{"id":100637,"date":"2026-07-11T08:37:30","date_gmt":"2026-07-11T08:37:30","guid":{"rendered":"https:\/\/jobs.dataaxisnode.com\/kenya\/uncategorized\/assistant-to-the-project-manager\/"},"modified":"2026-07-11T08:37:30","modified_gmt":"2026-07-11T08:37:30","slug":"assistant-to-the-project-manager","status":"publish","type":"post","link":"https:\/\/jobs.dataaxisnode.com\/kenya\/jobs\/nairobi\/assistant-to-the-project-manager\/","title":{"rendered":"Assistant to the Project Manager"},"content":{"rendered":"<p><script type=\"application\/ld+json\">{\"@context\": \"https:\/\/schema.org\/\", \"@type\": \"JobPosting\", \"title\": \"Assistant to the Project Manager\", \"description\": \"Key Responsibilities\\nProject Coordination\\nMaintain project databases and filing systems to ensure 100% accuracy and accessibility, updated weekly.\\nCollect and collate data for project documentation and reports, ensuring all deliverables are submitted by scheduled deadlines.\\nMonitor daily project activities against work plans, ensuring at least 95% of tasks are completed on time each month.\\nFacilitate project operations procurement, recruitment, knowledge sharing, completing all tasks within agreed timelines.\\nCommunicate project information to relevant stakeholders with updates provided bi-weekly or as required.\\nResearch Team Support\\nSchedule and document lab meetings, seminars, and conferences and ensure minutes are circulated within 48 hours.\\nOnboard new team members scientists, students, technicians by providing lab access, training records, and safety protocols within the first week of joining.\\nMaintain team calendars and track deadlines for grant submissions and ethics approvals, sending reminders to the PI at least 1 week before each deadline.\\nFinancial and Grant Administration\\nProcess purchase orders for lab supplies and track budgets to ensure spending remains within 100% of approved allocations.\\nSupport grant applications by compiling documents, formatting CVs, and ensuring compliance with donor regulations, with applications submitted on schedule.\\nReconcile project expenses travel, fieldwork and coordinate with finance teams to ensure monthly reconciliation is completed within 10 days of the end of travel \/ field trip.\\nCommunications and Documentation\\nDraft and edit reports, newsletters, and website content highlighting research outputs, with each report finalized within 5 business days of data receipt.\\nCoordinate communications with collaborators by preparing agreements and MoUs, ensuring all documentation is completed before project start.\\nOther Duties\\nPerform additional tasks as assigned, ensuring completion within agreed timelines and alignment with project objectives.\\nRequirements\\nBachelor\u2019s degree or Diploma in relevant field\\nTwo years relevant experience with degree or five years relevant experience with diploma\\nGood understanding of methods, techniques and procedures\\nTechnical training in project management \u2013 desirable\\nGood understanding of methods, techniques and procedures\\nEffective administrative skills\\nEffective communication and writing skills\\nExperience in facilitating teamwork and collaboration across multiple functions\\nExperience working in an international organization\", \"datePosted\": \"2026-07-08\", \"hiringOrganization\": {\"@type\": \"Organization\", \"name\": \"International Livestock Research Institute ILRI\"}, \"jobLocation\": {\"@type\": \"Place\", \"address\": {\"@type\": \"PostalAddress\", \"addressLocality\": \"Nairobi\", \"addressCountry\": \"KE\"}}, \"directApply\": true, \"validThrough\": \"2026-07-21T23:59:59\", \"employmentType\": \"FULL_TIME\"}<\/script><\/p>\n<p><strong>Company:<\/strong> International Livestock Research Institute ILRI<\/p>\n<p><strong>Location:<\/strong> Nairobi<\/p>\n<p><strong>Job Type:<\/strong> Full Time<\/p>\n<p><strong>Apply Before:<\/strong> 2026-07-21<\/p>\n<h3>Job Description<\/h3>\n<p>Key Responsibilities<br \/>Project Coordination<br \/>Maintain project databases and filing systems to ensure 100% accuracy and accessibility, updated weekly.<br \/>Collect and collate data for project documentation and reports, ensuring all deliverables are submitted by scheduled deadlines.<br \/>Monitor daily project activities against work plans, ensuring at least 95% of tasks are completed on time each month.<br \/>Facilitate project operations procurement, recruitment, knowledge sharing, completing all tasks within agreed timelines.<br \/>Communicate project information to relevant stakeholders with updates provided bi-weekly or as required.<br \/>Research Team Support<br \/>Schedule and document lab meetings, seminars, and conferences and ensure minutes are circulated within 48 hours.<br \/>Onboard new team members scientists, students, technicians by providing lab access, training records, and safety protocols within the first week of joining.<br \/>Maintain team calendars and track deadlines for grant submissions and ethics approvals, sending reminders to the PI at least 1 week before each deadline.<br \/>Financial and Grant Administration<br \/>Process purchase orders for lab supplies and track budgets to ensure spending remains within 100% of approved allocations.<br \/>Support grant applications by compiling documents, formatting CVs, and ensuring compliance with donor regulations, with applications submitted on schedule.<br \/>Reconcile project expenses travel, fieldwork and coordinate with finance teams to ensure monthly reconciliation is completed within 10 days of the end of travel \/ field trip.<br \/>Communications and Documentation<br \/>Draft and edit reports, newsletters, and website content highlighting research outputs, with each report finalized within 5 business days of data receipt.<br \/>Coordinate communications with collaborators by preparing agreements and MoUs, ensuring all documentation is completed before project start.<br \/>Other Duties<br \/>Perform additional tasks as assigned, ensuring completion within agreed timelines and alignment with project objectives.<br \/>Requirements<br \/>Bachelor\u2019s degree or Diploma in relevant field<br \/>Two years relevant experience with degree or five years relevant experience with diploma<br \/>Good understanding of methods, techniques and procedures<br \/>Technical training in project management \u2013 desirable<br \/>Good understanding of methods, techniques and procedures<br \/>Effective administrative skills<br \/>Effective communication and writing skills<br \/>Experience in facilitating teamwork and collaboration across multiple functions<br \/>Experience working in an international organization<\/p>\n<h3>How to Apply<\/h3>\n<p>Interested and qualified? Go to International Livestock Research Institute (ILRI) on www.ilri.org to apply<br \/>Build your CV for free. Download in different templates.<\/p>\n<p><a href=\"https:\/\/www.myjobmag.co.ke\/apply-now\/1273582\" target=\"_blank\" rel=\"noopener\" style=\"display:inline-block;padding:10px 20px;background:#2271b1;color:#fff;text-decoration:none;border-radius:4px;\">Apply Now<\/a><\/p>\n<p><small>Source: MyJobMag<\/small><\/p>\n<p><!-- job-expiry: 2026-07-21 --><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Company: International Livestock Research Institute ILRI Location: Nairobi Job Type: Full Time Apply Before: 2026-07-21 Job Description Key ResponsibilitiesProject CoordinationMaintain project databases and filing systems to ensure 100% accuracy and accessibility, updated weekly.Collect and collate data for project documentation and reports, ensuring all deliverables are submitted by scheduled deadlines.Monitor daily project activities against work plans, [&hellip;]<\/p>\n","protected":false},"author":1,"featured_media":0,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_jetpack_newsletter_access":"","_jetpack_dont_email_post_to_subs":false,"_jetpack_newsletter_tier_id":0,"_jetpack_memberships_contains_paywalled_content":false,"_jetpack_feature_clip_id":0,"_jetpack_memberships_contains_paid_content":false,"footnotes":"","jetpack_post_was_ever_published":false},"categories":[1408,1409],"tags":[1425,1764,1413,1412],"class_list":["post-100637","post","type-post","status-publish","format-standard","hentry","category-jobs","category-nairobi","tag-full-time","tag-international-livestock-research-institute-ilri","tag-job-listing","tag-myjobmag"],"jetpack_featured_media_url":"","jetpack_sharing_enabled":true,"_links":{"self":[{"href":"https:\/\/jobs.dataaxisnode.com\/kenya\/wp-json\/wp\/v2\/posts\/100637","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/jobs.dataaxisnode.com\/kenya\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/jobs.dataaxisnode.com\/kenya\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/kenya\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/kenya\/wp-json\/wp\/v2\/comments?post=100637"}],"version-history":[{"count":0,"href":"https:\/\/jobs.dataaxisnode.com\/kenya\/wp-json\/wp\/v2\/posts\/100637\/revisions"}],"wp:attachment":[{"href":"https:\/\/jobs.dataaxisnode.com\/kenya\/wp-json\/wp\/v2\/media?parent=100637"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/kenya\/wp-json\/wp\/v2\/categories?post=100637"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/kenya\/wp-json\/wp\/v2\/tags?post=100637"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}