{"id":101653,"date":"2026-07-15T13:12:52","date_gmt":"2026-07-15T13:12:52","guid":{"rendered":"https:\/\/jobs.dataaxisnode.com\/kenya\/uncategorized\/fashion-lab-administrative-assistant-2\/"},"modified":"2026-07-15T13:12:52","modified_gmt":"2026-07-15T13:12:52","slug":"fashion-lab-administrative-assistant-2","status":"publish","type":"post","link":"https:\/\/jobs.dataaxisnode.com\/kenya\/jobs\/nairobi\/fashion-lab-administrative-assistant-2\/","title":{"rendered":"Fashion Lab Administrative Assistant"},"content":{"rendered":"<p><script type=\"application\/ld+json\">{\"@context\": \"https:\/\/schema.org\/\", \"@type\": \"JobPosting\", \"title\": \"Fashion Lab Administrative Assistant\", \"description\": \"About the Role\\nThe successful candidate will serve as the first point of contact for designers, trainees, guests, partners, and beneficiaries while also supporting lab coordination, data collection, machine usage monitoring, training logistics, and member experience within the lab environment.\\nThe ideal candidate should be outgoing, professional, highly organized, comfortable with technology and data management, and genuinely interested in fashion, creative industries, and working with young creatives and designers.\\nKey Responsibilities\\nFront Desk and Guest Relations\\nWelcome and receive all visitors, trainees, designers, partners, and stakeholders entering the Fashion Lab.\\nManage front desk operations and maintain a professional, warm, and organized reception environment.\\nHandle inquiries, direct visitors appropriately, and support day-to-day communication within the lab.\\nEnsure all guests and beneficiaries sign in and out as required.\\nSupport hospitality and guest coordination during meetings, training, workshops, and events.\\nData Collection & Lab Administration\\nMaintain accurate records of:\\nLab attendance\\nMember\/beneficiary usage\\nVisitor logs\\nMachine usage and booking records\\nTraining participation\\nDaily operational activity within the lab\\nSupport data entry, filing, documentation, and reporting processes.\\nAssist in tracking beneficiary engagement and programme participation for reporting purposes.\\nEnsure records are updated, organized, and accessible when required.\\nSupport inventory and basic asset tracking within the lab.\\nMachine & Membership Coordination\\nMonitor and track machine usage to ensure:\\nProper allocation to approved members\/beneficiaries\\nFair and organized scheduling\\nResponsible usage of equipment\\nCoordinate booking schedules for shared lab equipment and workstations.\\nReport any misuse, maintenance concerns, or operational issues to management.\\nSupport enforcement of lab operational guidelines and member procedures.\\nTraining & Programme Support\\nSupport coordination of training, workshops, mentorship sessions, and learning activities.\\nAssist trainers and facilitators with participant registration and logistics.\\nPrepare training attendance sheets, participant records, and basic administrative materials.\\nSupport onboarding and orientation of new lab users and beneficiaries.\\nLab Environment & Member Support\\nEnsure designers, trainees, and visitors feel supported and comfortable within the lab environment.\\nHelp maintain a welcoming, inclusive, creative, and professional atmosphere.\\nProvide basic coordination support to ensure smooth daily lab operations.\\nEscalate operational or beneficiary concerns where necessary.\\nInclusive Practice & Accessibility Support\\nSupport an inclusive, respectful, and welcoming environment for all beneficiaries, including persons with disabilities and individuals from diverse backgrounds.\\nAssist in ensuring accessibility and inclusion procedures within the lab are observed during training, events, and daily operations.\\nSupport participants who may require guidance, orientation, or basic assistance within the lab environment.\\nWork collaboratively with management, trainers, and partners to promote equitable participation and positive user experiences within the Fashion Lab.\\nQualifications & Experience\\nDegree in:\\nBusiness Administration\\nCustomer Service\\nOffice Administration\\nFashion-related field\\nCommunications\\nOr related discipline\\nMinimum of 2 years\u2019 experience in:\\nReception\/front office work\\nAdministrative support\\nData collection\/record management\\nCustomer service or hospitality\\nExperience working in a training space, co-working spaces, innovation hub, or fashion-related environment is an added advantage.\\nExperience using Microsoft Office, Google Workspace, spreadsheets, and digital record systems.\\nExperience working in inclusive spaces, community programmes, creative hubs, training environments, youth programmes, or organizations supporting diverse beneficiary groups is highly desirable.\\nExperience interacting with persons with disabilities or supporting inclusive programming is an added advantage.\\nDemonstrated sensitivity, professionalism, and ability to work respectfully with people from diverse backgrounds and abilities.\\nRequired Skills & Competencies\\nExcellent interpersonal and communication skills\\nStrong organization and multitasking ability\\nGood data entry and record management skills\\nProfessional and customer-oriented approach\\nOutgoing, friendly, and confident personality\\nStrong attention to detail\\nAbility to work in a fast-paced and dynamic environment\\nInterest in fashion, creativity, and working with designers\/youth\\nProblem-solving and coordination skills\\nAbility to maintain confidentiality and professionalism\\nStrong people skills with empathy and emotional intelligence\\nAbility to create welcoming and inclusive environments\\nRespectful, patient, and culturally sensitive approach to engagement\\nUnderstanding of professionalism within diverse and inclusive workspac\", \"datePosted\": \"2026-07-15\", \"hiringOrganization\": {\"@type\": \"Organization\", \"name\": \"Comitato Internazionale per lo Sviluppo dei Popoli CISP\"}, \"jobLocation\": {\"@type\": \"Place\", \"address\": {\"@type\": \"PostalAddress\", \"addressLocality\": \"Nairobi\", \"addressCountry\": \"KE\"}}, \"directApply\": true, \"validThrough\": \"2026-07-16T23:59:59\", \"employmentType\": \"FULL_TIME\"}<\/script><\/p>\n<p><strong>Company:<\/strong> Comitato Internazionale per lo Sviluppo dei Popoli CISP<\/p>\n<p><strong>Location:<\/strong> Nairobi<\/p>\n<p><strong>Job Type:<\/strong> Full Time<\/p>\n<p><strong>Apply Before:<\/strong> 2026-07-16<\/p>\n<h3>Job Description<\/h3>\n<p>About the Role<br \/>The successful candidate will serve as the first point of contact for designers, trainees, guests, partners, and beneficiaries while also supporting lab coordination, data collection, machine usage monitoring, training logistics, and member experience within the lab environment.<br \/>The ideal candidate should be outgoing, professional, highly organized, comfortable with technology and data management, and genuinely interested in fashion, creative industries, and working with young creatives and designers.<br \/>Key Responsibilities<br \/>Front Desk and Guest Relations<br \/>Welcome and receive all visitors, trainees, designers, partners, and stakeholders entering the Fashion Lab.<br \/>Manage front desk operations and maintain a professional, warm, and organized reception environment.<br \/>Handle inquiries, direct visitors appropriately, and support day-to-day communication within the lab.<br \/>Ensure all guests and beneficiaries sign in and out as required.<br \/>Support hospitality and guest coordination during meetings, training, workshops, and events.<br \/>Data Collection &#038; Lab Administration<br \/>Maintain accurate records of:<br \/>Lab attendance<br \/>Member\/beneficiary usage<br \/>Visitor logs<br \/>Machine usage and booking records<br \/>Training participation<br \/>Daily operational activity within the lab<br \/>Support data entry, filing, documentation, and reporting processes.<br \/>Assist in tracking beneficiary engagement and programme participation for reporting purposes.<br \/>Ensure records are updated, organized, and accessible when required.<br \/>Support inventory and basic asset tracking within the lab.<br \/>Machine &#038; Membership Coordination<br \/>Monitor and track machine usage to ensure:<br \/>Proper allocation to approved members\/beneficiaries<br \/>Fair and organized scheduling<br \/>Responsible usage of equipment<br \/>Coordinate booking schedules for shared lab equipment and workstations.<br \/>Report any misuse, maintenance concerns, or operational issues to management.<br \/>Support enforcement of lab operational guidelines and member procedures.<br \/>Training &#038; Programme Support<br \/>Support coordination of training, workshops, mentorship sessions, and learning activities.<br \/>Assist trainers and facilitators with participant registration and logistics.<br \/>Prepare training attendance sheets, participant records, and basic administrative materials.<br \/>Support onboarding and orientation of new lab users and beneficiaries.<br \/>Lab Environment &#038; Member Support<br \/>Ensure designers, trainees, and visitors feel supported and comfortable within the lab environment.<br \/>Help maintain a welcoming, inclusive, creative, and professional atmosphere.<br \/>Provide basic coordination support to ensure smooth daily lab operations.<br \/>Escalate operational or beneficiary concerns where necessary.<br \/>Inclusive Practice &#038; Accessibility Support<br \/>Support an inclusive, respectful, and welcoming environment for all beneficiaries, including persons with disabilities and individuals from diverse backgrounds.<br \/>Assist in ensuring accessibility and inclusion procedures within the lab are observed during training, events, and daily operations.<br \/>Support participants who may require guidance, orientation, or basic assistance within the lab environment.<br \/>Work collaboratively with management, trainers, and partners to promote equitable participation and positive user experiences within the Fashion Lab.<br \/>Qualifications &#038; Experience<br \/>Degree in:<br \/>Business Administration<br \/>Customer Service<br \/>Office Administration<br \/>Fashion-related field<br \/>Communications<br \/>Or related discipline<br \/>Minimum of 2 years\u2019 experience in:<br \/>Reception\/front office work<br \/>Administrative support<br \/>Data collection\/record management<br \/>Customer service or hospitality<br \/>Experience working in a training space, co-working spaces, innovation hub, or fashion-related environment is an added advantage.<br \/>Experience using Microsoft Office, Google Workspace, spreadsheets, and digital record systems.<br \/>Experience working in inclusive spaces, community programmes, creative hubs, training environments, youth programmes, or organizations supporting diverse beneficiary groups is highly desirable.<br \/>Experience interacting with persons with disabilities or supporting inclusive programming is an added advantage.<br \/>Demonstrated sensitivity, professionalism, and ability to work respectfully with people from diverse backgrounds and abilities.<br \/>Required Skills &#038; Competencies<br \/>Excellent interpersonal and communication skills<br \/>Strong organization and multitasking ability<br \/>Good data entry and record management skills<br \/>Professional and customer-oriented approach<br \/>Outgoing, friendly, and confident personality<br \/>Strong attention to detail<br \/>Ability to work in a fast-paced and dynamic environment<br \/>Interest in fashion, creativity, and working with designers\/youth<br \/>Problem-solving and coordination skills<br \/>Ability to maintain confidentiality and professionalism<br \/>Strong people skills with empathy and emotional intelligence<br \/>Ability to create welcoming and inclusive environments<br \/>Respectful, patient, and culturally sensitive approach to engagement<br \/>Understanding of professionalism within diverse and inclusive workspaces<br \/>Preferred Attributes<br \/>The ideal candidate should be:<br \/>Passionate about fashion and creative spaces<br \/>Comfortable interacting with diverse people and stakeholders<br \/>Highly dependable and proactive<br \/>Presentable and professional<br \/>Tech-comfortable and able to learn new systems quickly<br \/>Excited about supporting youth, creativity, innovation, and inclusive learning environments<br \/>Working Conditions<br \/>Full-time position based at the Fashion Lab in Nairobi.<br \/>May occasionally support weekend or evening events, trainings, or activations when required.<\/p>\n<h3>How to Apply<\/h3>\n<p>The interested applicants with the required skills are invited to submit their application to kikoromeonairobi@gmail.com and CC mumbi@kikoromeofoundation.org and bosibori@kikoromeofoundation.org not later than Thursday 16th July 2026 by 23:59 (EAT) with the E-Mail subject line \u2018\u2019 Fashion Lab Administrative Assistant \u2013 Sustainable Fashion &#038; Employment Creation\u201d . Late applications will not be reviewed. Applications must include ALL of the following in order to be assessed: Cover letter clearly demonstrating how you meet the qualifications for this position including your availability and salary expectation. CV including 2 referees (maximum 2 pages)<br \/>Build your CV for free. Download in different templates.<\/p>\n<p><a href=\"https:\/\/www.myjobmag.co.ke\/job\/fashion-lab-administrative-assistant-comitato-internazionale-per-lo-sviluppo-dei-popoli-cisp\" target=\"_blank\" rel=\"noopener\" style=\"display:inline-block;padding:10px 20px;background:#2271b1;color:#fff;text-decoration:none;border-radius:4px;\">Apply Now<\/a><\/p>\n<p><small>Source: MyJobMag<\/small><\/p>\n<p><!-- job-expiry: 2026-07-16 --><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Company: Comitato Internazionale per lo Sviluppo dei Popoli CISP Location: Nairobi Job Type: Full Time Apply Before: 2026-07-16 Job Description About the RoleThe successful candidate will serve as the first point of contact for designers, trainees, guests, partners, and beneficiaries while also supporting lab coordination, data collection, machine usage monitoring, training logistics, and member experience [&hellip;]<\/p>\n","protected":false},"author":1,"featured_media":0,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_jetpack_newsletter_access":"","_jetpack_dont_email_post_to_subs":false,"_jetpack_newsletter_tier_id":0,"_jetpack_memberships_contains_paywalled_content":false,"_jetpack_feature_clip_id":0,"_jetpack_memberships_contains_paid_content":false,"footnotes":"","jetpack_post_was_ever_published":false},"categories":[1408,1409],"tags":[2157,1425,1413,1412],"class_list":["post-101653","post","type-post","status-publish","format-standard","hentry","category-jobs","category-nairobi","tag-comitato-internazionale-per-lo-sviluppo-dei-popoli-cisp","tag-full-time","tag-job-listing","tag-myjobmag"],"jetpack_featured_media_url":"","jetpack_sharing_enabled":true,"_links":{"self":[{"href":"https:\/\/jobs.dataaxisnode.com\/kenya\/wp-json\/wp\/v2\/posts\/101653","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/jobs.dataaxisnode.com\/kenya\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/jobs.dataaxisnode.com\/kenya\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/kenya\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/kenya\/wp-json\/wp\/v2\/comments?post=101653"}],"version-history":[{"count":0,"href":"https:\/\/jobs.dataaxisnode.com\/kenya\/wp-json\/wp\/v2\/posts\/101653\/revisions"}],"wp:attachment":[{"href":"https:\/\/jobs.dataaxisnode.com\/kenya\/wp-json\/wp\/v2\/media?parent=101653"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/kenya\/wp-json\/wp\/v2\/categories?post=101653"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/kenya\/wp-json\/wp\/v2\/tags?post=101653"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}