{"id":103577,"date":"2026-07-24T17:28:59","date_gmt":"2026-07-24T17:28:59","guid":{"rendered":"https:\/\/jobs.dataaxisnode.com\/kenya\/uncategorized\/operations-assistantittech-solutions\/"},"modified":"2026-07-24T17:28:59","modified_gmt":"2026-07-24T17:28:59","slug":"operations-assistantittech-solutions","status":"publish","type":"post","link":"https:\/\/jobs.dataaxisnode.com\/kenya\/jobs\/nairobi\/operations-assistantittech-solutions\/","title":{"rendered":"Operations Assistant(IT&#038;Tech Solutions)"},"content":{"rendered":"<p><script type=\"application\/ld+json\">{\"@context\": \"https:\/\/schema.org\/\", \"@type\": \"JobPosting\", \"title\": \"Operations Assistant(IT&Tech Solutions)\", \"description\": \"MAIN PURPOSE OF JOB\\nThe overall purpose of this role is to provide administrative support to the Operations and Compliance function in managing day-to-day activities for smooth execution of operations and compliance related tasks across the organization.\\nKEY RESPONSIBILITIES\/ACCOUNTABILITIES\\nFinancial Support & Analysis\\nMaintain and update financial records in accordance with company policies.\\nContract & Compliance Management\\nAssist in drafting and reviewing contracts, including NDAs, joint venture agreements, sales agreements, and lease\/AMC contracts.\\nTrack contract renewals, ensuring timely follow-ups and compliance with terms.\\nMaintain a database of clients, warranties, AMCs, and lease agreements.\\nCoordinate with internal teams to ensure adherence to contract clauses related to support calls, preventive maintenance PMs, invoicing, and payment terms.\\nShare contract renewal updates on a weekly and monthly basis.\\nProcurement & Billing Coordination\\nFollow up on procurement requests to ensure timely purchases and dispatch of client orders.\\nWork with support and project teams to track LPO Local Purchase Order fulfillment and job card submissions.\\nAssist in monitoring open LPOs and ensuring proper billing cycles.\\nPrepare and maintain monthly open LPO reports with necessary follow-up actions.\\nCoordinate PM follow-ups with the support team to ensure accurate and timely AMC billing.\\nClient & Support Coordination\\nProvide support to clients regarding contract-related inquiries and issue resolution.\\nManage the BDT system for tracking contracts, LPOs, warranties, and billing cycles.\\nAssist in issuing QSYS licenses based on agreed client terms.\\nHandle coordination of VMS SMS bundle recharges, from quote approval to billing.\\nSupport team claim approvals and follow-up with payables for reimbursements.\\nFacilitate the creation of new clients in Zoho Desk for task allocation.\\nTrack project handovers and ensure warranties are correctly set up in the system.\\nMonitor POCs Proof of Concept and follow up with the sales team for closure.\\nDocumentation & Reporting\\nMaintain organized records of contracts, LPOs, invoices, job cards, and handovers both physical and digital.\\nAssist in proper filing of legal and company documents as guided.\\nAssist in preparing reports related to contract renewals, procurement, and financial transactions.\\nGeneral office duties; data entry, filing and document management and reports summary.\\nPerforming any other tasks assigned from time to time.\\nRequirements\\nQUALIFICATIONS & SKILLS\\nBachelor\u2019s degree in Finance, Accounting, Economics, or a related field.\\n2-3 years of prior experience in Finance, Accounting, Operations, Compliance or Contract Management. Internship experience counts.\\nExcellent written and verbal communication.\\nStrong analytical and problem-solving skills.\\nDetail-oriented with strong time management skills to handle multiple tasks.\\nProficient in Microsoft Office Suite Word, Excel, PowerPoint, proficiency in a financial software tool is a plus.\\nHigh attention to detail and accuracy in working with financial data.\\nGood communication, professionalism and interpersonal skills.\\nAbility to work independently and collaboratively in a team.\\nUnderstanding of basic financial principles and contract management processes.\", \"datePosted\": \"2026-07-24\", \"hiringOrganization\": {\"@type\": \"Organization\", \"name\": \"CDL Human Resource\"}, \"jobLocation\": {\"@type\": \"Place\", \"address\": {\"@type\": \"PostalAddress\", \"addressLocality\": \"Nairobi\", \"addressCountry\": \"KE\"}}, \"directApply\": true, \"validThrough\": \"2026-08-07T23:59:59\", \"employmentType\": \"FULL_TIME\"}<\/script><\/p>\n<p><strong>Company:<\/strong> CDL Human Resource<\/p>\n<p><strong>Location:<\/strong> Nairobi<\/p>\n<p><strong>Job Type:<\/strong> Full Time<\/p>\n<p><strong>Apply Before:<\/strong> 2026-08-07<\/p>\n<h3>Job Description<\/h3>\n<p>MAIN PURPOSE OF JOB<br \/>The overall purpose of this role is to provide administrative support to the Operations and Compliance function in managing day-to-day activities for smooth execution of operations and compliance related tasks across the organization.<br \/>KEY RESPONSIBILITIES\/ACCOUNTABILITIES<br \/>Financial Support &#038; Analysis<br \/>Maintain and update financial records in accordance with company policies.<br \/>Contract &#038; Compliance Management<br \/>Assist in drafting and reviewing contracts, including NDAs, joint venture agreements, sales agreements, and lease\/AMC contracts.<br \/>Track contract renewals, ensuring timely follow-ups and compliance with terms.<br \/>Maintain a database of clients, warranties, AMCs, and lease agreements.<br \/>Coordinate with internal teams to ensure adherence to contract clauses related to support calls, preventive maintenance PMs, invoicing, and payment terms.<br \/>Share contract renewal updates on a weekly and monthly basis.<br \/>Procurement &#038; Billing Coordination<br \/>Follow up on procurement requests to ensure timely purchases and dispatch of client orders.<br \/>Work with support and project teams to track LPO Local Purchase Order fulfillment and job card submissions.<br \/>Assist in monitoring open LPOs and ensuring proper billing cycles.<br \/>Prepare and maintain monthly open LPO reports with necessary follow-up actions.<br \/>Coordinate PM follow-ups with the support team to ensure accurate and timely AMC billing.<br \/>Client &#038; Support Coordination<br \/>Provide support to clients regarding contract-related inquiries and issue resolution.<br \/>Manage the BDT system for tracking contracts, LPOs, warranties, and billing cycles.<br \/>Assist in issuing QSYS licenses based on agreed client terms.<br \/>Handle coordination of VMS SMS bundle recharges, from quote approval to billing.<br \/>Support team claim approvals and follow-up with payables for reimbursements.<br \/>Facilitate the creation of new clients in Zoho Desk for task allocation.<br \/>Track project handovers and ensure warranties are correctly set up in the system.<br \/>Monitor POCs Proof of Concept and follow up with the sales team for closure.<br \/>Documentation &#038; Reporting<br \/>Maintain organized records of contracts, LPOs, invoices, job cards, and handovers both physical and digital.<br \/>Assist in proper filing of legal and company documents as guided.<br \/>Assist in preparing reports related to contract renewals, procurement, and financial transactions.<br \/>General office duties; data entry, filing and document management and reports summary.<br \/>Performing any other tasks assigned from time to time.<br \/>Requirements<br \/>QUALIFICATIONS &#038; SKILLS<br \/>Bachelor\u2019s degree in Finance, Accounting, Economics, or a related field.<br \/>2-3 years of prior experience in Finance, Accounting, Operations, Compliance or Contract Management. Internship experience counts.<br \/>Excellent written and verbal communication.<br \/>Strong analytical and problem-solving skills.<br \/>Detail-oriented with strong time management skills to handle multiple tasks.<br \/>Proficient in Microsoft Office Suite Word, Excel, PowerPoint, proficiency in a financial software tool is a plus.<br \/>High attention to detail and accuracy in working with financial data.<br \/>Good communication, professionalism and interpersonal skills.<br \/>Ability to work independently and collaboratively in a team.<br \/>Understanding of basic financial principles and contract management processes.<\/p>\n<h3>How to Apply<\/h3>\n<p>Interested and qualified? Go to CDL Human Resource on cdl.zohorecruit.com to apply<br \/>Build your CV for free. Download in different templates.<\/p>\n<p><a href=\"https:\/\/www.myjobmag.co.ke\/apply-now\/1287707\" target=\"_blank\" rel=\"noopener\" style=\"display:inline-block;padding:10px 20px;background:#2271b1;color:#fff;text-decoration:none;border-radius:4px;\">Apply Now<\/a><\/p>\n<p><small>Source: MyJobMag<\/small><\/p>\n<p><!-- job-expiry: 2026-08-07 --><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Company: CDL Human Resource Location: Nairobi Job Type: Full Time Apply Before: 2026-08-07 Job Description MAIN PURPOSE OF JOBThe overall purpose of this role is to provide administrative support to the Operations and Compliance function in managing day-to-day activities for smooth execution of operations and compliance related tasks across the organization.KEY RESPONSIBILITIES\/ACCOUNTABILITIESFinancial Support &#038; AnalysisMaintain [&hellip;]<\/p>\n","protected":false},"author":1,"featured_media":0,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[1408,1409],"tags":[1494,1425,1413,1412],"class_list":["post-103577","post","type-post","status-publish","format-standard","hentry","category-jobs","category-nairobi","tag-cdl-human-resource","tag-full-time","tag-job-listing","tag-myjobmag"],"_links":{"self":[{"href":"https:\/\/jobs.dataaxisnode.com\/kenya\/wp-json\/wp\/v2\/posts\/103577","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/jobs.dataaxisnode.com\/kenya\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/jobs.dataaxisnode.com\/kenya\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/kenya\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/kenya\/wp-json\/wp\/v2\/comments?post=103577"}],"version-history":[{"count":0,"href":"https:\/\/jobs.dataaxisnode.com\/kenya\/wp-json\/wp\/v2\/posts\/103577\/revisions"}],"wp:attachment":[{"href":"https:\/\/jobs.dataaxisnode.com\/kenya\/wp-json\/wp\/v2\/media?parent=103577"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/kenya\/wp-json\/wp\/v2\/categories?post=103577"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/kenya\/wp-json\/wp\/v2\/tags?post=103577"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}