{"id":103156,"date":"2026-07-22T10:27:54","date_gmt":"2026-07-22T10:27:54","guid":{"rendered":"https:\/\/jobs.dataaxisnode.com\/kenya\/uncategorized\/logistics-admin-assistant-maternity-cover\/"},"modified":"2026-07-22T10:27:54","modified_gmt":"2026-07-22T10:27:54","slug":"logistics-admin-assistant-maternity-cover","status":"publish","type":"post","link":"https:\/\/jobs.dataaxisnode.com\/kenya\/jobs\/nairobi\/logistics-admin-assistant-maternity-cover\/","title":{"rendered":"Logistics &#038; Admin Assistant (Maternity Cover)"},"content":{"rendered":"<p><script type=\"application\/ld+json\">{\"@context\": \"https:\/\/schema.org\/\", \"@type\": \"JobPosting\", \"title\": \"Logistics & Admin Assistant (Maternity Cover)\", \"description\": \"JOB PURPOSE:\\nThe Logistics Admin Assistant plays a key role in performing administrative tasks to support delivery of a clearly defined work area within a unit, enabling those they support to be more effective.\\nKEY RESPONSIBILITIES Technical, Leadership, People and Resource management\\nGoods storage:\\nOrganize the delivery and dispatch of all supplies as requested in a timely and cost-effective manner and according to Oxfam Policy on procurement and keeping in mind any donor requirements on procurement.\\nCoordinate with the Procurement team on deliveries to be made and follow up on any outstanding deliveries from suppliers.\\nLiaise with the warehouse officer at external warehouse facility on deliveries made and monthly stock takes.\\nProcess all deliveries in the Helios\/D365 system, ensuring appropriate documentation accompanies deliveries.\\nCoordinate and communicate with field\/advocacy offices whenever dispatches are made and queries are raised.\\nProcess the timely payment of all goods delivered, in coordination with budget holders, procurement team and the finance department.\\nLiaise with the Procurement Team to receive international cargo where applicable\\nConduct monthly stock takes of the items kept in the stores and prepare stock reconciliation reports.\\nPrepare monthly stock reports and share with line manager and budget holders.\\nSystematic filing of all warehouse documentation, periodic reports.\\nSupervise casual\/temporary staff called upon to assist in warehouse activities.\\nAssets and Equipment:\\nEnsure all assets procured are registered in the Helios\/D365 system and tracked.\\nUpdate the asset register monthly to reflect changes in asset movement.\\nArrange for and follow up on repairs and maintenance of assets and equipment.\\nConduct quarterly and year end with Finance team physical inventory and verification of \u2022 assets.\\nEnsure physical disposal of assets after approval, in conjunction with line manager and procurement\/ Logistics team.\\nAny other duties as may be assigned by Line manager\\nIn addition: -\\nDiploma in Business Studies or Secretarial\\nProven experience in customer care\\nFluency in written and spoken Kiswahili and English is essential.\\nComputer literacy and word-processing skills are essential.\\nExcellent organisational ability and attention to detail\\nGood communication and interpersonal skills, including being able to deal with multiple demands\", \"datePosted\": \"2026-07-21\", \"hiringOrganization\": {\"@type\": \"Organization\", \"name\": \"Oxfam\"}, \"jobLocation\": {\"@type\": \"Place\", \"address\": {\"@type\": \"PostalAddress\", \"addressLocality\": \"Nairobi\", \"addressCountry\": \"KE\"}}, \"directApply\": true, \"validThrough\": \"2026-08-04T23:59:59\", \"employmentType\": \"FULL_TIME\"}<\/script><\/p>\n<p><strong>Company:<\/strong> Oxfam<\/p>\n<p><strong>Location:<\/strong> Nairobi<\/p>\n<p><strong>Job Type:<\/strong> Full Time<\/p>\n<p><strong>Apply Before:<\/strong> 2026-08-04<\/p>\n<h3>Job Description<\/h3>\n<p>JOB PURPOSE:<br \/>The Logistics Admin Assistant plays a key role in performing administrative tasks to support delivery of a clearly defined work area within a unit, enabling those they support to be more effective.<br \/>KEY RESPONSIBILITIES Technical, Leadership, People and Resource management<br \/>Goods storage:<br \/>Organize the delivery and dispatch of all supplies as requested in a timely and cost-effective manner and according to Oxfam Policy on procurement and keeping in mind any donor requirements on procurement.<br \/>Coordinate with the Procurement team on deliveries to be made and follow up on any outstanding deliveries from suppliers.<br \/>Liaise with the warehouse officer at external warehouse facility on deliveries made and monthly stock takes.<br \/>Process all deliveries in the Helios\/D365 system, ensuring appropriate documentation accompanies deliveries.<br \/>Coordinate and communicate with field\/advocacy offices whenever dispatches are made and queries are raised.<br \/>Process the timely payment of all goods delivered, in coordination with budget holders, procurement team and the finance department.<br \/>Liaise with the Procurement Team to receive international cargo where applicable<br \/>Conduct monthly stock takes of the items kept in the stores and prepare stock reconciliation reports.<br \/>Prepare monthly stock reports and share with line manager and budget holders.<br \/>Systematic filing of all warehouse documentation, periodic reports.<br \/>Supervise casual\/temporary staff called upon to assist in warehouse activities.<br \/>Assets and Equipment:<br \/>Ensure all assets procured are registered in the Helios\/D365 system and tracked.<br \/>Update the asset register monthly to reflect changes in asset movement.<br \/>Arrange for and follow up on repairs and maintenance of assets and equipment.<br \/>Conduct quarterly and year end with Finance team physical inventory and verification of \u2022 assets.<br \/>Ensure physical disposal of assets after approval, in conjunction with line manager and procurement\/ Logistics team.<br \/>Any other duties as may be assigned by Line manager<br \/>In addition: &#8211;<br \/>Diploma in Business Studies or Secretarial<br \/>Proven experience in customer care<br \/>Fluency in written and spoken Kiswahili and English is essential.<br \/>Computer literacy and word-processing skills are essential.<br \/>Excellent organisational ability and attention to detail<br \/>Good communication and interpersonal skills, including being able to deal with multiple demands<\/p>\n<h3>How to Apply<\/h3>\n<p>Interested and qualified? Go to Oxfam on oxfam.current-vacancies.com to apply<br \/>Build your CV for free. Download in different templates.<\/p>\n<p><a href=\"https:\/\/www.myjobmag.co.ke\/apply-now\/1284892\" target=\"_blank\" rel=\"noopener\" style=\"display:inline-block;padding:10px 20px;background:#2271b1;color:#fff;text-decoration:none;border-radius:4px;\">Apply Now<\/a><\/p>\n<p><small>Source: MyJobMag<\/small><\/p>\n<p><!-- job-expiry: 2026-08-04 --><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Company: Oxfam Location: Nairobi Job Type: Full Time Apply Before: 2026-08-04 Job Description JOB PURPOSE:The Logistics Admin Assistant plays a key role in performing administrative tasks to support delivery of a clearly defined work area within a unit, enabling those they support to be more effective.KEY RESPONSIBILITIES Technical, Leadership, People and Resource managementGoods storage:Organize the [&hellip;]<\/p>\n","protected":false},"author":1,"featured_media":0,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[1408,1409],"tags":[1425,1413,1412,2385],"class_list":["post-103156","post","type-post","status-publish","format-standard","hentry","category-jobs","category-nairobi","tag-full-time","tag-job-listing","tag-myjobmag","tag-oxfam"],"_links":{"self":[{"href":"https:\/\/jobs.dataaxisnode.com\/kenya\/wp-json\/wp\/v2\/posts\/103156","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/jobs.dataaxisnode.com\/kenya\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/jobs.dataaxisnode.com\/kenya\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/kenya\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/kenya\/wp-json\/wp\/v2\/comments?post=103156"}],"version-history":[{"count":0,"href":"https:\/\/jobs.dataaxisnode.com\/kenya\/wp-json\/wp\/v2\/posts\/103156\/revisions"}],"wp:attachment":[{"href":"https:\/\/jobs.dataaxisnode.com\/kenya\/wp-json\/wp\/v2\/media?parent=103156"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/kenya\/wp-json\/wp\/v2\/categories?post=103156"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/kenya\/wp-json\/wp\/v2\/tags?post=103156"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}