{"id":102759,"date":"2026-07-20T06:08:13","date_gmt":"2026-07-20T06:08:13","guid":{"rendered":"https:\/\/jobs.dataaxisnode.com\/kenya\/uncategorized\/tupande-administration-supervisor-fixed-term\/"},"modified":"2026-07-20T06:08:13","modified_gmt":"2026-07-20T06:08:13","slug":"tupande-administration-supervisor-fixed-term","status":"publish","type":"post","link":"https:\/\/jobs.dataaxisnode.com\/kenya\/jobs\/nairobi\/tupande-administration-supervisor-fixed-term\/","title":{"rendered":"Tupande Administration Supervisor (Fixed-Term)"},"content":{"rendered":"<p><script type=\"application\/ld+json\">{\"@context\": \"https:\/\/schema.org\/\", \"@type\": \"JobPosting\", \"title\": \"Tupande Administration Supervisor (Fixed-Term)\", \"description\": \"About the Role\\nSeeking an Administration Supervisor with 3+ years' manufacturing or industrial experience to manage office operations, casual labour contracting, and utility documentation for a biochar facility.\\nResponsibilities\\nOffice and Records Management\\nManage day-to-day office operations including supplies, equipment, and a clean and organized workspace\\nMaintain accurate records of administrative activities including employee files, invoices, and operational documentation\\nHandle incoming and outgoing communications including phone calls, emails, and correspondence\\nCoordinate meetings, appointments, and travel arrangements for facility leadership\\nCasual Labor Administration\\nOwn casual labor contracting for the Biochar facility, ensuring sufficient casuals required for production at any given time\\nMaintain accurate records of casual engagement periods, daily rates, and shift deployment\\nEnsure processing of casual payroll in line with company policies and Kenyan labor regulations\\nEnsure casual labor documentation complies with company policy and Kenyan labor law\\nCompliance and Customer Service\\nEnsure all administrative activities comply with company policies and relevant regulatory requirements\\nGreet and assist visitors, clients, suppliers, and verification auditors, ensuring a professional experience\\nMaintain confidentiality of sensitive information at all times\\nMonitoring, Reporting, and Verification\\nCollect and submit all utility documentation required for MRV, including electricity, diesel, water, and packaging\\nMaintain employment records number of employees, roles, demographics\\nSupport stakeholder engagement and grievance documentation\\nMay manage an Administration Officer later on\\nMay manage 2-4 suppliers\\nCareer Growth and Development\\nWe have a strong culture of constant learning and we invest in developing our people. You\u2019ll have weekly check-ins with your manager, access to mentorship and training programs, and regular feedback on your performance. We hold career reviews every six months, and set aside time to discuss your aspirations and career goals. You\u2019ll have the opportunity to shape a growing organization and build a rewarding long-term career.\\nQualifications\\nAcross all roles, these are the\u00a0general qualifications we look for. For this role specifically, you will have:\\nWork experience: 2-3+ years working experience as an office assistant, executive assistant, or administration supervisor\\nCasual labor administration experience: Demonstrated experience managing high-volume casual contracting and payroll in line with Kenyan labor law\\nKnowledge and experience in Environmental, Occupational Health and Safety in the workplace\\nMinimum academic qualification: Diploma in Business, Public Administration, or related field is often preferred\\nComfortable with collecting and submitting invoice and utility data as required\\nAttention to detail: Ensures all administrative records and MRV submissions are accurate and timely\\nProblem-solving: Establishes root cause and finds solutions to meet administrative and compliance targets\\nWritten and verbal communication: Strong communication skills to engage with staff, suppliers, casuals, and visitors\\nAbility to work as part of a team: Teamwork champion to help all departments deliver their deliverables\\nTime management: Ensures adequate time to complete administrative tasks to the desired output and quality standards\\nTechnological proficiency: Familiarity with office software such as Google Workspace Sheets, Docs and Microsoft Office Excel, Word\\nClosing date 8th September 2026\", \"datePosted\": \"2026-07-18\", \"hiringOrganization\": {\"@type\": \"Organization\", \"name\": \"One Acre Fund\"}, \"jobLocation\": {\"@type\": \"Place\", \"address\": {\"@type\": \"PostalAddress\", \"addressLocality\": \"Nairobi\", \"addressCountry\": \"KE\"}}, \"directApply\": true, \"validThrough\": \"2026-10-08T23:59:59\", \"employmentType\": \"FULL_TIME\"}<\/script><\/p>\n<p><strong>Company:<\/strong> One Acre Fund<\/p>\n<p><strong>Location:<\/strong> Nairobi<\/p>\n<p><strong>Job Type:<\/strong> Contract , Full Time<\/p>\n<p><strong>Apply Before:<\/strong> 2026-10-08<\/p>\n<h3>Job Description<\/h3>\n<p>About the Role<br \/>Seeking an Administration Supervisor with 3+ years&#8217; manufacturing or industrial experience to manage office operations, casual labour contracting, and utility documentation for a biochar facility.<br \/>Responsibilities<br \/>Office and Records Management<br \/>Manage day-to-day office operations including supplies, equipment, and a clean and organized workspace<br \/>Maintain accurate records of administrative activities including employee files, invoices, and operational documentation<br \/>Handle incoming and outgoing communications including phone calls, emails, and correspondence<br \/>Coordinate meetings, appointments, and travel arrangements for facility leadership<br \/>Casual Labor Administration<br \/>Own casual labor contracting for the Biochar facility, ensuring sufficient casuals required for production at any given time<br \/>Maintain accurate records of casual engagement periods, daily rates, and shift deployment<br \/>Ensure processing of casual payroll in line with company policies and Kenyan labor regulations<br \/>Ensure casual labor documentation complies with company policy and Kenyan labor law<br \/>Compliance and Customer Service<br \/>Ensure all administrative activities comply with company policies and relevant regulatory requirements<br \/>Greet and assist visitors, clients, suppliers, and verification auditors, ensuring a professional experience<br \/>Maintain confidentiality of sensitive information at all times<br \/>Monitoring, Reporting, and Verification<br \/>Collect and submit all utility documentation required for MRV, including electricity, diesel, water, and packaging<br \/>Maintain employment records number of employees, roles, demographics<br \/>Support stakeholder engagement and grievance documentation<br \/>May manage an Administration Officer later on<br \/>May manage 2-4 suppliers<br \/>Career Growth and Development<br \/>We have a strong culture of constant learning and we invest in developing our people. You\u2019ll have weekly check-ins with your manager, access to mentorship and training programs, and regular feedback on your performance. We hold career reviews every six months, and set aside time to discuss your aspirations and career goals. You\u2019ll have the opportunity to shape a growing organization and build a rewarding long-term career.<br \/>Qualifications<br \/>Across all roles, these are the\u00a0general qualifications we look for. For this role specifically, you will have:<br \/>Work experience: 2-3+ years working experience as an office assistant, executive assistant, or administration supervisor<br \/>Casual labor administration experience: Demonstrated experience managing high-volume casual contracting and payroll in line with Kenyan labor law<br \/>Knowledge and experience in Environmental, Occupational Health and Safety in the workplace<br \/>Minimum academic qualification: Diploma in Business, Public Administration, or related field is often preferred<br \/>Comfortable with collecting and submitting invoice and utility data as required<br \/>Attention to detail: Ensures all administrative records and MRV submissions are accurate and timely<br \/>Problem-solving: Establishes root cause and finds solutions to meet administrative and compliance targets<br \/>Written and verbal communication: Strong communication skills to engage with staff, suppliers, casuals, and visitors<br \/>Ability to work as part of a team: Teamwork champion to help all departments deliver their deliverables<br \/>Time management: Ensures adequate time to complete administrative tasks to the desired output and quality standards<br \/>Technological proficiency: Familiarity with office software such as Google Workspace Sheets, Docs and Microsoft Office Excel, Word<br \/>Closing date 8th September 2026<\/p>\n<h3>How to Apply<\/h3>\n<p>Interested and qualified? Go to One Acre Fund on job-boards.greenhouse.io to apply<br \/>Build your CV for free. Download in different templates.<\/p>\n<p><a href=\"https:\/\/www.myjobmag.co.ke\/apply-now\/1282936\" target=\"_blank\" rel=\"noopener\" style=\"display:inline-block;padding:10px 20px;background:#2271b1;color:#fff;text-decoration:none;border-radius:4px;\">Apply Now<\/a><\/p>\n<p><small>Source: MyJobMag<\/small><\/p>\n<p><!-- job-expiry: 2026-10-08 --><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Company: One Acre Fund Location: Nairobi Job Type: Contract , Full Time Apply Before: 2026-10-08 Job Description About the RoleSeeking an Administration Supervisor with 3+ years&#8217; manufacturing or industrial experience to manage office operations, casual labour contracting, and utility documentation for a biochar facility.ResponsibilitiesOffice and Records ManagementManage day-to-day office operations including supplies, equipment, and a [&hellip;]<\/p>\n","protected":false},"author":1,"featured_media":0,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[1408,1409],"tags":[1451,1413,1412,1497],"class_list":["post-102759","post","type-post","status-publish","format-standard","hentry","category-jobs","category-nairobi","tag-contract-full-time","tag-job-listing","tag-myjobmag","tag-one-acre-fund"],"_links":{"self":[{"href":"https:\/\/jobs.dataaxisnode.com\/kenya\/wp-json\/wp\/v2\/posts\/102759","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/jobs.dataaxisnode.com\/kenya\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/jobs.dataaxisnode.com\/kenya\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/kenya\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/kenya\/wp-json\/wp\/v2\/comments?post=102759"}],"version-history":[{"count":0,"href":"https:\/\/jobs.dataaxisnode.com\/kenya\/wp-json\/wp\/v2\/posts\/102759\/revisions"}],"wp:attachment":[{"href":"https:\/\/jobs.dataaxisnode.com\/kenya\/wp-json\/wp\/v2\/media?parent=102759"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/kenya\/wp-json\/wp\/v2\/categories?post=102759"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/kenya\/wp-json\/wp\/v2\/tags?post=102759"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}