{"id":99831,"date":"2026-07-03T12:47:29","date_gmt":"2026-07-03T12:47:29","guid":{"rendered":"https:\/\/jobs.dataaxisnode.com\/kenya\/uncategorized\/administrative-assistant-nairobi\/"},"modified":"2026-07-03T12:47:29","modified_gmt":"2026-07-03T12:47:29","slug":"administrative-assistant-nairobi","status":"publish","type":"post","link":"https:\/\/jobs.dataaxisnode.com\/kenya\/jobs\/nairobi\/administrative-assistant-nairobi\/","title":{"rendered":"Administrative Assistant &#8211; Nairobi"},"content":{"rendered":"<p><script type=\"application\/ld+json\">{\"@context\": \"https:\/\/schema.org\/\", \"@type\": \"JobPosting\", \"title\": \"Administrative Assistant - Nairobi\", \"description\": \"What\u00a0You\u2019ll\u00a0Do\\nCrossBoundary\u00a0Energy CBE is recruiting an Administrative Assistant to provide reliable administrative and logistical support across CBE\u2019s general operations, together with as-needed executive support. This role is the engine room of day-to-day coordination, keeping travel, events, vendor engagement, document management, and office\u00a0logistics\u00a0running smoothly across multiple\u00a0jurisdictions. This role works closely with the Senior EA for functional guidance, onboarding, and day-to-day coordination on shared workstreams.\\nGeneral & Wider Administrative Support\\nSupport events, conferences, and workshop\u00a0logistics.\\nCoordinate CBE group travel, visa documentation, business card procurement, and team welfare\u00a0logistics\u00a0in offices with no country admin.\\nManage SWAG ordering and\u00a0tracking for\u00a0events and client gifting.\\nHandle PPE and signage orders for Nairobi as\u00a0required.\\nCoordinate CBE DHL\u00a0mailing of\u00a0contracts and documents.\\nManage CBE stamping \u2014\u00a0maintaining\u00a0the active tracker, coordinating with lawyers across\u00a0jurisdictions, and handling wet-ink signing\u00a0logistics\u00a0and filing in Nairobi with Senior EA oversight and collaboration.\\nManage day-to-day vendor engagement and escalation flagging, while\u00a0maintaining\u00a0the billing database.\\nWork with finance to draft an FAQ sheet confirming billing entities and approved travel budgets during bookings.\\nMaintain active membership subscriptions e.g.\u00a0AMEC.\\nProvide support to the Operations team.\\nExecutive Support Secondary \/\u00a0As-Needed\\nProvide calendar support and\u00a0meeting scheduling.\\nManage routine travel arrangements.\\nFile expense reports and\u00a0submit\u00a0claims.\\nProcure business cards.\\nAct as a general point of contact for these executives.\", \"datePosted\": \"2026-07-02\", \"hiringOrganization\": {\"@type\": \"Organization\", \"name\": \"CrossBoundary\"}, \"jobLocation\": {\"@type\": \"Place\", \"address\": {\"@type\": \"PostalAddress\", \"addressLocality\": \"Nairobi\", \"addressCountry\": \"KE\"}}, \"directApply\": true, \"validThrough\": \"2026-07-16T23:59:59\", \"employmentType\": \"FULL_TIME\"}<\/script><\/p>\n<p><strong>Company:<\/strong> CrossBoundary<\/p>\n<p><strong>Location:<\/strong> Nairobi<\/p>\n<p><strong>Job Type:<\/strong> Full Time<\/p>\n<p><strong>Apply Before:<\/strong> 2026-07-16<\/p>\n<h3>Job Description<\/h3>\n<p>What\u00a0You\u2019ll\u00a0Do<br \/>CrossBoundary\u00a0Energy CBE is recruiting an Administrative Assistant to provide reliable administrative and logistical support across CBE\u2019s general operations, together with as-needed executive support. This role is the engine room of day-to-day coordination, keeping travel, events, vendor engagement, document management, and office\u00a0logistics\u00a0running smoothly across multiple\u00a0jurisdictions. This role works closely with the Senior EA for functional guidance, onboarding, and day-to-day coordination on shared workstreams.<br \/>General &#038; Wider Administrative Support<br \/>Support events, conferences, and workshop\u00a0logistics.<br \/>Coordinate CBE group travel, visa documentation, business card procurement, and team welfare\u00a0logistics\u00a0in offices with no country admin.<br \/>Manage SWAG ordering and\u00a0tracking for\u00a0events and client gifting.<br \/>Handle PPE and signage orders for Nairobi as\u00a0required.<br \/>Coordinate CBE DHL\u00a0mailing of\u00a0contracts and documents.<br \/>Manage CBE stamping \u2014\u00a0maintaining\u00a0the active tracker, coordinating with lawyers across\u00a0jurisdictions, and handling wet-ink signing\u00a0logistics\u00a0and filing in Nairobi with Senior EA oversight and collaboration.<br \/>Manage day-to-day vendor engagement and escalation flagging, while\u00a0maintaining\u00a0the billing database.<br \/>Work with finance to draft an FAQ sheet confirming billing entities and approved travel budgets during bookings.<br \/>Maintain active membership subscriptions e.g.\u00a0AMEC.<br \/>Provide support to the Operations team.<br \/>Executive Support Secondary \/\u00a0As-Needed<br \/>Provide calendar support and\u00a0meeting scheduling.<br \/>Manage routine travel arrangements.<br \/>File expense reports and\u00a0submit\u00a0claims.<br \/>Procure business cards.<br \/>Act as a general point of contact for these executives.<\/p>\n<h3>How to Apply<\/h3>\n<p>Interested and qualified? Go to CrossBoundary on crossboundary.applytojob.com to apply<br \/>Build your CV for free. Download in different templates.<\/p>\n<p><a href=\"https:\/\/www.myjobmag.co.ke\/apply-now\/1267851\" target=\"_blank\" rel=\"noopener\" style=\"display:inline-block;padding:10px 20px;background:#2271b1;color:#fff;text-decoration:none;border-radius:4px;\">Apply Now<\/a><\/p>\n<p><small>Source: MyJobMag<\/small><\/p>\n<p><!-- job-expiry: 2026-07-16 --><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Company: CrossBoundary Location: Nairobi Job Type: Full Time Apply Before: 2026-07-16 Job Description What\u00a0You\u2019ll\u00a0DoCrossBoundary\u00a0Energy CBE is recruiting an Administrative Assistant to provide reliable administrative and logistical support across CBE\u2019s general operations, together with as-needed executive support. This role is the engine room of day-to-day coordination, keeping travel, events, vendor engagement, document management, and office\u00a0logistics\u00a0running smoothly [&hellip;]<\/p>\n","protected":false},"author":1,"featured_media":0,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_jetpack_newsletter_access":"","_jetpack_dont_email_post_to_subs":false,"_jetpack_newsletter_tier_id":0,"_jetpack_memberships_contains_paywalled_content":false,"_jetpack_feature_clip_id":0,"_jetpack_memberships_contains_paid_content":false,"footnotes":"","jetpack_post_was_ever_published":false},"categories":[1408,1409],"tags":[2016,1425,1413,1412],"class_list":["post-99831","post","type-post","status-publish","format-standard","hentry","category-jobs","category-nairobi","tag-crossboundary","tag-full-time","tag-job-listing","tag-myjobmag"],"jetpack_featured_media_url":"","jetpack_sharing_enabled":true,"_links":{"self":[{"href":"https:\/\/jobs.dataaxisnode.com\/kenya\/wp-json\/wp\/v2\/posts\/99831","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/jobs.dataaxisnode.com\/kenya\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/jobs.dataaxisnode.com\/kenya\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/kenya\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/kenya\/wp-json\/wp\/v2\/comments?post=99831"}],"version-history":[{"count":0,"href":"https:\/\/jobs.dataaxisnode.com\/kenya\/wp-json\/wp\/v2\/posts\/99831\/revisions"}],"wp:attachment":[{"href":"https:\/\/jobs.dataaxisnode.com\/kenya\/wp-json\/wp\/v2\/media?parent=99831"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/kenya\/wp-json\/wp\/v2\/categories?post=99831"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/kenya\/wp-json\/wp\/v2\/tags?post=99831"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}