Global Surge Team Process Management<\/p>\n
\tIn partnership with EmU\u2019s Deployment Management Team, ensure GST benefit processes (e.g., leave of absence, status changes) are managed accurately and in a timely manner, including conducting monthly audits in Workday to confirm data accuracy.Coordinate with EmU Finance and Deployment Management to collect, organize, and validate GST-related workforce cost data, supporting budgeting, tracking, and reporting activities.Provide coordination and administrative support for P&C initiatives impacting GST staff, including tracking timelines, maintaining documentation, providing communication and reminders, and supporting implementation.Help ensure that GST policies and processes are consistently applied, escalating exceptions, questions, or risks to senior team members as needed.Maintain organized records and documentation related to GST processes to support audit readiness and knowledge continuity.<\/p>\n
People Data Management and HRIS Integrity<\/p>\n
\tPerform accurate and timely data entry, updates, and maintenance in HR systems (e.g., Workday), ensuring alignment with established processes and data standards.Conduct regular data quality checks, including reviewing reports and employee records to identify missing information, inconsistencies, or errors.Investigate and flag data discrepancies, following up with relevant stakeholders to support resolution and ensure corrections are completed.Support the improvement of HR data processes by documenting recurring issues and suggesting practical enhancements.<\/p>\n
P&C Analytics and Continuous Improvement<\/p>\n
\tCompile and prepare recurring workforce reports (e.g., attrition, training completion, vacation tracking), ensuring data is accurate and up to date.Review data outputs to identify basic trends, gaps, or irregularities, and escalate findings for further analysis.Track and follow up on mandatory training completion (e.g., Kaya), maintaining trackers and coordinating reminders with relevant teams.Maintain and update dashboards, spreadsheets, and trackers, ensuring they are accurate, user-friendly, and accessible.Support ongoing process reviews by sharing feedback based on day-to-day usage of systems and tools.Assist in implementing process improvements by updating templates, trackers, and guidance materials as directed.<\/p>\n
Communications Management<\/p>\n
\tMaintain and regularly update P&C information on RescueNet and other internal platforms, ensuring content is accurate, current, and accessible.Draft and coordinate routine communications, including reminders for training, policy updates, and key deadlines.Support staff engagement and recognition initiatives by tracking activities, sending reminders, and coordinating logistics.Respond to or triage basic P&C-related queries, directing more complex issues to appropriate team members.<\/p>\n
Other Administrative Support<\/p>\n
\tProvide day-to-day coordination and administrative support across P&C activities, including scheduling, documentation, and follow-ups.Assist with tasks related to duty of care, gender equality, diversity and inclusion, and other P&C priorities as needed.Support cross-team collaboration by ensuring timely follow-up on action items and clear documentation of tasks and decisions.<\/p>\n
Key Working Relationships:\u00a0<\/p>\n
\tPosition Reports to:\u00a0\u00a0Management in Partnership structure between the Director, People and Culture, Emergency Unit and the Senior P&C Operations Manager
\n\tOther Internal and\/or external contacts:\u00a0Internal:\u00a0Emu P&C Team; HR Operations Team; EmU Team;\u00a0CRRD P&C Team; GST Technical Focal Points; HQ P&C colleagues in technical units (Benefits, Compensation, etc).Actively Supports:\u00a070+ Emergency Unit staff + 150 GST staff (remotely)\u00a0<\/p>\n
Job Requirements:\u00a0<\/p>\n
Education & Experience<\/p>\n
\tBachelor\u2019s degree in Human Resources, Business Administration, Social Sciences, or a related field (or equivalent experience).
\n\tApproximately 1\u20133 years of relevant experience in HR\/P&C, administration, data management, or operations.
\n\tExposure to fast-paced or international work environments is an advantage.<\/p>\n
Technical Skills & Knowledge<\/p>\n
\tModerate experience with HR systems (e.g., Workday) or similar tools.
\n\tExperience supporting data entry, tracking, and simple reporting.
\n\tProficiency in Excel or Google Sheets (e.g., sorting, basic formulas, data tracking).
\n\tGeneral understanding of HR\/P&C processes (e.g., employee data updates, leave, benefits).
\n\tAwareness of the importance of data accuracy and confidentiality.
\n\tEnglish proficiency required; fluency in Arabic, French or English preferred.\u00a0<\/p>\n
Core Competencies<\/p>\n
\tDemonstrates strong accuracy and care in managing data, processes, and administrative tasks.
\n\tQuickly understands and adapts to new systems, tools, and ways of working in a dynamic environment.
\n\tDeveloping ability to recognize how processes, data, and teams connect, and to flag inconsistencies or gaps.
\n\tProactively identifies issues, investigates root causes at a basic level, and seeks guidance to support effective resolution.
\n\tEffectively manages multiple tasks and priorities, ensuring deadlines are met with appropriate planning and follow-up.
\n\tBuilds positive working relationships and collaborates effectively with colleagues across teams and functions.
\n\tCommunicates clearly and professionally, both in writing and verbally, adapting style to different audiences.
\n\tApproaches work with a strong focus on supporting employees and delivering a positive user experience.
\n\tHandles sensitive information with discretion and maintains high standards of professionalism.
\n\tRemains flexible and effective in fast-paced, changing, and diverse environments.
\n\tDemonstrates curiosity and commitment to ongoing learning and development within P&C<\/p>\n
Working Environment: \u00a0Remote\/flexible work environment. Must have stable connection to internet.<\/p>\n
Apply Through:<\/p>\n
theirc.wd1.myworkdayjobs.com<\/p>\n","protected":false},"author":2,"featured_media":0,"template":"","meta":{"_promoted":"","_job_location":"","_application":"http:\/\/theirc.wd1.myworkdayjobs.com","_company_name":"International Rescue Committee","_company_website":"https:\/\/www.rescue.org\/","_company_tagline":"The International Rescue Committee is a global humanitarian aid, relief and development nongovernmental organization.","_company_twitter":"","_company_video":"","_filled":0,"_featured":0,"_remote_position":0,"_job_salary":"","_job_salary_currency":"","_job_salary_unit":""},"job_listing_region":[692],"job-categories":[791,693,757],"job-types":[746],"class_list":["post-97041","job_listing","type-job_listing","status-publish","hentry","job_listing_region-nairobi","job-type-full-time-remote"],"jetpack_sharing_enabled":true,"_links":{"self":[{"href":"https:\/\/jobs.dataaxisnode.com\/kenya\/wp-json\/wp\/v2\/job-listings\/97041","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/jobs.dataaxisnode.com\/kenya\/wp-json\/wp\/v2\/job-listings"}],"about":[{"href":"https:\/\/jobs.dataaxisnode.com\/kenya\/wp-json\/wp\/v2\/types\/job_listing"}],"author":[{"embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/kenya\/wp-json\/wp\/v2\/users\/2"}],"wp:attachment":[{"href":"https:\/\/jobs.dataaxisnode.com\/kenya\/wp-json\/wp\/v2\/media?parent=97041"}],"wp:term":[{"taxonomy":"job_listing_region","embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/kenya\/wp-json\/wp\/v2\/job_listing_region?post=97041"},{"taxonomy":"job_listing_category","embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/kenya\/wp-json\/wp\/v2\/job-categories?post=97041"},{"taxonomy":"job_listing_type","embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/kenya\/wp-json\/wp\/v2\/job-types?post=97041"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}