{"id":102866,"date":"2026-07-21T08:12:34","date_gmt":"2026-07-21T08:12:34","guid":{"rendered":"https:\/\/jobs.dataaxisnode.com\/kenya\/uncategorized\/human-resource-filling-clerk\/"},"modified":"2026-07-21T08:12:34","modified_gmt":"2026-07-21T08:12:34","slug":"human-resource-filling-clerk","status":"publish","type":"post","link":"https:\/\/jobs.dataaxisnode.com\/kenya\/jobs\/nairobi\/human-resource-filling-clerk\/","title":{"rendered":"Human Resource Filling Clerk"},"content":{"rendered":"<p><script type=\"application\/ld+json\">{\"@context\": \"https:\/\/schema.org\/\", \"@type\": \"JobPosting\", \"title\": \"Human Resource Filling Clerk\", \"description\": \"HUMAN RESOURCE FILLING CLERK REF: TNH\/HHR\/ HR-FC \/07\/2026\\nThe overall purpose of this role is to provide essential administrative, records management, and data management support to ensure that HR information is accurate, accessible, secure, and reliable. The role supports the maintenance of employee records, filing systems, HR data processes, and document management practices that enable timely retrieval, compliance, and effective HR service delivery.\\nROLES AND RESPONSIBILITIES\\nHR Records Management & Filing\\nMaintain accurate and up-to-date employee personnel files, both physical and electronic.\\nEnsure proper filing, indexing, storage, retrieval, and archiving of HR documents.\\nUpdate employee records relating to personal information, contracts, job changes, performance documents, training records, and other HR transactions.\\nEnsure confidentiality and security of employee records in compliance with HR policies and data protection requirements.\\nConduct regular file audits to ensure completeness, accuracy, and compliance with documentation standards.\\nSupport the transition and maintenance of electronic employee records and HR document management systems.\\nHR Analytics & Data Support\\nSupport the Senior HR Officer \u2013 HR Analytics, Performance Management, Learning & Culture in collecting, organizing, and validating HR data.\\nMaintain accurate HR databases and ensure timely updates of employee information in the HR Information System HRIS.\\nAssist in preparation of HR reports, dashboards, and workforce statistics including headcount, turnover, absenteeism, training participation, and performance data.\\nConduct data checks and identify gaps or inconsistencies in HR records for correction.\\nSupport the preparation of data required for audits, management reports, and HR projects.\\nPerformance Management Administration\\nSupport administration of performance management processes, including tracking submission of performance objectives, reviews, and appraisal documentation.\\nMaintain performance management records and generate status reports.\\nAssist in coordinating communication and documentation for performance review cycles.\\nSupport maintenance of performance improvement plan records and related documentation.\\nLearning & Development Administration\\nMaintain employee training and development records.\\nUpdate training databases and support preparation of training reports.\\nAssist in coordinating training logistics, attendance records, evaluations, and documentation.\\nSupport tracking of mandatory training and professional development requirements.\\nGeneral HR Administration & Support\\nProvide administrative support for HR projects, employee engagement initiatives, and culture programmes.\\nAssist with HR surveys, employee feedback exercises, and data collection activities.\\nSupport HR audits, inspections, and compliance reviews.\\nAny other responsibility assigned to the job holder by the supervisor from time to time;\\nEDUCATION AND EXPERIENCE\\nDegree in Human Resource Management, Business Administration, Records Management, Information Management, or a related field.\\nTraining in HR Information Systems HRIS, data management, or Microsoft Excel is an added advantage\\nExperience in maintaining databases, and supporting HR reporting processes.\\nMinimum 2 years\u2019 experience in records management, filing, or office administration.\\nExperience working with electronic filing systems or HRIS platforms is desirable.\\nCORE COMPETENCIES\\nKnowledge of best and current human resource practices and approaches.\\nBroad knowledge and experience in leading practices in organization development, compensation, talent management and development and employee relations\\nKnowledge of the Kenyan Labour Laws.\\nGood knowledge of core hospital management processes will be an added advantage.\\nAbility to integrate critical information from diverse areas.\\nProblem-solving skills.\\nAnalytical and creative thinking skills.\\nStrong persuasion and negotiation skills.\\nStrong business acumen \/ commercial orientation.\\nRelationship management skills internal and external customers.\\nCommunication and interpersonal skills.\\nStrong leadership and people management skills.\\nAbility to effectively manage multiple stakeholders.\\nStrong execution skills.\", \"datePosted\": \"2026-07-20\", \"hiringOrganization\": {\"@type\": \"Organization\", \"name\": \"Nairobi Hospital\"}, \"jobLocation\": {\"@type\": \"Place\", \"address\": {\"@type\": \"PostalAddress\", \"addressLocality\": \"Nairobi\", \"addressCountry\": \"KE\"}}, \"directApply\": true, \"validThrough\": \"2026-07-31T23:59:59\", \"employmentType\": \"FULL_TIME\"}<\/script><\/p>\n<p><strong>Company:<\/strong> Nairobi Hospital<\/p>\n<p><strong>Location:<\/strong> Nairobi<\/p>\n<p><strong>Job Type:<\/strong> Full Time<\/p>\n<p><strong>Apply Before:<\/strong> 2026-07-31<\/p>\n<h3>Job Description<\/h3>\n<p>HUMAN RESOURCE FILLING CLERK REF: TNH\/HHR\/ HR-FC \/07\/2026<br \/>The overall purpose of this role is to provide essential administrative, records management, and data management support to ensure that HR information is accurate, accessible, secure, and reliable. The role supports the maintenance of employee records, filing systems, HR data processes, and document management practices that enable timely retrieval, compliance, and effective HR service delivery.<br \/>ROLES AND RESPONSIBILITIES<br \/>HR Records Management &#038; Filing<br \/>Maintain accurate and up-to-date employee personnel files, both physical and electronic.<br \/>Ensure proper filing, indexing, storage, retrieval, and archiving of HR documents.<br \/>Update employee records relating to personal information, contracts, job changes, performance documents, training records, and other HR transactions.<br \/>Ensure confidentiality and security of employee records in compliance with HR policies and data protection requirements.<br \/>Conduct regular file audits to ensure completeness, accuracy, and compliance with documentation standards.<br \/>Support the transition and maintenance of electronic employee records and HR document management systems.<br \/>HR Analytics &#038; Data Support<br \/>Support the Senior HR Officer \u2013 HR Analytics, Performance Management, Learning &#038; Culture in collecting, organizing, and validating HR data.<br \/>Maintain accurate HR databases and ensure timely updates of employee information in the HR Information System HRIS.<br \/>Assist in preparation of HR reports, dashboards, and workforce statistics including headcount, turnover, absenteeism, training participation, and performance data.<br \/>Conduct data checks and identify gaps or inconsistencies in HR records for correction.<br \/>Support the preparation of data required for audits, management reports, and HR projects.<br \/>Performance Management Administration<br \/>Support administration of performance management processes, including tracking submission of performance objectives, reviews, and appraisal documentation.<br \/>Maintain performance management records and generate status reports.<br \/>Assist in coordinating communication and documentation for performance review cycles.<br \/>Support maintenance of performance improvement plan records and related documentation.<br \/>Learning &#038; Development Administration<br \/>Maintain employee training and development records.<br \/>Update training databases and support preparation of training reports.<br \/>Assist in coordinating training logistics, attendance records, evaluations, and documentation.<br \/>Support tracking of mandatory training and professional development requirements.<br \/>General HR Administration &#038; Support<br \/>Provide administrative support for HR projects, employee engagement initiatives, and culture programmes.<br \/>Assist with HR surveys, employee feedback exercises, and data collection activities.<br \/>Support HR audits, inspections, and compliance reviews.<br \/>Any other responsibility assigned to the job holder by the supervisor from time to time;<br \/>EDUCATION AND EXPERIENCE<br \/>Degree in Human Resource Management, Business Administration, Records Management, Information Management, or a related field.<br \/>Training in HR Information Systems HRIS, data management, or Microsoft Excel is an added advantage<br \/>Experience in maintaining databases, and supporting HR reporting processes.<br \/>Minimum 2 years\u2019 experience in records management, filing, or office administration.<br \/>Experience working with electronic filing systems or HRIS platforms is desirable.<br \/>CORE COMPETENCIES<br \/>Knowledge of best and current human resource practices and approaches.<br \/>Broad knowledge and experience in leading practices in organization development, compensation, talent management and development and employee relations<br \/>Knowledge of the Kenyan Labour Laws.<br \/>Good knowledge of core hospital management processes will be an added advantage.<br \/>Ability to integrate critical information from diverse areas.<br \/>Problem-solving skills.<br \/>Analytical and creative thinking skills.<br \/>Strong persuasion and negotiation skills.<br \/>Strong business acumen \/ commercial orientation.<br \/>Relationship management skills internal and external customers.<br \/>Communication and interpersonal skills.<br \/>Strong leadership and people management skills.<br \/>Ability to effectively manage multiple stakeholders.<br \/>Strong execution skills.<\/p>\n<h3>How to Apply<\/h3>\n<p>Interested and qualified? Go to Nairobi Hospital on hire.myjobconcierge.com to apply<br \/>Build your CV for free. Download in different templates.<\/p>\n<p><a href=\"https:\/\/www.myjobmag.co.ke\/apply-now\/1283865\" target=\"_blank\" rel=\"noopener\" style=\"display:inline-block;padding:10px 20px;background:#2271b1;color:#fff;text-decoration:none;border-radius:4px;\">Apply Now<\/a><\/p>\n<p><small>Source: MyJobMag<\/small><\/p>\n<p><!-- job-expiry: 2026-07-31 --><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Company: Nairobi Hospital Location: Nairobi Job Type: Full Time Apply Before: 2026-07-31 Job Description HUMAN RESOURCE FILLING CLERK REF: TNH\/HHR\/ HR-FC \/07\/2026The overall purpose of this role is to provide essential administrative, records management, and data management support to ensure that HR information is accurate, accessible, secure, and reliable. The role supports the maintenance of [&hellip;]<\/p>\n","protected":false},"author":1,"featured_media":0,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[1408,1409],"tags":[1425,1413,1412,1427],"class_list":["post-102866","post","type-post","status-publish","format-standard","hentry","category-jobs","category-nairobi","tag-full-time","tag-job-listing","tag-myjobmag","tag-nairobi-hospital"],"_links":{"self":[{"href":"https:\/\/jobs.dataaxisnode.com\/kenya\/wp-json\/wp\/v2\/posts\/102866","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/jobs.dataaxisnode.com\/kenya\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/jobs.dataaxisnode.com\/kenya\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/kenya\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/kenya\/wp-json\/wp\/v2\/comments?post=102866"}],"version-history":[{"count":0,"href":"https:\/\/jobs.dataaxisnode.com\/kenya\/wp-json\/wp\/v2\/posts\/102866\/revisions"}],"wp:attachment":[{"href":"https:\/\/jobs.dataaxisnode.com\/kenya\/wp-json\/wp\/v2\/media?parent=102866"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/kenya\/wp-json\/wp\/v2\/categories?post=102866"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/kenya\/wp-json\/wp\/v2\/tags?post=102866"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}