{"id":108813,"date":"2026-08-18T05:26:45","date_gmt":"2026-08-18T05:26:45","guid":{"rendered":"https:\/\/jobs.dataaxisnode.com\/kenya\/uncategorized\/operator-operations-documentation-records-management-and-administration-m-f\/"},"modified":"2026-08-18T05:26:45","modified_gmt":"2026-08-18T05:26:45","slug":"operator-operations-documentation-records-management-and-administration-m-f","status":"publish","type":"post","link":"https:\/\/jobs.dataaxisnode.com\/kenya\/jobs\/nairobi\/operator-operations-documentation-records-management-and-administration-m-f\/","title":{"rendered":"Operator, Operations Documentation, Records Management And Administration M\/F"},"content":{"rendered":"<p><script type=\"application\/ld+json\">{\"@context\": \"https:\/\/schema.org\/\", \"@type\": \"JobPosting\", \"title\": \"Operator, Operations Documentation, Records Management And Administration M\/F\", \"description\": \"Mission Description\\nResponsible for processing the opening of customer and supplier accounts in the approved company system\\nSupport the Superuser function as the systems alternative super user \u2013 SPOT, EDOC, SARISSA.\\nProcessing system update in COMONE and related CRM systems\\nManagement of ANT files in the TMS SPOT and any other related system\\nFile opening procedures\\nFile printing procedures Physical file print outs and files creation and maintenance\\nFile updating procedures all approved steps, inputs e.g. vessel updates\\nFile tracking procedures tracking that all steps are properly updated\\nCheck for compliance of file management to company procedures.\\nEnsure all files are handled with utmost confidentiality and compliance with statutory requirements and company policy\\nInvoices management\\nCreation of the invoicing drafts and supporting of the invoicing inputs in the system.\\nANT customer invoices management. Printing, attachments and systematic dispatching as per SARISSA system and customer specific procedures.\\nANT supplier invoices management. Processing the retrieval, workflow processing as per company policy.\\nOperationally responsible for all archiving functions at ANT \u2013 Physical archiving on and offsite as well as online archiving EDOC.\\nPhysical archiving of all ANT files in coordination with all file operators\/supervisors.\\nOnline archiving of all ANT files in the online archive \/record systems EDOC \/\\nSARISSA in coordination with all file operators \/supervisors.\\nSupport the supervisor to oversee the administrative requirements of the ANT facilities and staff and to ensure operations as per company business requirements.\\nOversee the ordering and distribution of office supplies.\\nOversee and coordinate with relevant service providers daily maintenance IT, access, security, cleaning schedules.\\nCo-ordinate general approved activities travel\/ taxi\/ petty cash\u2026 for the ANT team.\\nKeep Management updated on staff \/ facility requirements to enable normal company operations.\\nProfile\\nDiploma in Business management\\n3 years' Experience in finance and financial systems.\", \"datePosted\": \"2026-08-17\", \"hiringOrganization\": {\"@type\": \"Organization\", \"name\": \"AGL- Africa Global Logistics\"}, \"jobLocation\": {\"@type\": \"Place\", \"address\": {\"@type\": \"PostalAddress\", \"addressLocality\": \"Nairobi\", \"addressCountry\": \"KE\"}}, \"directApply\": true, \"validThrough\": \"2026-08-31T23:59:59\", \"employmentType\": \"FULL_TIME\"}<\/script><\/p>\n<p><strong>Company:<\/strong> AGL- Africa Global Logistics<\/p>\n<p><strong>Location:<\/strong> Nairobi<\/p>\n<p><strong>Job Type:<\/strong> Full Time<\/p>\n<p><strong>Apply Before:<\/strong> 2026-08-31<\/p>\n<h3>Job Description<\/h3>\n<p>Mission Description<br \/>Responsible for processing the opening of customer and supplier accounts in the approved company system<br \/>Support the Superuser function as the systems alternative super user \u2013 SPOT, EDOC, SARISSA.<br \/>Processing system update in COMONE and related CRM systems<br \/>Management of ANT files in the TMS SPOT and any other related system<br \/>File opening procedures<br \/>File printing procedures Physical file print outs and files creation and maintenance<br \/>File updating procedures all approved steps, inputs e.g. vessel updates<br \/>File tracking procedures tracking that all steps are properly updated<br \/>Check for compliance of file management to company procedures.<br \/>Ensure all files are handled with utmost confidentiality and compliance with statutory requirements and company policy<br \/>Invoices management<br \/>Creation of the invoicing drafts and supporting of the invoicing inputs in the system.<br \/>ANT customer invoices management. Printing, attachments and systematic dispatching as per SARISSA system and customer specific procedures.<br \/>ANT supplier invoices management. Processing the retrieval, workflow processing as per company policy.<br \/>Operationally responsible for all archiving functions at ANT \u2013 Physical archiving on and offsite as well as online archiving EDOC.<br \/>Physical archiving of all ANT files in coordination with all file operators\/supervisors.<br \/>Online archiving of all ANT files in the online archive \/record systems EDOC \/<br \/>SARISSA in coordination with all file operators \/supervisors.<br \/>Support the supervisor to oversee the administrative requirements of the ANT facilities and staff and to ensure operations as per company business requirements.<br \/>Oversee the ordering and distribution of office supplies.<br \/>Oversee and coordinate with relevant service providers daily maintenance IT, access, security, cleaning schedules.<br \/>Co-ordinate general approved activities travel\/ taxi\/ petty cash\u2026 for the ANT team.<br \/>Keep Management updated on staff \/ facility requirements to enable normal company operations.<br \/>Profile<br \/>Diploma in Business management<br \/>3 years&#8217; Experience in finance and financial systems.<\/p>\n<h3>How to Apply<\/h3>\n<p>Interested and qualified? Go to AGL- Africa Global Logistics on acareerbyagl.talent-soft.com to apply<br \/>Build your CV for free. Download in different templates.<\/p>\n<p><a href=\"https:\/\/www.myjobmag.co.ke\/apply-now\/1308478\" target=\"_blank\" rel=\"noopener\" style=\"display:inline-block;padding:10px 20px;background:#2271b1;color:#fff;text-decoration:none;border-radius:4px;\">Apply Now<\/a><\/p>\n<p><small>Source: MyJobMag<\/small><\/p>\n<p><!-- job-expiry: 2026-08-31 --><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Company: AGL- Africa Global Logistics Location: Nairobi Job Type: Full Time Apply Before: 2026-08-31 Job Description Mission DescriptionResponsible for processing the opening of customer and supplier accounts in the approved company systemSupport the Superuser function as the systems alternative super user \u2013 SPOT, EDOC, SARISSA.Processing system update in COMONE and related CRM systemsManagement of ANT [&hellip;]<\/p>\n","protected":false},"author":1,"featured_media":0,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[1408,1409],"tags":[1573,1425,1413,1412],"class_list":["post-108813","post","type-post","status-publish","format-standard","hentry","category-jobs","category-nairobi","tag-agl-africa-global-logistics","tag-full-time","tag-job-listing","tag-myjobmag"],"_links":{"self":[{"href":"https:\/\/jobs.dataaxisnode.com\/kenya\/wp-json\/wp\/v2\/posts\/108813","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/jobs.dataaxisnode.com\/kenya\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/jobs.dataaxisnode.com\/kenya\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/kenya\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/kenya\/wp-json\/wp\/v2\/comments?post=108813"}],"version-history":[{"count":0,"href":"https:\/\/jobs.dataaxisnode.com\/kenya\/wp-json\/wp\/v2\/posts\/108813\/revisions"}],"wp:attachment":[{"href":"https:\/\/jobs.dataaxisnode.com\/kenya\/wp-json\/wp\/v2\/media?parent=108813"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/kenya\/wp-json\/wp\/v2\/categories?post=108813"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/kenya\/wp-json\/wp\/v2\/tags?post=108813"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}